MELISSA ONTANEDA-VELASCO
Andover,NJ
Summary
Motivated professional with strong analytical and administrative skills. Detail oriented with the ability to multi-task and respond to multiple priorities. Business expert with knowledge in Payroll, Benefits and Human Resources. Able to work independently or as a team player in various roles and demonstrate practical problem-solving abilities.
Overview
7
7
years of professional experience
Work History
Payroll Specialist
Rich's Products (via OnBoarding)
11.2023 - Current
- Oversee and audit 18 Company Codes for payroll processing
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Collaborate with human resources to maintain associate sent tickets using Zendesk.
- Manage garnishment refunds found on invoices using Smart Compliance
- Gather company totals, taxes and wage garnishments to send funding to Treasury
- Oversee Overpayment process for all Company Codes
- Manage Retro payment process
- Prepare monthly Union funding
- Run weekly reports used for payroll processing
Payroll Coordinator
IQVIA
04.2022 - 09.2023
- Responsible for Semi-monthly Company Code with over 3000 employees
- Enter onboarding data to Ceridian: Direct deposit, W4 and state tax
- Enter Sign on Bonus to Ceridian when applicable
- Review HR reports daily for New Hires, Terms or Transfers
- Review Corrections report daily from Workday for date changes
- Review Rescind report daily from Workday to ensure payroll accuracy
- Enter and calculate Leave of absence pay
- Enter pro-rated amounts for New Hires and Terms
- Pay out any vacation time owed
- Process manual checks
- Process federal and state tax corrections
- Process W2Cs when necessary
- Answer emails from payroll inbox in a timely manner
- Complete tickets in Service Now to solve employee issues
- Review payroll audit reports before processing for accuracy
- Process direct deposit reversals when needed
SR. PAYROLL ANALYST
ALLERGAN/ABBVIE
06.2017 - 10.2021
- Responsible for auditing and funding the company 401K plans using Fidelity Plan Sponsor
- Webstation (PSW)
- Interact with Fidelity to resolve any interface or employee related issues
- In charged of balancing and reconciliation of the yearly 401K contributions
- Work with Deloitte to enter correct Expat and InPat tax data and wages
- Upload reports to Deloitte DTI as requested
- Fund Biweekly and daily Stock payrolls
- Upload files to ADP ShareFile for payroll processing
- Create AdHoc reports for various departments using ADPR
- Approve Manual Check requests in EV5
- Assist in balancing and reconciliation of each payroll on a biweekly, quarterly and annual basis
- Ensure accurate and timely data transfers from client and client vendors to ADP Comprehensive
- Outsourcing Services (COS) according to production schedule
- Work with ADP COS Payroll Team as needed to research and respond to escalated employee inquires
- Review and analyze vendor provided documents and reports
- Assemble, review and maintain SOX packets for auditing
- Act as back up to the payroll processor
- Work with internal departments in troubleshooting payroll related inquiries
- Assist with payroll related internal Client communications
PAYROLL CLERK III
ALLERGAN
2015 - 2017
- Responsible for overseeing a company code with 3000+ employees
- Enter payroll changes in Rapidpay for payroll processing
- Audit payroll previews to ensure changes have been processed
- Add dropped deductions to the RCIDED to add to employee files
- Ensure California terminations are paid out according to CA law
- Work with COS to resolve payroll discrepancies
- Work closely with HR to ensure accuracy of employee records
- Calculate retro payments to update late pay changes
- Use Kronos to investigate PTO discrepancies
- Add historical edits for employees when time was not entered
- Act as back up for payroll funding
- Fill out Verification of Employment requests
- Respond to Worker's Compensation wage requests
- Respond to Unemployment wage request
PAYROLL SPECIALIST
TOSHIBA/TAI/TGCS, ACCOUNTING PRINCIPALS
2013 - 2014
- Specialist in charge of US and International payrolls
- Respond to employee inquiries regarding payroll and timekeeping
- Monitor Weekly and Semi-monthly US payrolls for 900+ employees
- Monitor Bi-weekly and Monthly payrolls for Canada and Australia
- Lodge monthly payroll taxes for Australia by state
- Correct time sheet errors and investigate errors to improve process
- Act as back up for Latin America Specialist processing seven countries
- Request wires for payroll funding
- Upload bank files for funding through CitiDirect BE
- Review new hire wages for accuracy
PAYROLL INTERFACE SPECIALIST
MARS FINANCIAL SERVICES
2008 - 2013
- Technical expert responsible for transmitting weekly inbound and outbound files to payroll
- Monitor and analyze data flow entering into payroll
- Run SQL statements to update system, investigate and correct errors
- Liaison between various departments and third party vendors
- Assist with the development and implementation of special projects
- Collaborate with support team to provide solutions for system issues
- Create Unit Test Plans for an interface program rewrite
- Work closely with Benefits and HR for data accuracy
- Run AdHoc reports in SAP
- Maintain system tables to reflect current and accurate information
- Work with Global Mobility and Compensation to add new deduction codes
- Run reports in Ceridian to analyze and audit payroll data
- Data entry for pension kick outs
- Serve as back up to Processing team
PAYROLL PROCESSING COORDINATOR
MARS INCORPORATED
2006 - 2008
- Responsible for weekly payroll processing
- Transmit all payroll information to Ceridian
- Handle the import and export of Kronos hours to payroll
- Perform audits on the Kronos to Ceridian interface before transmitting
- Receive, audit and process retroactive payments to adjust inaccurate pay
- Process California timecards with knowledge of CA compensation laws
- Accurately calculate and pay accrued vacation time for terminated and retired employees
- Manage the disability report and properly code timecards
- Ensure that Intern and Part-time employees are paid according to company policy
Education
MASTERS IN BUSINESS ADMINISTRATION -
Centenary University
Hackettstown, NJ2009
BACHELOR OF ARTS - SOCIOLOGY
Rutgers, The State University of New Jersey
New Brunswick, NJ2006
ASSOCIATE IN APPLIED SCIENCE - FASHION MARKETING AND MANAGEMENT
Berkeley College
West Paterson, NJ1999
Skills
- ADP
- Ceridian Dayforce
- Workday
- Associate Central
- Kronos
- Service Now
- Zendesk
- Fidelity PSW
- Microsoft Office
Languages
Spanish
Native or Bilingual
Timeline
Payroll Specialist
Rich's Products (via OnBoarding)
11.2023 - Current
Payroll Coordinator
IQVIA
04.2022 - 09.2023
SR. PAYROLL ANALYST
ALLERGAN/ABBVIE
06.2017 - 10.2021
PAYROLL CLERK III
ALLERGAN
2015 - 2017
PAYROLL SPECIALIST
TOSHIBA/TAI/TGCS, ACCOUNTING PRINCIPALS
2013 - 2014
PAYROLL INTERFACE SPECIALIST
MARS FINANCIAL SERVICES
2008 - 2013
PAYROLL PROCESSING COORDINATOR
MARS INCORPORATED
2006 - 2008
MASTERS IN BUSINESS ADMINISTRATION -
Centenary University
BACHELOR OF ARTS - SOCIOLOGY
Rutgers, The State University of New Jersey
ASSOCIATE IN APPLIED SCIENCE - FASHION MARKETING AND MANAGEMENT
Berkeley College