Melissa Schulz
Atascosa
Summary
Detail-oriented Contract Specialist with expertise in contract execution and compliance monitoring. Proven ability to analyze performance data and enhance processes for improved contract outcomes.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Contract Specialist IV
Health and Human Services Commission
Remote
08.2024 - Current
- Executed contracts, renewals, and amendments with required approvals.
- Coordinated complex grants and contracts, ensuring compliance with relevant terms and policies.
- Monitored contract performance by analyzing billings, fiscal data, and eligibility determinations.
- Tracked legal and regulatory requirements related to PEI contracting.
- Administered billing processes, and monitored eligibility to enhance contract performance using electronic accounting systems.
- Evaluated expenditure data to optimize fund usage and prevent lapses.
- Identified training needs and conducted sessions for grantees and contractors.
- Provided thorough monitoring for contracts associated with DOJ settlement agreement with Texas.
Training and Development Specialist III
Health and Human Services Commission
San Antonio
11.2023 - 08.2024
- Delivered hands-on and Microsoft Teams training for new and existing employees, while fostering an engaging learning environment that promotes employee participation and competency.
- Acted as a Supply Services subject matter expert to ensure timely updates of training guides on SharePoint for workforce development.
- Developed new training materials, addressing local customization and enhancing content clarity.
- Assisted in direct ordering processes with GPO vendors, creating product specifications, and resolving contract-related issues.
- Prepared, edited, and analyzed various training materials, reports, and departmental correspondence.
- Compiled and analyzed data related to inventory control, receiving, and purchasing processes.
- Entered data into multiple departmental systems, addressing product availability, quality, and billing discrepancies.
Accounting Technician 1
Health and Human Services Commission
San Antonio
11.2022 - 11.2023
- Developed computerized ledgers and spreadsheets for data entry and financial report retrieval.
- Entered and retrieved data for ledgers, spreadsheets, and Computrition system.
- Analyzed data to assess financial status, budget allocations, and trends for F-1 report completion.
- Performed data entry into automated accounting systems including CAPPS Financial and Mims.
- Maintained expenditure allocations from subsistence accounts and Food Service supply accounts.
- Created and updated ledgers for food and supply procurement activities.
Generated grocery, supplement, produce, and supply requisitions through CAPPS Financial. - Facilitated contract management processes related to Food Service Department, including renewals and terminations.
Administrative Assistant IV
San Antonio State Supported Living Center
San Antonio
02.2021 - 11.2022
- Established, controlled, and preserved facility contracts critical for ensuring seamless day-to-day operations and emergency responses.
- Performed complex administrative and technical payroll tasks, ensuring compliance with all policies.
- Conducted audits and monitored facility financial requirements for accuracy and accountability.
- Served as backup for Fiscal Support Services to maintain uninterrupted cashiering, procurement, and accounting functions.
- Managed duties related to facility telecommunications, mailroom operations, equipment purchases, and contract reporting.
- Supported all departments under the Director and Assistant Director of Administration through various administrative tasks.
- Supervised staff as needed, including hiring processes and performance evaluations.
- Coordinated grievance hearings by processing statements and scheduling necessary arrangements.
Administrative Assistant
Department of Family Protective Services
San Antonio
08.2018 - 02.2021
- General administrative duties include filing, maintaining legal documents, fielding phone calls, and assisting office personnel with basic technical issues.
- Send and receive faxes, process court orders for department-wide access, e-file affidavits to court, and handle time-sensitive tasks to avoid sanctions.
- Scheduled clients for recovery support services, as required by judicial orders.
- Entered and maintained requisitions for unit purchases and contract funding purchase orders.
- Entered CAFM work orders to maintain building integrity.
- I offered a general sense of good morals to all my co-workers.
Skills
- Contract administration
- Training development
- Effective communication
- Problem solving
- Data analysis
- Team collaboration
- Compliance monitoring
- Billing administration
- Attention to detail
- Vendor negotiations
- Time management
- Administrative support
- Problem-solving abilities
- Verbal and written communication
- Microsoft Office
- Adobe Acrobat Pro
- CAPPS financial
- DFPS Impact
- Advanced Computer literacy
Certification
Certified Texas Contract Manager (CTCM)
Timeline
Contract Specialist IV
Health and Human Services Commission
08.2024 - Current
Training and Development Specialist III
Health and Human Services Commission
11.2023 - 08.2024
Accounting Technician 1
Health and Human Services Commission
11.2022 - 11.2023
Administrative Assistant IV
San Antonio State Supported Living Center
02.2021 - 11.2022
Administrative Assistant
Department of Family Protective Services
08.2018 - 02.2021