Summary
Overview
Work History
Education
Skills
Timeline
AdministrativeAssistant

Melissa Arenivas

Odessa

Summary

I’m looking for a role that offers room for growth and allows me to use my strong skills and deep knowledge in the industry. I’m dedicated to achieving results with creative problem-solving and teamwork. I’m excited to join a progressive company that prioritizes growth and development. I have a proven track record of adapting and succeeding in fast-paced settings, helping to meet organizational goals.

Overview

25
25
years of professional experience

Work History

Administrative Assistant

Versatile Oil Tools
09.2012 - 08.2025
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Properly executed payroll task and use accounts payable and accounts receivable to ensure that each employee get their proper pay.

Office Manager

Texas PRN
01.2010 - 03.2012
  • Assist with daily staffing for hospitals and other medical facilities
  • Verify employee credentials
  • Responsible for employee interviewing and hiring process
  • Maintain employee and client database and files
  • Responsible for timecard reviews and payroll submission
  • Account Payable & Account Receivable
  • Generate invoices
  • Bank Reconciliation
  • Heavy Data Entry
  • Responsible for all draw request
  • Responsible for the Austin Branch payables receivables and payroll
  • Responsible for all monies

Staffing Coordinator/Office Manager

Credential Formally Prime Staff
04.2003 - 01.2009
  • Coordinated daily staffing for hospitals and other medical facilities
  • Responded to client complaints, concerns, and incidents
  • Developed constructive and cooperative working relationships with over 20 clients
  • Supervised 27 employees while performing day to day administrative tasks
  • Obtained high level of confidentiality
  • Verified employee's credentials
  • Negotiated Client Contracts
  • Responsible for employee interviewing and hiring process
  • Demonstrated strong computer and internet research skills
  • Assisted with marketing and sales calls
  • Reviewed weekly payroll reports, invoices and prepared in Commission reports
  • Maintained employee and client database and files

Receptionist/Staffing Assistant

Nurses Unlimited
05.2000 - 04.2003
  • Assisted with Human Resource task
  • Answered multiple phone lines
  • Assisted with daily staffing schedules for hospitals and other medical facilities
  • Communicated daily with nurses regarding schedules and accommodations
  • Maintained employee personnel files
  • Responsible for sorting and distributing mail
  • Performed daily office skills such as filing, faxing and copying

Education

Associates in Arts -

Odessa College
Odessa, TX
01.1998

Skills

  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • QuickBooks
  • Time Management Skills
  • Organizational Skills
  • Telephone Skills
  • Computer skills
  • File organization
  • Documentation and recordkeeping

Timeline

Administrative Assistant

Versatile Oil Tools
09.2012 - 08.2025

Office Manager

Texas PRN
01.2010 - 03.2012

Staffing Coordinator/Office Manager

Credential Formally Prime Staff
04.2003 - 01.2009

Receptionist/Staffing Assistant

Nurses Unlimited
05.2000 - 04.2003

Associates in Arts -

Odessa College

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Melissa Arenivas