MELISSA O'REAGAN
Accounts Payable Specialist
Hays,KS
Summary
Professional with solid experience in financial operations and accounts management, prepared for this role. Strong focus on processing invoices, reconciling statements, and managing vendor relationships, ensuring accuracy and compliance. Reliable team collaborator, adaptable to changing needs, and consistently achieving results in fast-paced environments. Known for attention to detail, problem-solving skills, and effective communication.
Results-oriented achiever with proven ability to exceed targets and drive success in fast-paced environments. Combines strategic thinking with hands-on experience to deliver impactful solutions and enhance organizational performance.
Overview
24
24
years of professional experience
Work History
Accounts Payable Specialist
Hess Services, Inc.
05.2023 - Current
- Process outgoing payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
- Generate reports detailing accounts payables status
- Understand expense accounts and cost centers
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
Inventory Control Specialists
Hess Services, Inc.
08.2022 - 05.2023
- Responsible for overseeing inventory flows in an organization
- Coordinating the outflow and inflow of inventory, as well as shipments, loading and storage activities
- Making ordering decisions for goods and carrying out maintenance functions in the warehouse
- Responsible to post shipping and weigh charges and also involved in the investigating discrepancies and inventory shortages
- Managed inventory control for high-volume warehouses with accurate, timely stock replenishment.
- Take care of all receiving of inventory and distribute it where it is needed and intended to go
- Verified incoming products and checked delivery totals to keep system records current and accurate.
- Handle all packing lists and posting of all the receivers for all locations
- Unloaded shipments, reviewed merchandise, and tracked paperwork.
- Used equipment like forklifts and pallet jacks to move inventory.
- Conducted periodic cycle counts to verify inventory accuracy, identifying discrepancies early on to mitigate potential issues.
- Completed physical inventory counts each month.
- Audited and corrected discrepancies in inventory numbers.
- Completed daily cycle counts to maintain accuracy of records.
- Trained new employees on inventory management best practices, contributing to a knowledgeable workforce capable of maintaining high standards of accuracy.
Clinic Office Assistant
Hays Medical Center - Southwind Surgical
07.2021 - 08.2022
- Scheduled patients for appointments
- Collect patient identification and demographics, HIPPA forms
- Managed office bookkeeping with insurance billing and patient payments.
- Processed medical insurance claims and payments.
- Expedited insurance authorizations for prescribed treatments or therapies, allowing patients to receive necessary care without delay.
- Complete and maintains registration process
- Provided backup support for other office staff during periods of high demand or absences, ensuring seamless continuation of daily operations.
- Frequently double-checked patient histories and current information while scheduling follow-ups and other appointments.
- Maintain current knowledge of ICD-10 and CPT codes
- Reduced wait times for patients by efficiently managing walk-ins and coordinating appointments with healthcare providers.
- Maintain fax queue
- Enhanced patient experience by efficiently managing appointment scheduling and timely followups.
- Send patient communication regarding appointments/tests/procedures
- Retrieve records from storage, maintains reception/waiting area
- Calls insurance for prior authorization
- Custodial of medical records, filed charts
- Prepares and maintains files/scans records
- Handles direct payments, reconciles credit card receipts and prepares deposits
- Processed correspondence, documents and reports
- Operates photocopies, scanners, voicemail systems and facsimile machines
- Improved overall office efficiency by handling a high volume of incoming calls, addressing inquiries, and directing patients to appropriate resources.
- Coordinated referral processes effectively, ensuring seamless transitions for patients seeking specialized care from other providers within the network.
Manager
Earth Science Laboratories
08.2012 - 07.2021
- Responsible for overall function of a manufacturing facility
- Blending and mixing of chemicals to produce specialty product to keep algae and bacteria out of water
- Managed and motivated employees to be productive and engaged in work.
- Accounts Payable, Accounts Receivable and Payroll, Scheduling and monitoring PTO
- Monitoring everyday operations, budget control, staffing, control over shipping/receiving, (including pulling, stacking and wrapping pallet orders)
- Using pallet jacks and forklifts
- Inventory/quality control, procurement of raw materials, and all purchasing and receiving records and transactions
- Promote, oversee, motivate and evaluate performances of all employees
- Determine annual production goals
- Manage all costs associated with manufacturing
- Drive continuous improvement efforts throughout manufacturing processes
- Accurate shipping of orders in a timely fashion
Asst. Plant Manager/Administrative Assistant
Earth Science Laboratories
04.2001 - 08.2012
- Deliver exceptional administrative and operational support, overseeing client schedules and relationships
- Effectively communicate with diverse clients to cultivate solid relationships with clients, resulting in 100% client satisfaction
- Managed and coordinated scheduling for the office, distribute staff mail and answer customer inquiries in person and over the phone
- Filing invoices, purchase orders and picking tickets accurately
- Water testing and accurately discussing the results and plan of action to resolve any problems with customers' water
- Handle cash transactions accurately
- Strong computer skills and usage of Microsoft Word, Excel and PowerPoint and the making of spreadsheets
- Handling of Accounts Payable, Accounts Receivable and Payroll
- Filing Accurately
- Provided direction and leadership to all levels of employees and managers.
- Created plant policies and procedures for safe and productive operations.
- Implemented useful inventory management and tracking systems to reduce costs and improve operations.
- Built strong relationships with regulatory agencies and ensured compliance with all environmental permits; maintained an exemplary safety record.
- Enhanced safety standards with implementation of comprehensive safety training initiatives for all employees.
Education
Diploma/Technical Certificate - Travel Industry
08.1987
Business Management Courses - Business Management
05.1987
(No Degree)
High School Diploma -
05.1985
Skills
- Management
- Quickbooks
- Microsoft Word and Microsoft Excel
- Payroll Processing
- Electronic recordkeeping and filing
- Credit card reconciliation
- Organizational Skills
- Petty cash management
- Customer service
- Data entry skill
- Purchasing and Inventory Control
- Supervising employees
- Maintain records
- Solid understanding of bookkeeping and accounting principles
- Payment processing
- Account reconciliation
- Entry verification
- Accounts payable auditing
- Data inputting
- Expense tracking
- Invoice processing
- Bank reconciliations
- Statement review
- Vendor relationship management
Statement reconciliation
Data entry
Payroll processing
Purchase order management
Month-end closing
Accounts payable
Accounts receivable
Data entry and 10-key
Proactive and Self-motivated
Bill payment and recordkeeping
Purchase orders
Expense reports
Customer relations
Vendor relationships
Bank reconciliation
Time management
Inventory management
Bank statement reconciliation
Attention to detail
Handling confidential materials
Financial software
Cash management
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