Summary
Overview
Work History
Education
Skills
Interests
Timeline
Generic

Melina Bugarin

Fircrest

Summary

Dynamic administrative professional with vast experience in the public school system. Experienced with managing administrative tasks and utilizes exceptional organizational and time-management skills to ensure smooth office operations. Track record of maintaining confidentiality and demonstrating effective communication skills.

Overview

5
5
years of professional experience

Work History

Staff Secretary II

San Jose Unified School District
09.2017 - 08.2018
  • Processed Major Incident reports.
  • Maintained a professional and welcoming atmosphere in the office by managing reception duties like greeting and directing phone calls.
  • Implemented a new ordering system for health offices at all school sites.
  • Supported executive staff with comprehensive meeting preparation, including agenda creation, and materials distribution.
  • Maintained strict confidentiality while handling company information and personnel records.
  • Served as the first point of contact for office inquiries, providing prompt and professional assistance.
  • Maintained daily report documents, memos and invoices.
  • Answered multi-line phone system.
  • Maintained electronic filing systems and categorized documents.
  • Responded to emails and other correspondence to facilitate communication.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Managed filing system, entered data and completed other clerical tasks.
  • Updated spreadsheets and databases.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Orchestrated substitute health aides for all school sites when needed.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Supported administrative staff by managing budgets and scheduling appointments.
  • Oversaw inventory control processes to ensure supplies were maintained consistently.
  • Completed forms, reports, logs, and records to quickly handle all documentation for various departments.
  • Coordinated travel arrangements for administrative staff, ensuring seamless transportation and lodging.
  • Processed time sheets for contracted campus police officers.

Staff Secretary I

San Jose Unified School District
02.2017 - 09.2017
  • Handled sensitive information discreetly, maintaining confidentiality when managing personnel files.
  • Answered multi-line phone system.
  • Maintained daily report documents.
  • Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
  • Provided clerical support to Chief of Police by copying, faxing, and filing documents.
  • Processed Major Incident Reports.
  • Opened and properly distributed incoming mail.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Completed forms, reports, logs, and records to quickly handle documentation.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
  • Organized travel arrangements for Chief of Police ensuring smooth transportation and lodging.
  • Recorded incoming case numbers from campus police officers

Data Entry Technician II

San Jose Unified School District
05.2016 - 02.2017
  • Safeguarded sensitive information by diligently following district policies regarding data confidentiality and security measures.
  • Assisted in training new staff members on best practices for data entry tasks, contributing to a cohesive work environment focused on excellence.
  • Enhanced data accuracy by meticulously reviewing and correcting errors in database entries.
  • Assisted in maintaining up-to-date IEPs, facilitating easy access to pertinent information for all team members.
  • Supported district-wide efforts to maintain data integrity by participating in initiatives aimed at identifying potential areas for improvement.
  • Demonstrated flexibility in adapting to changing priorities, handling multiple assignments while maintaining high-quality standards.
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.

Clerical Office Assistant

San Jose Unified School District
11.2015 - 05.2016
  • Maintained an organized workspace by overseeing inventory control and ordering necessary supplies when needed.
  • Assisted in training new employees on office procedures, helping them quickly integrate into the workplace culture successfully.
  • Lead corespondent for the Special Education department during the district remodel.
  • Liaised effectively between clients, colleagues, external contacts establishing strong working relationships.
  • Facilitated smooth reception area operations by greeting visitors warmly and assisting them appropriately.
  • Processed invoices and purchase orders.
  • Enhanced filing system efficiency by reorganizing and updating office records.
  • Strengthened relationships with vendors through clear communication and timely invoice processing.
  • Improved workflow management with consistent prioritization of tasks based on urgency or importance levels.
  • Reviewed files, records and other documents to obtain information to respond to requests.
  • Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
  • Processed incoming and outgoing mail and packages.
  • Purchased and maintained office supplies.
  • Coordinated and scheduled meetings and appointments.

Instructional Associate - Special Education

San Jose Unified School District
01.2014 - 11.2015
  • Assisted student with severe digestion issues and abode by a strict feeding schedule with extreme food restrictions.
  • Enhanced instructional effectiveness by developing and implementing innovative feeding strategies.
  • Supported students'' social-emotional growth through empathy, active listening, and targeted interventions as necessary.
  • Contributed to a safe feeding environment via vigilant supervision during class hours.
  • Fostered strong connections with families through regular communication regarding academic progress, attendance, and areas for improvement.
  • Assisted teacher in preparing lesson plans.
  • Monitored student classroom and outdoors activities to promote student safety.
  • Set up visual aids, equipment, and classroom displays to support feeding goals.
  • Alerted parents/guardians to student behavior or issues requiring intervention.
  • Provided individualized reading, writing and math instruction to support student development.
  • Participated in IEP meetings.
  • Communicated with teachers and other district personnel to assist in evaluating progress and implementing IEP objectives.

Education

Associate of Science - Medical Assisting - Administrative

San Jose City College
San Jose, CA
05-2014

Associate of Arts - Social And Behavioral Sciences

San Jose City College
San Jose
05-2014

Skills

  • Document management
  • Data entry
  • Proofreading
  • Office administration
  • Organization
  • Schedule management
  • File management
  • Supply restocking
  • Supply ordering

Interests

  • Graphic Design
  • Drawing and Painting

Timeline

Staff Secretary II

San Jose Unified School District
09.2017 - 08.2018

Staff Secretary I

San Jose Unified School District
02.2017 - 09.2017

Data Entry Technician II

San Jose Unified School District
05.2016 - 02.2017

Clerical Office Assistant

San Jose Unified School District
11.2015 - 05.2016

Instructional Associate - Special Education

San Jose Unified School District
01.2014 - 11.2015

Associate of Science - Medical Assisting - Administrative

San Jose City College

Associate of Arts - Social And Behavioral Sciences

San Jose City College

Similar Profiles

CREATE PROFILE
Melina Bugarin