Melashini Pothraju

Work History

Property Admin Manager

Lilane Property Investment (Pty) Ltd

10.2019 - 05.2020

Key Responsibilities : Property Administration and MDA Training Processing adjustments on tenant’s accounts (back charges, pro-rata calcs, tenant deposits.
Etc) Other manual recoveries (rental, etc) Update and maintain the refuse and assessment rates recovery schedule Pre-Billing Checks Ensure that the new and old / existing tenant contacts are billed and reconciled to the expense Sending out Tenant invoices/statements and meter reading slips Obtaining annual audited turnover certificates Calculation and processing of annual turnover payable Tenant Liaison – attending to queries and requests.
Debtor account recons.
Drafting of Leases Debtors Control Interrogating MDA Software including staff training.
General Office Admin.

Property Administrator

Redefine Properties (Pty) Ltd

03.2017 - 06.2019

Property Admin Manager, Key Responsibilities : Property Administration Processing adjustments on tenant’s accounts (back charges, pro-rata calcs, tenant deposits.
Etc) Auditing legal invoices to ensure charges are correct, requesting credit notes when necessary and processing the recovery to tenants account where applicable.
Other manual recoveries (rental, etc) Meter reading queries, follow up and resolve Ensuring the PEC and RMS is kept up to date with regards to tenant movement Checking PEC and RMS test billing Import PEC billing to the tenants’ accounts and the final check thereof Update and maintain the refuse and assessment rates recovery schedule Pre Billing Checks Ensure that the new and old / existing tenant contacts are billed and reconciled to the expense Sending out Tenant invoices/statements and meter reading slips Ensure all tenants have forwarded their unaudited monthly turnover and that the figures have been captured accordingly.
Update and maintain a Turnover Monitor Schedule so as to monitor possible annual turnover payments.
Obtaining annual audited turnover certificates Calculation and processing of annual turnover payable Tenant Liaison – attending to queries and requests.
Debtor account recons.
General Office Admin References: Safia Preston (Admin Manager) - 011 283 0135 or 08332924710.

Financial Administrator

Abreal (Pty) Ltd

02.2016 - 02.2017

Financial Manager, Key Responsibilities : Financial administration.
Following up on outstanding documents (Proof of banking details, signed leases, etc).
Processing adjustments on tenant’s accounts (back charges, pro-rata calcs, tenant deposits.
Etc).
Auditing legal invoices to ensure charges are correct, requesting credit notes when necessary and processing the recovery to tenants account where applicable.
Checking of EAF’s processed by op’s.
Ad-hoc Invoice sourcing, checking, coding for payment and recoveries where applicable.
Other manual recoveries (rental, etc).
Tracking completed orders.
Coding of bank statements.
Meter reading queries, follow up and resolve.
Ensuring the PEC is kept up to date with regards to tenant movement.
Checking PEC test billing.
Import PEC billing to the tenants’ accounts and the final check thereof.
Update and maintain the refuse and assessment rates recovery schedule.
Pre-Billing Checks.
Ensure that the new and old / existing tenant contacts are billed and reconciled to the expense.
Sending out Tenant invoices/statements and meter reading slips.
Debt Collection:.
Following up with the Debtors/Creditors clerk, stepping in when needed.
Sending out LOD’s.
Arranging for AOD’S if and when necessary.
Following up with the attorneys with regards to the legal tenants.
Reporting on Income Statement (variances between actual & budget; variances between expense & income).
Compile and distribute monthly management reports.
Attending the Pre-Propco meeting & ensuring the CM is well equipped for the Prop-co meeting with asset management.
Ensuring the TI’s & Comms and accruals raised are correct.
Ensuring the Tenant Deposit/Bank Guarantee balance sheet recon is correct.
Ensure all tenants have forwarded their unaudited monthly turnover and that the figures have been captured accordingly.
Update and maintain a Turnover Monitor Schedule so as to monitor possible annual turnover payments.
Obtaining annual audited turnover certificates.
Calculation and processing of annual turnover payable.
Tenant Liaison – attending to queries and requests.
Debtor and Creditor account recons.
Overseeing the Creditor/Debtor person.
General Office Admin.
REASON FOR LEAVING: Section 197 (Transfer due to purchase of the fund References: Esta Stelier (Property Manager) – 084 709 0740.

Property Administrator

Delta Property Fund

01.2016 - 02.2016

Property Manager, Key Responsibilities : Property administration.
Maximise recovery of building expenditure.
Resolving tenant queries.
Provide comprehensive reports with hands-on knowledge.
Ensure tenant and supplier accounts are correctly authorized and submitted.
Ensure buildings are comprehensively administered and procedures adhered.
Control of building costs.
Control of physical and electronic property management information and documentation.
Assisting with budget compilation and auditing REASON FOR LEAVING: Looking for better career opportunity References: Mafanafuthi Gumede (General Manager) – 0878033582.

Price and Tariff Analyst

PEC Utility Management

09.2015 - 01.2016

Managing Director, Key Responsibilities : Monitoring/Management of Tariff/Pricing Models.
The tariffs and pricing structures applicable for this position include all utilities within PEC Utility Management’s scope of work.
These include, but are not limited to Electricity, Water, Wastewater, Refuse Removal, Gas, and Rates.
Establish financial models depicting the impact of tariff structures around the country.
This includes a typical residential complex, an office block, regional shopping centers, and strip malls – among others, and applying different tariff structures to their load profiles.
Establish benchmarks for different kinds of consumers based on load factor, power factor, time of use profile, etc.
Analysing the Supply Authority tariffs on an annual basis, and reporting on the impact of the changes in tariff structures.
Consult any department within PEC Utility Management on viable tariffs to be used or applied for.
This includes reselling and supply tariffs.
It is therefore expected that this position must be the tariff information conduit to all departments within PEC Utility Management.
Identify errors in tariff structures and reporting to relevant departments Build relationships with the different role players within the supply authority and NERSA structures including Tariff Engineers, Pricing Analysts, Regulators, and other key stakeholders.
Representing the company and participating with the relevant industry associations and bodies, including but not limited to SAPOA, SACSC, ERASA, etc., in terms of conduct in reselling, tariff and pricing issues, and other associated matters.
Having the necessary knowledge regarding regulatory and legal obligations associated with the reselling and/or purchasing of utilities, and applying these regulations and by-laws when applicable.
Any fair requests from the business, within the boundaries of the company’s scope of work but outside the job description for this position.
No such instructions will be given if the company does not believe that the individual is capable of attending to it.
REASON FOR LEAVING: Looking for career opportunity better fitting to my experience.

Property Administrator

06.2014 - 08.2015

Reporting to : Property Manager Key Responsibilities : Property administration.
Maximise recovery of building expenditure.
Resolving tenant queries.
Provide comprehensive reports with hands-on knowledge.
Ensure tenant and supplier accounts are correctly authorized and submitted.
Ensure buildings are comprehensively administered and procedures adhered.
Control of building costs.
Control of physical and electronic property management information and documentation.
Assisting with budget compilation and auditing.
Develop management reports on buildings REASON FOR LEAVING: Looking for better career opportunity.

Utilities Recovery Administrator

ABREAL

06.2013 - 05.2014

Utilities Manager, Key Responsibilities : Utilities Reconciliation and Administration.
Reconciliation of common area consumption metered and unmetered billed to tenants.
Comparing recovery amounts to amounts payable to council and reporting variances.
Analysis of month-on-month consumption, following up on variances and reporting variances.
Importing of utility batches from service provider and correction batches with necessary approval.
Loading of manual recoveries from tenants for rates and refuse.
Assessment rates analysis of historical and current changes to tenants compared to expense.
Completing recovery information on payment recon.
Ad-hoc recons on under recoveries of utilities and manual billing of ad-hoc recoveries.
Forward tenancy schedules and updates of tenant movements to utilities service.
Any other recons or functions as may be required within the utility department.
Assisting with report compilation and reporting on over and under recoveries.
Any ad-hoc tasks as and when required REASON FOR LEAVING: Role change to assist company in administration of Pretoria buildings.

Property Administrator

11.2012 - 05.2013

Reporting to : Property Manager Key Responsibilities : Property administration.
Maximise recovery of building expenditure.
Resolving tenant queries.
Provide comprehensive reports with hands-on knowledge.
Ensure tenant and supplier accounts are correctly authorized and submitted.
Ensure buildings are comprehensively administered and procedures adhered.
Control of building costs.
Control of physical and electronic property management information and documentation.
Assisting with budget compilation and auditing REASON FOR LEAVING: Looking for better career opportunity.

Administrator

07.2012 - 10.2012

Centre Manager, Key Responsibilities : Property and General Administration Property Administration.
Invoice coding and payments.
Municipal queries: follow up and resolve.
Correct recovery schedules and municipal reconciliations concluded.
Check pre-billing.
Municipal charges and recoveries on tenant and meter readers – reconcile and check.
Lease audits and finalization of outstanding documents.
Typing of contracts, leases and offers.
Parking audits.
Credit checks.
Vacancy reports and updates.
Lease fees audits and reconciliation.
Commission audits and recon.
Loading leases.
Ensure that all the new and old/existing tenant contracts and billed on MDA for pre-billing and reconciled to the expenses.
Update letting schedules and prepare letters; set up appointments to discuss renewals with tenants in conjunction with the Property Manager.
Accruals.
Update on utilities and send to Bookkeeper.
Journals for Recoveries and expenses.
Capture monthly management fees.
Arrear control and follow up.
Legal letters and i.r.o arrears.
Reports and follow-up on progress.
Review legals on arrears.
Admin and filing.
Communicate to tenants rentals due with due date.
Executive summary, minutes and previous minutes to be finalized.
Print leas expiry report and highlight renewals forecast for 6 months.
Prepare Letting Activity Report per Tenant Schedule.
Review outstanding leases to be included in MANPAC.
Management packs.
Utility forms per building and submitted with general ledgers to Property Manager.
Assessment rates increase.
Budgets (assistance only) General Administration.
Maintenance queries – resolve and follow-up.
Obtaining quotes from suppliers.
Prepare expense authorization.
Liaising with contractors.
Prepare budget and recovery schedules to control expenses.
Responsibility of key register and key cabinet.
Any ad-hoc tasks and when required REASON FOR LEAVING: Management Company bought off by Redefine Properties (Ltd).

Property Administrator

ALCHEMY PROPERTY MANAGEMENT

06.2006 - 06.2012

Director / Property Manager, Key Responsibilities : Debtors and Creditors Control Tenant Rent Statements.
Capture and ensure all adjustments, amendments, new leases, renewal leases, vacating tenants, utility charges and tenant details are accurate.
Ensure tenant / owner queries are timeously addressed.
Collection of rentals.
Production of rent statements for delivery to tenants according to due date.
Print tenant pre-statement runs on due date.
Arrears and Weekly Arrear Reporting to Director and Monthly updated report to Landlord.
Follow-up, identify and process unallocated receipts.
Groundwork for Legal Action against tenants, including Letter of Demand and liaison with attorneys.
Tenant reconciliations on queried tenant account.
Controls on municipal payments against recoveries on a monthly basis.
Monthly reconciliation of tenant receipts against bank statement.
Termination of tenant accounts and refunding of deposits after vacation of premises.
Providing ongoing system information to the property manager / director Financial Management.
Budgets (assistance only) Operating Expense.
Calculate pro-rata operating costs and rates, where applicable, for charge-out to tenants.
Ensure recovery from tenant, as appropriate Expense Control.
Check for building expenses that need to be recovered from tenants.
Control cleaning, consumables, electrical and general maintenance.
Check payments of account Creditors.
Check invoices presented against orders/contracts and verify approval as appropriate.
Reconcile creditors accounts.
Control and collection of recoverable expenses ex tenants.
Municipal accounts and reconciliations.
Monthly reconciliation of creditor payments against bank statement.
Other Duties.
Typing, preparation of correspondence, documents and reports.
Faxing and daily filing.

Summary

Overview

Work History

Property Admin Manager

Property Administrator

Financial Administrator

Property Administrator

Price and Tariff Analyst

Property Administrator

Utilities Recovery Administrator

Property Administrator

Administrator

Property Administrator

Education

HC - Economics and Management Science

Skills

Work Availability

References

Timeline

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