Melissa Bostrom
Surprise,AZ
Summary
Detail-oriented finance professional with a proven track record in budgeting and cash flow management. Experienced in developing internal controls and preparing financial statements, ensuring operational effectiveness and fiscal responsibility.
Overview
24
24
years of professional experience
Work History
Tresurer
Hooves & Heroes
Stanwood, WA
09.2022 - Current
- Hooves & Heroes is a non-profit organization, in which I volunteer in the capacity of Treasurer.
- Oversaw cash flow management, ensuring operational liquidity and sustainability.
- Developed financial strategies to optimize resource allocation and minimize waste.
- Led audits and regulatory compliance initiatives, enhancing financial transparency.
- Managed annual budget preparation and financial reporting for Hooves & Heroes.
- Mentored finance team, fostering professional development and enhancing productivity.
- Implemented cost control measures that improved overall fiscal responsibility within the organization.
- Collaborated with board members to align financial goals with organizational mission and vision.
- Analyzed financial data to support strategic decision-making processes for long-term growth.
- Reconciled monthly statements, invoices and expense accounts, keeping records accurate, and current.
- Drafted treasury reports to support management decision-making needs.
- Enhanced financial reporting processes, providing stakeholders with accurate and timely information for decision-making purposes.
- Implemented strategies to improve organizational financial performance.
- Advised management regarding significant expenditures to keep operations in line with budget limitations.
- Prepared and presented financial reports to inform senior management and board of directors.
- Developed and maintained internal control systems to protect organizational assets.
- Planned and managed $150,000 annual budgets, tracking expenses, and investigating discrepancies to maintain optimal controls.
- Oversaw preparation of financial reports to provide accurate insights into organizational performance.
- Strengthened internal controls to prevent fraud, ensuring integrity of financial transactions.
- Developed policies for cash handling and treasury operations, enhancing operational efficiency.
- Educated management and staff on financial management best practices, fostering a a culture of fiscal responsibility.
- Managed cash flow to ensure adequate liquidity for operations, safeguarding against financial shortfalls.
- Managed budgets, assets, portfolios, accounts payable, and receivable and general financial reporting procedures.
- Created and distributed reports on internal and external finances, audits, and budgets.
- Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
- Supervised accurate, efficient, and compliant completion of monthly financial reporting packages.
- Accurately completed financial statement audits and thoroughly reviewed results.
- Provided treasury and cash management by overseeing reconciliation of banking activity, credit card processing, and sales tax returns.
- Prepared and filed state tax returns and generated monthly reports in compliance with regulatory and organizational standards.
- Mitigated risk by implementing internal controls and safeguards for revenues and expenditures.
- Directed corporate decision-making and planning by monitoring and setting policies and procedures to optimize fiscal performance.
Full Charge Bookkeeper
Bostrom Bookkeeping LLC
Surprise, AZ
01.2022 - Current
- Communicated regularly with clients regarding billing inquiries, resolving disputes fairly and maintaining strong professional relationships.
- Assisted in annual budget preparation, working closely with department managers to allocate resources effectively.
- Developed effective internal controls to safeguard company assets and ensure adherence to financial policies and procedures.
- Organized financial records meticulously using electronic filing systems to ensure easy access during audits or reviews.
- Supported executive team in strategic planning efforts by providing accurate financial data analysis and forecasting insights.
- Enhanced financial transparency by creating detailed monthly reports for executive review, highlighting variances from budgeted figures and providing explanations for significant deviations.
- Completed tax forms in compliance with legal regulations.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Maintained excellent financial standings by working closely with the bookkeeper to process business transactions.
- Reconciled bank statements and general ledger accounts to maintain precise financial records.
- Oversaw payroll processing, ensuring compliance with federal and state regulations for tax withholdings.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Prepared comprehensive financial statements, including balance sheets, income statements, and cash flow reports for leadership review.
- Ensured timely and accurate financial reporting for management decision-making purposes.
- Collaborated with external auditors to facilitate smooth annual audits, providing necessary documentation in a timely manner.
- Streamlined financial processes by implementing advanced bookkeeping software, improving efficiency and accuracy.
- Reduced errors in accounts payable and receivable by implementing a thorough review process, increasing overall accuracy.
- Maintained detailed records of fixed assets, ensuring accurate depreciation schedules and timely asset disposal procedures.
- Maintained and processed invoices, deposits, and money logs.
- Reconciled and corrected issues with financial records.
- Established QuickBooks accounting system to reflect accurate financial records.
- Completed payroll for employees and maintained detailed records of procedures.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Inspected account books and recorded transactions.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Reconciled account information and reported figures in the general ledger by comparing to the bank account statement each month.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Entered figures using 10-key calculator to compute data quickly.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
Full Charge Bookkeeper
Auto Truck Service, Inc
Everett, WA
04.2002 - 03.2025
- Managed full-cycle accounts payable and receivable processes, ensuring timely and accurate financial reporting.
- Reconciled bank statements and general ledger accounts to maintain precise financial records.
- Oversaw payroll processing, ensuring compliance with federal and state regulations for tax withholdings.
- Developed streamlined workflows to enhance efficiency in monthly close processes, reducing closing time by implementing automated solutions.
- Served as the main point of contact for all employee expense reimbursement requests, reviewing submissions for compliance with company policies before approving payments.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Processed vendor invoices efficiently, reconciling discrepancies and negotiating favorable payment terms when necessary.
- Prepared comprehensive financial statements, including balance sheets, income statements, and cash flow reports for leadership review.
- Ensured timely and accurate financial reporting for management decision-making purposes.
- Improved cash flow management by monitoring outstanding invoices closely and following up on overdue payments proactively.
- Benefits administration tasks such as enrollment tracking, invoice reconciliation, and premium calculations are needed to maintain employee satisfaction levels while controlling costs effectively.
- Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
- Collaborated with external auditors to facilitate smooth annual audits, providing necessary documentation in a timely manner.
- Streamlined financial processes by implementing advanced bookkeeping software, improving efficiency and accuracy.
- Reduced errors in accounts payable and receivable by implementing a thorough review process, increasing overall accuracy.
- Maintained detailed records of fixed assets, ensuring accurate depreciation schedules and timely asset disposal procedures.
- Completed monthly, quarterly, and annual tax forms in compliance with legal regulations.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Maintained and processed invoices, deposits, and money logs.
- Reconciled and corrected issues with financial records.
- Established QuickBooks accounting system to reflect accurate financial records.
- Completed payroll for employees and maintained detailed records of procedures.
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Inspected account books and recorded transactions.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Reconciled account information and reported figures in general ledger by comparing to bank account statements each month.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Entered figures using 10-key calculator to compute data quickly.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
Full Charge Bookkeeper
Allnight Air Sweep
Snohomish, WA
01.2020 - 08.2023
- Reconciled bank statements on a monthly basis, identifying discrepancies and resolving issues promptly.
- Benefits administration tasks such as enrollment tracking, invoice reconciliation, and premium calculations in order to maintain employee satisfaction levels while controlling costs effectively.
- Posted daily receipts and payments in accordance with corporate protocols.
- Inputted financial data and produced reports using QuickBooks.
- Presented audit findings to manager after reviewing results and paperwork.
- Worked with WA State Department of Revenue to audit the revenue accounts to ensure financial compliance.
- Organized financial records meticulously using electronic filing systems to ensure easy access during audits or reviews.
- Completed tax forms in compliance with legal regulations.
- Managed full-cycle accounts payable and receivable processes, ensuring timely and accurate financial reporting.
- Reconciled bank statements and general ledger accounts to maintain precise financial records.
- Oversaw payroll processing, ensuring compliance with federal and state regulations for tax withholdings.
- Developed streamlined workflows to enhance efficiency in monthly close processes, reducing closing time by implementing automated solutions.
- Served as main point of contact for all employee expense reimbursement requests, reviewing submissions for compliance with company policies before approving payments.
- Processed vendor invoices efficiently, reconciling discrepancies and negotiating favorable payment terms when necessary.
- Prepared comprehensive financial statements, including balance sheets, income statements, and cash flow reports for leadership review.
- Ensured timely and accurate financial reporting for management decision-making purposes.
- Improved cash flow management by monitoring outstanding invoices closely and following up on overdue payments proactively.
- Collaborated with external auditors to facilitate smooth audits, providing necessary documentation in a timely manner.
- Streamlined financial processes by implementing advanced bookkeeping software, improving efficiency and accuracy.
- Reduced errors in accounts payable and receivable by implementing a thorough review process, increasing overall accuracy.
- Reconciled and corrected issues with financial records.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Established QuickBooks accounting system to reflect accurate financial records.
- Completed payroll for employees and maintained detailed records of procedures.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Entered figures using 10-key calculator to compute data quickly.
- Supported management by processing invoices and documents with consistent on-time delivery.
Executive Director
The Dance School
Everett, WA
06.2016 - 08.2019
- Began as a volunteer ED to assist in June 2016 after prior Executive Director's contract was not extended. Led organization through significant transition period, maintaining stability and focus on strategic goals.
- Helped the non-profit determine the financial shortfalls and reconcile its budget deficit of over $25,000 to a positive outcome in five (5) months.
- Hired as ED November 1, 2016
- Fostered partnerships with local organizations to expand outreach and increase enrollment opportunities.
- Led successful fundraising campaigns, securing critical resources for program development and expansion.
- Led staff development programs, mentoring educators to improve teaching methodologies and student outcomes.
- Oversaw financial management, optimizing budget allocations for operational efficiency and program sustainability.
- Advocated for diversity and inclusion in programming, ensuring accessibility for all students within the community.
- Worked closely with organizational leadership and board of directors to guide operational strategy.
- Oversaw financial management, ensuring fiscal responsibility and long-term sustainability for the organization.
- Guided staff through periods of organizational change, maintaining morale and engagement during transitions.
- Forged strong relationships with board members, providing regular updates on organizational progress and soliciting their expertise when needed.
- Managed a diverse team of professionals, fostering a collaborative work environment for increased productivity.
- Fostered a work culture of collaboration and inclusion to increase morale and reduce turnover.
- Negotiated contracts with vendors, securing favorable terms while adhering to budgetary constraints.
- Represented the organization to the local public by giving presentations and speeches and participating in community events.
- Exercised appropriate cost control to meet budget restrictions and maximize profitability.
- Collaborated with external organizations including non-profits, businesses and government agencies to create mutually beneficial partnerships.
- Developed and implemented organizational strategies to achieve set goals and objectives and secured long-term success.
- Created promotional materials and provided insightful information to social media, websites and print media to educate the the public.
- Elevated event attendance and fundraising outcomes by organizing high-profile charity events.
- Maximized donor satisfaction and retention through personalized acknowledgment and engagement strategies.
- Managed financial, operational and human resources to optimize business performance.
- Communicated business performance, forecasts and strategies to investors and shareholders.
Executive Director
Premier Dance Performing Arts
Stanwood, WA
06.2012 - 06.2014
- Administered customer database management to ensure data accuracy and accessibility.
- Developed and distributed monthly billing statements to ensure accurate financial records for student transactions.
- Managed payroll processing on a bi-weekly basis, ensuring compliance with regulations and accuracy in employee payments.
- Managed comprehensive accounts payable and accounts receivable transactions to ensure accurate financial reporting.
- Analyzed and verified bank account transactions to identify discrepancies and ensure compliance.
- Negotiated and finalized contracts for showcase venues to enhance visibility for three annual events.
- Oversaw ticket sales activities, ensuring efficient transaction handling and customer satisfaction.
- Facilitated collaboration with the board of directors to strategize and execute fundraising events.
- Analyzed data and presented monthly performance reports to board of directors, highlighting key insights and trends.
- Recruited and onboarded qualified instructors to enhance educational offerings.
- Compiled and organized quarterly and annual reports for state compliance and the board of directors' review.
Education
No Degree - Accounting And Finance
Everett Community College
Everett, WANo Degree - Accounting And Finance
Edmonds Community College
Lynnwood, WASkills
- Financial management
- Accounting management
- Reconciliation
- Budgeting skills
- Financial analysis
- Reconciliation expertise
- Audit preparation
- Tax compliance
- Due diligence
- Financial control
- Corporate filings
- Audit coordination
- Account auditing
- Financial due diligence
- Cash flow management
- General ledger accounting
- General ledger maintenance
- Audit management
- Financial statements preparation
- Management accounting
- Budget development
- Budget management
- Budget presentation
- Capital projects accounting
- Pricing and costing
- Financial governance
- Process improvement
- Cash management
- Risk management
- Stakeholder communication
- Excel proficiency
- Information protection
- Teamwork
- Collaborative skills
- Reliability
- Attention to detail
- Time management
- Critical thinking
- Organizational skills
- Decision-making
- Effective communication
- Interpersonal communication
- Interpersonal skills
- Relationship building
- Team building
- Self-motivation
- Adaptability and flexibility
- Goal setting
- Analytical thinking
- Task prioritization
- Debt management
- Problem-solving abilities
- Self-motivation
- Financial statements
- Time management
- Goal setting
- Interpersonal communication
- Cash flow management
- Time management
Timeline
Tresurer
Hooves & Heroes
09.2022 - Current
Full Charge Bookkeeper
Bostrom Bookkeeping LLC
01.2022 - Current
Full Charge Bookkeeper
Allnight Air Sweep
01.2020 - 08.2023
Executive Director
The Dance School
06.2016 - 08.2019
Executive Director
Premier Dance Performing Arts
06.2012 - 06.2014
Full Charge Bookkeeper
Auto Truck Service, Inc
04.2002 - 03.2025
No Degree - Accounting And Finance
Everett Community College
No Degree - Accounting And Finance
Edmonds Community College