MELISSA MISZANCZUK WILLIGES

• Managing accounts receivable.
• Creating invoices and billing projects, while

accurately recording transactions and

resolving discrepancies.

• Managed accounts payable process, ensuring accurate and timely processing of invoices and payments. Processed weekly check runs and reconciled vendor statements to ensure all invoices are accounted for and paid on time.
• Provided proper record-keeping practices to ensure compliance with regulatory requirements.
• Created standardized templates for recording invoice details, improving efficiency in data entry.
• Utilized accounting QuickBooks to accurately record financial transactions.

• Entering timecards and running the company payroll.
• Preserve and uphold confidential files for accounting and payroll.
• Project Billing.
• Filling out workshare forms and Union documents.
• Managed accounts payable and receivable processes. Ensuring accurate and timely recording of financial transactions, while maintaining strong vendor relationships.
• Processed vendor invoices, reconciled statements, and resolved any discrepancies in a timely manner.
• Maintained accurate records of all incoming and outgoing payments, including checks, wire transfers, and electronic payments.
• Implemented efficient systems for tracking outstanding invoices and following up on overdue payments.
• Trained junior staff members on accounting principles, procedures, and best practices.

The job ended due to layoffs contributed to COVID-19.

• Updated daily data reports
• Project time management
• Daily communication with Sub-Contractors.
• Collecting production forms.
• Coordinated with management to understand client's specific requirements and provided regular updates on project progress.
• Prepared comprehensive reports detailing project status updates including milestones achieved.

The job ended due to office closure layoffs.

• Electronically reviewing and approving check deposits for 10 other branch locations within our market.
• Approving wire transfers, funds transfers, and other operational requests for our market.
• Coordinated financial transactions and activities, ensuring accurate and timely processing of client accounts and transactions in compliance with industry regulations.
• Processed and documented financial transactions, including deposits, withdrawals, transfers, and investment trades, maintaining a high level of accuracy and attention to detail.
• Ensured compliance with industry regulations and company policies, conducting regular audits and reviews to identify and address any discrepancies.
• Implemented process improvements to enhance the efficiency of financial services.
• Demonstrated strong organizational skills in managing multiple tasks and priorities, ensuring deadlines were consistently met.
• Maintained high professionalism and confidentiality when handling sensitive financial information, and building trust with clients and colleagues.

The job ended due to the mass layoff of my position.

• Provided high-level administrative support to the executive team, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepared and edited correspondence, reports, and presentations for the executive team using Microsoft Office.
• Managed confidential information with utmost discretion and maintained strict confidentiality protocols.
• Coordinated logistics for company events such as conferences, seminars, and off-site company lunches.
• Developed efficient filing systems to ensure easy retrieval of documents both in physical files and electronic databases.
• Coordinated complex travel itineraries including flights accommodations ground transportation visas etc
• Created detailed expense reports ensuring accuracy compliance with company policies guidelines.
• Managed multiple tasks priorities simultaneously adapting changing needs deadlines seamlessly.

The job ended due to being offered a better position.

• Operational lead - processing several financial documents such as securities, trade corrections, incoming and outgoing checks.
• Implemented a comprehensive document control system, ensuring efficient storage, retrieval, and tracking of documents.
• Performed quality checks on outgoing documents to ensure accuracy, consistency, and adherence to company standards.
• Maintained accurate and up-to-date records of all incoming and outgoing documents.
• Reviewed documents for accuracy, completeness, and adherence to company guidelines before distribution.
• Managed the revision process for controlled documents, ensuring that only the latest versions were available for use.
• Generated reports on document status, including pending approvals or overdue reviews, for management review

The job ended due to company merge with Smith Barney.