Melissa Boone
Weaverville,NC
Summary
Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
31
31
years of professional experience
Work History
Bookkeeper/Head Secretary
Buncombe County Progressive Education Program
Asheville, NC
03.2021 - Current
- Receive and route incoming calls and correspondence to promote timely communication.
- Create agendas, meeting notes and other documents as needed.
- Revise and maintain master calendar for school events, IEP's, meetings, etc.
- Process accurate payroll for 150 staff.
- Identified, researched and resolved issues with hours worked.
- Protected payroll operations and maintained employee confidence by keeping information private.
- Investigated and addressed payroll discrepancies, liaising between staff and administrative team to expedite error resolution.
- Calculated employee leave time by comparing available hours against listed hours.
- Gathered timesheets to prepare weekly payroll data for processing.
- Complete supply orders and maintain appropriate levels of office supplies.
- Submit purchase orders.
- Manage multiple calendars and contacts within Google.
- Verify operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Maintain organized filing system of paper and electronic documents.
- Maintain full compliance when executing and tracking bank reconciliations, A/P, invoicing, and billing.
- Mitigate annual audit risks by reviewing financial information in SchoolFunds Online for needed corrective action.
- Issue payments to vendors and suppliers on weekly basis.
- Track expenses and entered deposits into SchoolFunds Online while reconciling monthly bank accounts to verify accuracy.
- Follow detailed end-of-month accounting procedures to verify proper balancing of all accounts and readiness for new month.
- Prepare accurate financial reports each month by collecting, analyzing and summarizing account information.
- Assess data and information to check entries, calculations and billing codes for accuracy.
- Review purchase documents and company receipts for reconciliation with statements.
- Handle confidential information with discretion.
- Promote collaborative teamwork and loyalty among school staff by modeling empathy and compassion.
- Oversaw school budget and submitted agenda items for approval.
- Managed multiple calendars, expense reports, reimbursements and meeting preparation.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Head Secretary/Bookkeeper
Buncombe County Schools Early/Middle College
Asheville, North Carolina
09.2015 - 09.2018
- Received and routed incoming calls and correspondence to promote timely communication.
- Created agendas, meeting notes and other documents to enhance collaborative process.
- Drafted and corrected professional business letters, internal memoranda and less formal email communication.
- Revised and maintained master calendar for client appointments.
- Processed accurate payroll for 25 staff. Checked office supplies stock and placed orders to maintain levels.
- Established clear and consistent administrative procedures to minimize errors and avoidable delays.
- Composed, proofread and distributed clean and professional business correspondence and internal team communications.
- Created professional memoranda, letters for Principals, meeting expected deadlines for distribution.
- Supported school projects with effective scheduling, document coordination and resource coordination.
- Completed supply orders and maintained appropriate levels of office supplies.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Assisted production and distribution of memos, newsletters, email updates and other forms of communication.
- Managed multiple calendars and contacts within Google.
- Summary Skills Experience Planned and executed corporate meetings, lunches and special events for groups of 25+ employees.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Maintained organized filing system of paper and electronic documents.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, and billing.
- Mitigated annual audit risks by reviewing financial information in SchoolFunds Online for needed corrective action.
- Issued payments to vendors and suppliers on bi-weekly basis.
- Tracked expenses and entered deposits into SchoolFunds Online while reconciling monthly bank accounts to verify accuracy.
- Followed detailed end-of-month accounting procedures to verify proper balancing of all accounts and readiness for new month.
- Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Reviewed purchase documents and company receipts for reconciliation with statements
EC Teacher's Assistant
Buncombe County Schools - Joe P Eblen Intermediate
Asheville, NC
08.2010 - 09.2014
- Provided support to the lead teacher in classroom instruction and management.
- Assisted with classroom activities and lessons.
- Worked with individual students who require additional or modified instruction.
- Administered assessments and quizzes to students.
- Graded tests and homework and complete other clerical work related to classroom operations.
- Prepared communication folders to be sent home with students.
- Monitored students when the lead teacher is out of the classroom.
- Escorted students to other areas of the school such as the cafeteria, playground, gym, or other classrooms; monitors their behavior during recess and lunchtime.
- Assisted with student drop-off and pickup.
- Worked as a substitute teacher.
- Performed other duties as assigned.
- Provided one-on-one instruction to students in the classroom setting.
- Supported students with special needs, such as those with physical or mental disabilities.
- Assisted EC Teacher with lesson planning and preparation.
- Demonstrated patience, empathy, and understanding when dealing with difficult situations.
- Maintained a safe learning environment by enforcing school policies and procedures.
- Provided guidance to students on how to interact appropriately in social settings.
- Facilitated group activities that promote team building skills among students.
- Integrated assistive technology into daily instruction for enhanced learning opportunities.
- Encouraged positive behaviors through reward systems or recognition programs.
- Developed creative strategies for engaging all learners during lessons.
- Communicated affirmatively and promoted positive attitudes with every student.
- Collaborated with teacher to develop personalized and successful learning strategies.
- Managed class of special education students in absence of lead teacher.
Secretary
Buncombe County Schools
Asheville, NC
08.2006 - 08.2010
- Provided administrative support to the office manager and other staff members.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
- Answered incoming phone calls, responded to inquiries and transferred calls as needed.
- Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
- Sorted mail and distributed it to appropriate personnel or departments within the organization.
- Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Greeted visitors and directed to appropriate location or person.
Bookkeeper/Office Manager/Human Resources
Ball Heating & Air Conditioning Co., Inc.
Asheville, North Carolina
10.1992 - 02.2006
- Accounts payable, accounts receivable, payroll, purchasing, preparing monthly financial statements, bank reconciliation, full charge bookkeeping, preparing tax information (deposits, Quarterly Tax Reports, Year-End Reports, and W-2’s).
- Posted and balanced contract payments.
- Typed and composed correspondences and proposals.
- Updated computer records.
- Prepared labor cost and analysis.
- Prepared monthly and yearly profit and loss statements.
- Inventory control for service department.
- Spoke and dealt directly with contractors regarding orders, problems, accounts, and any other matter that might regard to the job at hand.
- Answered incoming phone lines.
- Greeted those who came into office.
- Took service calls.
- Prepared payroll data for employees; prepared time sheets; monitored employee leave balances; prepared leave forms; maintained personnel files; prepared vacancy announcements; helped new hire with new employee orientation packets; kept accurate and up to date records on employees; and prepared paperwork as needed for Human Resources.
- Set up Employee Handbook.
- Handled all past due accounts.
- Scheduled appointments.
- Strong customer and employee relation.
- Ordered all office supplies.
- Kept accurate record of job folders (bid, contract, labor costs, order of equipment, supplies, etc.).
- Kept accurate record of company vehicles.
- Make sure employees and office was in compliance with OSHA and kept accurate accounts following OSHA guidelines.
Education
Associates Degree -
ASHEVILLE BUNCOMBE TECHNICAL COLLEGE
2014
Peachtree Accounting Certificate -
ASHEVILLE BUNCOMBE TECHNICAL COLLEGE
2002
Effective Teacher Training Certificate -
ASHEVILLE BUNCOMBE TECHNICAL COLLEGE
2001
High School Diploma -
ASHEVILLE HIGH SCHOOL
1990
Some College (No Degree) - Elementary Education Interdisciplinary Studies
LIBERTY UNIVERSITY
Skills
- Notary of Public
- Administering payroll
- Database management
- Microsoft and Google expertise
- Prioritization and time management
- Accounts receivable and payable
- Confidentiality understanding
- Preparing contracts
- Inventory purchasing
- 10-key proficiency
- Invoicing and billing
- Account balancing reconciliation
- Workers' compensation knowledge
- Sensitive material handling
- Recordkeeping and bookkeeping
- Scheduling and calendar management
- Deadline awareness
- Financial statement preparation
- Vendor relationships
Timeline
Bookkeeper/Head Secretary
Buncombe County Progressive Education Program
03.2021 - Current
Head Secretary/Bookkeeper
Buncombe County Schools Early/Middle College
09.2015 - 09.2018
EC Teacher's Assistant
Buncombe County Schools - Joe P Eblen Intermediate
08.2010 - 09.2014
Secretary
Buncombe County Schools
08.2006 - 08.2010
Bookkeeper/Office Manager/Human Resources
Ball Heating & Air Conditioning Co., Inc.
10.1992 - 02.2006
Associates Degree -
ASHEVILLE BUNCOMBE TECHNICAL COLLEGE
Peachtree Accounting Certificate -
ASHEVILLE BUNCOMBE TECHNICAL COLLEGE
Effective Teacher Training Certificate -
ASHEVILLE BUNCOMBE TECHNICAL COLLEGE
High School Diploma -
ASHEVILLE HIGH SCHOOL
Some College (No Degree) - Elementary Education Interdisciplinary Studies
LIBERTY UNIVERSITY
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