Summary
Overview
Work History
Education
Skills
Certification
References
Timeline
Generic

Melissa Staton

Huffman,TX

Summary

20 + years of experience in accounting and logistic. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

11
11
years of professional experience
1
1
Certification

Work History

VIP Logistics Coordinator

COSCO shipping lines
Houston, TX
02.2023 - Current
  • Coordinated daily transportation activities including scheduling, routing, tracking and documentation.
  • Managed paperwork and necessary information required for client shipments.
  • Responded quickly to customer inquiries about order status or changes in schedules.
  • Developed and maintained relationships with vendors, carriers and customers to ensure efficient shipping of goods.
  • Resolved any issues or discrepancies related to product delivery or receipt in a timely manner.
  • Dispatched information to service providers to schedule freight movement.
  • Collaborated with internal teams to coordinate shipments between multiple locations.
  • Relayed information between drivers and recipients regarding ETA and potential delays.
  • Created reports on freight costs, delivery timelines, invoices and other related information.
  • Analyzed data to identify cost savings opportunities in the logistics process.
  • Monitored changes in global trade laws and regulations as well as industry trends.
  • Handled freight forwarding services including booking cargo space on vessels or aircrafts.
  • Assisted customers in obtaining necessary documentation for international shipments.
  • Developed action plans with driving personnel to reduce service failure.

Accounts Payable Manager

Cross Country Pipeline and Supply
Houston, TX
08.2020 - 12.2021
  • Reconciled monthly statements from vendors and suppliers.
  • Coordinated the resolution of customer disputes relating to past due invoices or charges.
  • Monitored daily accounts payable activities and ensured compliance with established internal control procedures.
  • Researched discrepancies between invoice amounts, purchase orders, receiving reports.
  • Prepared weekly check runs for approval by management or executive staff members.
  • Ensured all payments were made in accordance with contract terms and conditions.
  • Managed credit card programs including issuing cards and reconciling monthly statements.
  • Worked cross-functionally with various teams and departments to improve operations.
  • Created detailed reports on aging payables, vendor payments, cash disbursements.
  • Followed company's strict rules and procedures to maintain data integrity and confidentiality.
  • Provided guidance to team members regarding complex billing issues or payment inquiries.
  • Conducted periodic audits of accounts payable transactions to ensure compliance with accounting policies and procedures.
  • Collaborated with other departments such as procurement, treasury, and accounting.
  • Assisted external auditors during year-end audit process by providing required documentation.
  • Redistributed responsibilities to improve workflow by focusing on individual strengths.
  • Enhanced profitability by leveraging valuable vendor relationships to negotiate favorable pricing terms.
  • Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
  • Prepared and processed invoices, payments and bank deposits.

Transporation Account Manager

Country Fresh
Spring, TX
02.2019 - 08.2020
  • Account Manager for Wal-Mart / H-E-B / Brookshire Brothers
  • Managed multiple accounts simultaneously while meeting deadlines.
  • Resolved customer complaints in a timely manner.
  • Built and maintained productive relationships with customers and internal partners.
  • Acted as main point of contact in matters relating to client concerns and needs.
  • Provided training and guidance to new Account Managers.
  • Negotiated contracts with clients to maximize profitability.
  • Oversaw loading and unloading activities at warehouses and distribution centers.
  • Collaborated with warehouse and other entities to coordinate physical movement of products between internal sites.
  • Analyzed data to identify cost savings opportunities in the logistics process.
  • Kept customers informed of service trucks' whereabouts and expected time of service.
  • Prepared shipping documents such as bills of lading, invoices, packing slips.
  • Tracked real-time location of vehicles using GPS technology.
  • Ensured accuracy of data entry into dispatch system including load details, rates, carrier information.
  • Resolved billing disputes with carriers regarding payment for services rendered.
  • Investigated discrepancies between actual freight costs versus budgeted amounts.
  • Dispatched drivers to meet daily delivery needs for company customers.
  • Worked with routing specialists, route managers and service department to optimize routes.
  • Mentored junior team members and managed employee relationships.
  • Oversaw communications within assigned territories.

Lead Accounts Payable Specialist

Blue & Associates
Austin, TX
09.2017 - 01.2019
  • Managed accounts payable, accounts receivable, bank reconciliations and payroll function.
  • Coded invoices and other records to maintain organized and accurate records.
  • Collaborated with other departments on various projects or initiatives that require cross-functional teams.
  • Performed monthly, quarterly and annual closing activities for assigned areas.
  • Tracked income and expenses for business using accounting software.
  • Reconciled bank statements for multiple accounts on a monthly basis.
  • Assisted with the preparation of internal audits by providing requested documentation.
  • Generated weekly and monthly expense reports for senior management review.
  • Utilized software programs such as Quickbooks to enter data into the general ledger.
  • Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
  • Sorted documents, matching supporting invoices to procurement documents and verifying invoices for payment.
  • Posted financial data in Excel spreadsheets and managed inventory.
  • Liaised with auditors to complete annual audits and maintain compliance with local, state and federal requirements.
  • Gathered banking transactions via statements, recorded activity in Excel format and reconciled balances.

Logistics /Pricing Specialist

Bertling Logistics, Inc
Humble, TX
02.2013 - 06.2017
  • Coordinated and monitored the transportation of goods between warehouses, customers, vendors, and other locations.
  • Monitored and organized logistics documents, bills of lading, delivery receipts, packing lists and load tags.
  • Coordinated import and export operations, adhering to tight schedules and deadlines.
  • Assisted customers in obtaining necessary documentation for international shipments.
  • Communicated regularly with clients regarding status updates on their shipments.
  • Communicated with global offices by telephone and email to facilitate smooth shipments.
  • Answered customer invoice questions and resolved issues discovered during invoicing and collection process.
  • Reviewed customer files to make sure all documentation was complete and accurate.
  • Maintained up-to-date records of all pricing changes within the organization's system.
  • Monitored competitor prices and adjusted accordingly to remain competitive.
  • Reviewed customer contracts and identified pricing discrepancies.
  • Negotiated with vendors to obtain most cost-effective pricing for shipping.
  • Provided support for other departments by responding promptly to inquiries related to shipment pricing.
  • Adjusted pricing structures to maximize profitability while maintaining customer satisfaction.

Education

High school diploma -

Robert E Lee High School
Baytown, TX
05-1997

Skills

  • Customer Service
  • Purchase Orders
  • Logistics Analysis
  • Route Optimization
  • Client Relations
  • Punctual and Dependable
  • Scheduling Coordination
  • Shipping Procedures
  • Global Logistics
  • 3PL and LTL Knowledge
  • Shipment Coordination
  • Microsoft Excel
  • Invoicing and Shipping Documentation
  • OSHA Compliance
  • Cash Management
  • Accounts Payable
  • Invoice Processing
  • Accounts Receivable
  • Bank Reconciliation
  • Journal Entries
  • Purchase Order Management
  • Auditing Procedures
  • Payroll Processing
  • Financial Statement Preparation
  • Cash Flow Management
  • Expense Tracking
  • General Ledger Management
  • Client Relationship Management
  • Skilled in Sage / Quickbooks / Oracle / Iris4 / TMS systems / Cloud Accounting/ NetSuites / ERP software
  • Administrative Staff Supervision
  • General Ledger Maintenance
  • Client Billing
  • Records Management
  • File Systems Management
  • Account Reconciliations Proficiency
  • Manual and Automated Accounting Systems
  • Payment Processing
  • Bank Account Reconciliations
  • Regulatory Compliance
  • Collections Management
  • Sales Support
  • Typing and 10-Key Entry
  • Time Management

Certification

  • Certified Notary Public
  • Hazmat Endorsement

References

References available upon request.

Timeline

VIP Logistics Coordinator

COSCO shipping lines
02.2023 - Current

Accounts Payable Manager

Cross Country Pipeline and Supply
08.2020 - 12.2021

Transporation Account Manager

Country Fresh
02.2019 - 08.2020

Lead Accounts Payable Specialist

Blue & Associates
09.2017 - 01.2019

Logistics /Pricing Specialist

Bertling Logistics, Inc
02.2013 - 06.2017

High school diploma -

Robert E Lee High School

Similar Profiles

CREATE PROFILE
Melissa Staton