Melinda Darby

Work History

Rutgers University

New Brunswick, NJ

05.2017 - Current

Delivered clerical support by handling range of routine and special requirements.
Interacted with customers by phone, email or in-person to provide information.
Trained new employees on administrative procedures, company policies and performance standards.
Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Responded to inquiries from callers seeking information.
Answered multi-line phone system and greeted callers enthusiastically.
Provided clerical support to company employees by copying, faxing and filing documents.
Assisted team members with administrative requirements by expertly using diverse office software.
Helped staff complete special projects by organizing documentation and supplies to handle forecasted demands.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Managed multiple projects simultaneously using organizational and analytical skills.
Completed multiple tasks simultaneously to optimize project completion
Fielded phone calls from clients when Director was unavailable and provided informative answers to questions
Routed more than 20 calls per day to office staff members

Adecco Staffing Agency

Piscataway, NJ

10.2016 - 05.2018

Organized company meetings and scheduling for 20-employee team.
Coordinated travel arrangements by booking airfare, hotel and ground transportation
Restocked supplies and placed purchase orders to maintain adequate stock levels
Processed invoices and expenses using QuickBooks to facilitate on-time payment
Executed record filing system to improve document organization and management
Scheduled office meetings and client appointments for staff teams
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Planned and coordinated internal meetings, off-site events and team-building exercises by selecting vendors and venues, managing budgets and developing event plans
Obtained signatures for financial documents and invoices
Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events

University Of Medicine And Dentistry Of New Jersey

New Brunswick, NJ

04.2009 - 11.2014

Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
Reviewed, edited and proofread contracts drafts for proper grammar, spelling, punctuation and formatting.
Assisted attorneys with reviewing and organizing witness reports.
Assisted up to 5 lawyers at time.
Obtained signatures from attorneys for legal documents.
Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
Coordinated Director's Outlook calendar and scheduled meetings and events.
Composed sensitive, confidential reports and documentation.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Kept reception area clean and neat to give visitors positive first impression.
Responded to inquiries from callers seeking information.
Provided clerical support to company employees by copying, faxing and filing documents.
Mentored, trained and supported new staff members in office policies and procedures.
Helped staff complete special projects by organizing documentation and supplies to handle forecasted demands.
Managed records and data transfer, ensuring traceability and improving operations through automated systems.
Supervised and trained interns and created job manuals for support staff.
Oversaw contracts for over 50 different departments using both manual and automated strategies.