Melissa Bedwell

Training role while working concurrently in Accounts Payable Manager title

• Assisted VP of Finance with reconciliation of balance sheet accounts and journal entry reviews for accuracy and compliance.
• Logged new assets and updated depreciation and amortization schedules monthly to align with accounting standards.
• Extracted bank statements and transactional data from multiple accounts to support reconciliation and reporting processes.

Conducted regular audits of vendor accounts to maintain accuracy and integrity in financial records.

Maintained vendor relationships by addressing inquiries and ensuring prompt resolution of payment-related concerns.

Managed daily operations of the accounts payable department, including supervising staff members.

Analyzed supplier statements to identify discrepancies between the statement balance and internal records.

Identified potential areas for improvement in existing processes related to accounts payable activities.

Recruited staff members and oversaw training programs.

Streamlined invoice approval workflows, reducing processing time through effective communication with departments.

Trained staff members on proper procedures for entering data into the accounts payable system.

Reviewed collection reports, determining the status of collections and the amount of outstanding balances.

· Developed procedures to improve efficiency of accounts payable process, including overhaul of vendor files, streamlining of agency’s credit card statement reconciliation process, as well as implementing a more efficient procedure of storing vendor invoices electronically

• Served as the primary contact regarding Accounts Payable and Petty Cash, expense report, and agency held credit card handling procedures
• Verified incoming vendor invoices for proper receiving approval, purchasing authority and appropriate supporting documentation with the appropriate department contacts
• Reviewed those invoices for accuracy, completeness, and conformance with company policies prior to processing payments
• Processed invoices, reconciled vendor statements, and maintained accounts payable records
• Prepared weekly check runs and ensured proper authorization of payments
• Reviewed expense reports for completeness, accuracy, appropriate documentation, and approval prior to processing payments
• Processed the monthly agency credit card statements and worked internally with purchasers across departments to reconcile purchases and pay each statement according to terms
• Established strong working relationships with vendors to ensure timely resolution of any payment disputes
• Reconciled vendor accounts on a monthly basis, ensuring that all payments were properly applied against outstanding balances
• Researched discrepancies in accounts payable transactions and resolved issues in a timely manner
• Monitored account balances and communicated status updates regularly with vendors
• Collaborated with other departments within the organization to resolve invoice discrepancies or obtain additional information regarding invoices or vendors
• Maintained all accounting records in accordance with generally accepted accounting principles
• Created and maintained vendor files, ensuring accuracy of contact information and payment terms