Melissa Mikkelsen
Project Coordinator
Rincon,GA
Summary
Versatile Project Coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills. Utilizing Accounting background succeeds in keeping projects on budget and Scheduling skills keep projects ahead of schedule.
Overview
10
10
years of professional experience
5
5
years of post-secondary education
Work History
Project Coordinator
Southeast Utilities Of Georgia
Savannah, GA
08.2022 - Current
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments. Requested redesign and change orders as needed. Maintained permitting for each project including adding to and changing permit scope.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Maintained both internal and client database and spreadsheets with accurate status.
- Photocopied, distributed and emailed documents to subcontractors and in house crews.
- Reviewed and approved employee and subccontractor daily commissions. Submitted to both internal finance and client database. Coordinate invoicing with billing/admin assistants.
- Prepared final build out packages consisting of drawings, dailies, and other documents so that work orders can be invoiced.
Admin Assistant/Finance Assistant
Southeast Utilities Of Georgia
Savannah, GA
07.2017 - 08.2022
- Organized and reported on financial information to document payment histories and assist with sound financial accounting.
- Reported financial data and updated financial records in ledgers and journals.
- Input financial data and produced reports using Quickbooks, D365, Excel, and Salesforce (P2).
- Organized budget documentation and tracked expenses to maintain tight business controls.
- Pitched in to assist with special projects and additional tasks.
- Resolved discrepancies in financial data to increase accuracy and reduce potential backlogs.
- Minimized risk of errors by accurately processing invoices, payments and other financial transactions. Confirmed accuacy in scope of work documents and job costing estimates.
- Supported management by processing invoices and documents with consistent on-time delivery. Communicated with client project coordinators if purchase orders needed to be expanded or reduced.
- Generated daily production reports as reported by subcontractors, in house personnel, and project coordinators. Generated invoices upon receipt of billing information as per production. Submitted invoices to clients on client database after confirming accuracy.
- Handled day-to-day accounting processes to drive financial accuracy.
- Maintained all accounting processes during storm and hurricane emergency status with quadrupled+ work flow and personnel. Maintained processes while working on generator back up and hot spot connectivity.
Front Office Manager/Production Manager, Client Services
Big Fish Company
Saint Petersburg , FL
08.2013 - 06.2017
- Coordinated and scheduled all department functions for all areas of production. Monitored the production process and amended schedules, personnel assignments, and inventory distribution to meet deadlines.
- Maintained detailed administrative and procedural processes to improve accuracy and efficiency in job completion.
- Created and maintained client files and client job folders on a daily basis.
- Communicated with clients via phone, email, and in person to determine production process based on design and client need. Provided updates on job completion timelines.
- Created Job Estimates, Invoices, and processed payments.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Coached employees through day-to-day work and complex problems.
- Ordered all inventory and oversaw processing and distribution of inventory to correct departments.
Education
Economics, Business Administration, Accounting
Newberry College
Newberry, SC 08.1991 - 05.1996
Skills
Project Management
Schedule Management
Self-Motivated
Attention to Detail
Critical Thinking
Document management
Accounting system oversight
Expense tracking
Invoicing procedures
Strategy development
Planning and Coordination
Timeline
Project Coordinator
Southeast Utilities Of Georgia
08.2022 - Current
Admin Assistant/Finance Assistant
Southeast Utilities Of Georgia
07.2017 - 08.2022
Front Office Manager/Production Manager, Client Services
Big Fish Company
08.2013 - 06.2017
Economics, Business Administration, Accounting
Newberry College
08.1991 - 05.1996