Melissa Harris

To provide payroll processing and reconciliation of earnings and fringe benefits for all Department of Corrections agencies (31) to ensure that all 11,000+ employees are paid timely and accurately in compliance with existing DOC, State and Federal guidelines and laws.

• Create general deductions for employees
• Maintain accurate pay for each employee
• Make sure all money is allocated for within the department
• Reconciliations/Audits/Payment Recovery
• VRS Monthly reconciliations
• Healthcare monthly reconciliations
• Data entry in SPOT
• Create and run reports and queries in Cardinal system
• Create VSDP sheets for staff out on approved leave
• Process payroll for the two assigned facilities

Served as a member of the Human Resources team by providing professional support in areas relative to timekeeping and leave records, payroll, records management, and benefits programs.

• Maintains and automated leave accounting system
• Maintains official leave records
• Daily duty rosters, weekly timesheets
• Leave balance reports
• Monthly/Weekly payroll audits
• VCIN Background Investigations processes
• Fingerprint Scan
• Background Checks
• Schedule Interviews
• Conduct Hiring Events
• Retain and Maintain Documents for ACA Audit
• Data Entry in doctime timekeeping system
• Data Entry in Cardinal
• Filing in the personnel and medical folder
• Create DOC3
• Update VSDP upon approvals
• Put new hires in the timeclock system
• Request new user computer accounts for email access
• Accuracy in overtime for staff submit to payroll

Assists Records Manager in ensuring that the offender records and associated files are maintained, updated, and controlled. Prepares and distributes daily movement sheets while updating changes in VACoris. Processes incoming and transfers of inmates ensuring that requisite briefings are completed and reports/correspondence are filed and distributed.

• Update VACoris Daily
• Reports and documentation
• Communication Skills
• Customer Service Skills
• Maintained record retention
• Maintain Accurate accountability of Inmates
• VACoris Database

Processed daily data entry for offender records, accurately kept count of all offenders in the correctional facility. Facilitated bed moves, answered correspondence from offenders, outside customers, confirmed court appearances for offenders, maintained contact with the courts, sheriff's offices and anyone in correspondence with the offender.

• Excellent customer service skills
• Set up and maintained paper and electronic filing systems
• Distributed mail
• Database management
• Fast pace work environment

Performed clerical and administrative functions in support of Offender Records. Knowledge of office practices, procedures, and office equipment. Organize and complete daily job duties within deadlines.

• Greet visitors or callers and handle their inquireis or direct them to the appropriate persons according to their neefs
• set up and maintian paper and electronic filing systems for records, corresponsdence, and other material
• locate and attach appropriated files to incoming correspondence requiring replies
• open, read route and distribute incoming mail or other materials and answer routine letters.
• complete forms in accordance with company procedures
• make copies of correspondence or other printed material
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Manage projects or contribute to committee or teamwork.