Melek Dolen

General Duties and Responsibilities:

*Assisting System Completion Engineer and Manager with requests for retrieval of documentation and information

· Assisting to publish Minutes of Meeting for company and/or external parties.

· Assisting SC Engineer to generate all project completion certification i.e. System Walk down Package (SWP), Erection Completion Certificate (ECC), Commissioning Completion Certificate (CCC), System Turnover Notice (STN) and Facility Acceptance Certification etc.

· Tracking the status of documentation and ensuring responses are returned within contractual time frames.

· Controlling filing of hard copy and electronic versions of documents, ensuring revision control.

· Checking the document quality, metadata, document number,

revision, legibility, file format, etc.

· Understanding document and drawing related System

Completion.

· Understanding Complete Management Software.

General Duties and Responsibilities:

· Working with the document control department to ensure that processes comply with internal procedures and regulatory requirements. Implements and directs documentation procedures in storing, updating, and distributing engineering documents, including Engineering drawings, shop drawings, schedules and reports.

· Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External).

· Receiving, issuing, log, update and keeping of all the project related documentations.

· Ensuring all management system documentation is the current version and easily accessible.

· Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.

· Coordination with project sites document controller’s activities solving emerging documentation and coding issues.

· Ensuring and controlling all documentation compliance with Aconex that is used for the Project Management Software System for Kuwait International Airport New Passenger Terminal Project.

· Coding Limak Internal Documents and Subcontractor’s documents.

· Printing and distributing controlled copies of documents with stamps as necessary.

· Monitoring the status of all technical documentation.

· Providing revision control in accordance with Aconex.

· Maintaining the efficient circulation and distribution of procedures.

· Managing time across multiple projects (Kuwait International Airport New Passenger Terminal (Terminal II) & Car Park Project).

· Developing a safe and efficient project communications filing system.

A) Maintain Internal Document Distributions

1) Document Submittals

- Inspection Request Form (IRF): Reviewing Inspection Request and Assigning Workflow to the Client.

· IRF Architectural (ARC)

· IRF Civil &Structural (CIV)

· IRF Electrical (ELC)

· IRF Electronic Safety and Security (ESS)

· IRF Mechanical (HVA/PLB)

· IRF Infrastructural (RDS)

· IRF Special Airport Systems (SAS)

· IRF Survey (SUR)

- Material Inspection Reports (MIR): Reviewing Material Inspection Reports and Assigning Workflow to the Client.

· MIR Architectural

· MIR Mechanical

· MIR Electrical

· MIR Civil & Structural

· MIR Infrastructural

· MIR Special Airport Systems

2) Preparing Reports

- Safety Violation Report (SVR): Reviewing Safety Violation Report and Assigning Workflow to the Client.

· SVR shared through Aconex is registered in SVR Log for the record.

· Preparing a SVR draft letter attached with a response copy.

· Requires an Approval from the HSE Manager.

· Response delivered to the consultant.

· Acceptance or Rejection of the SVR is recorded in the log.

- Job Site Instruction Form (JSI): Reviewing Job Site Instruction Form and Recording in the Log.

· Maintaining email records JSI Log.

· Report issued for the same on a weekly basis.

- Non - Conformance Reports (NCR): Reviewing Non-Conformance Reports and Recording in the Log.

· NCR initiated by the consultant (F&P).

· Request to propose a correction against the NCR raised.

· Maintaining end to end record in the log.

· Report is issued for the same on a weekly basis.

- Reports: Reviewing Document Submission Forms Report and Assigning Workflow to the Client.

· Report Architectural

· Report Mechanical & HVAC

· Report Electrical & ICT

· Report Civil & Structural

· Report Infrastructural

· Report Special Airport Systems

· HSE Reports (Accident & Incident Investigation Report)

· Calculation Reports

3) Shop Drawings (SHP) & Drawings (DWG) & As Build Drawings (ASB): Reviewing Subcontractor SHP, DWG & ASB and assigning Workflow to the Client.

· Architectural

· Mechanical

· Electrical

· HVAC

· Plumbing

· ICT

· Baggage Handling System (BHS)

· CIVIL & Structural & Infrastructural

- Checking Workflow Status and Drawing numbers, Subjects & Revision History.

- Coordinating with the Design Department for the Drawing Submittals Hard Copies.

- Maintain Updated Records of all Approved Documents and Drawings and their Distribution Clearly.

B) Correspondence: All communication between Limak and Employer Engineer is in writing to ensure an official correspondence. All information inquiry elevated to the Engineer with a reference number as defined in the Document Control Procedure is sent either via transmittal, or a letter or a notice, and has a correspondence number. All project communication is conducted and monitored through Aconex. (Project Management Software System).

1) Incoming Correspondence

· Ministry of Public Works of the Government of Kuwait - (MPW)

· Foster + Partners and Gulf Consult – (F&P)

· Subcontractors - (GEN)

- Receiving the Letters.

- Making Log Entry and Issuing the Number.

- Sending the Letter through Aconex (Advance Copy) to the Consent Persons.

- Expediting of Documents Approval.

- Tracking all Clients Contractual Correspondence & Subcontractor Correspondence through Aconex.

- Coordinating with the Subcontractors for the Daily Requirements.

- Coordinating with the Tender department for the preparation of new Tenders and Publishing Weekly Tender Agenda.

- Coordinating with the HR Department for the (Limak Staff) Approval and Translations of Documents.

- Auditing incoming documentation received against the document register and liaising with consultants and subbies to educate and rectify errors.

- Subcontractor Interim Payment Certificate (IPC):

· Construction

· Mechanical

· Steel

· Special Airport Systems

- Maintaining Document Record.

- Assigning Document Number.

- Hard Copy & Soft Copy Submission through Aconex.

- Delivery to the Concerned Department.

- Subcontractor Invoices:

· Finance

· Procurement

· Admin

- Maintaining Document Record

- Assigning Document Number.

- Hard Copy & Soft Copy Submission through Aconex.

- Delivery to the Concerned Department.

2) Limak (LKW) Outgoing Correspondence:

· LKW to MPW

· LKW to F&P

· LKW to GEN

- Delivering the Letters with a Draft Copy Signed by the Authorized Signatory from the Contract Department.

- Recording the Details of the Letter & Communicating with the Subcontractor, MPW and F&P for their Acceptance.

- The Original Copy is delivered and the Signed Copy is sent for Approval with a Distribution Matrix or List to the Project Director.

- Notifying the Concerned Department about the Delivery through Aconex.

- Providing the ability to control the documentation flow filing/archiving and document handover activities for the phases (Engineering, Procurement, Construction and Commissioning etc.) of the project.

- Providing a review of all the final documentation being generated, in both hard copy and electronic versions, by project subcontractors and suppliers in order to ensure that all contractual requirements will be met.

- Working confidently on the database software system Knox Portal.

- Developing and managing our supplier base (Reduction, new product sourcing and selection, and identifying ways for our supplier base to add more value.

- Responsible for cycle counts and inventory management.

- Developing and implementing materials strategy and goals.

- Developing and supervising material technicians and material handlers and seeking out areas for simplification.

- Analyzing and managing the supplier performance and resolve performance issues.

Korean to Turkish & Turkish to Korean

- Telephone interpreting

- Provided guidance & feedback & creating customer-specific style guides.

- Liaised with clients to discuss any unclear points.

Stock Controller & Document Controller

- Experienced with stocking the jewelry valuable stones section.

- Checking and comparing goods received with purchase invoices, bills of lading purchase orders and requisitions.

- Assisting in receiving product deliveries providing an accuracy.

- Maintaining accurate stock records and schedules.

- Following all safety guidelines to ensure safe work practices were used at all times and to ensure a safe working and shopping environment.

- Maintaining record of purchases, pricing, and other important data.

Sales Representative

- Responsible for jewelry product sales, responding to guest needs, providing an exceptional level of customer service to valuable customers.

- Selling valuable stones (turquoise stones, ruby, jade, emerald etc.) to tourists who come with a tour. Listened to customers’ requirements closely and provided them with information on available pieces and sets.

- Creating a positive atmosphere in the store through mutual respect and diversity.

- Showing the customers their desired pieces and providing information such as setting types, stones, and cuts.

- Assisting the customers in making decisions to buy jewelry pieces or sets and suggest alternatives and complementing.

- Educating the customers about warranties and guarantees of sold pieces and ensuring that all documentation is included with the bagged product.

- Provided pricing information according to weight (in cases of gold and silver jewelry) and processed cash and credit card transactions.

- Led customers through the buying process by boxing, wrapping and bagging their purchases

Translator and Sales Representative (Internship )