Melissa Thicklin
Montgomery,Alabama
Summary
Space Delta 13 (DEL 13) delivers institutional developmental education, develops U.S. Space Force (USSF) officer accessions and executes advanced education programs in order to prepare USSF forces and designated joint and allied partners to prevail in all-domain environment. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
5
5
years of professional experience
Work History
Commander Executive/Chief of Protocol
United States Space Force Space Delta 13
10.2021 - 03.2023
- Program Manager (PM) supports daily operations through various management activities, including coordinating with Space Training and Readiness Command (STARCOM) and Air University (AU) and other organizations for materials and project support
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the commander's behalf
- Our PM provide a full range of academic event support, both on-site and off-site, to ensure a seamless flow of activities for academic-related events
- PM provide administration support that involves preparing communications and correspondences, responding to organizational requests and other staff actions, and performing records management activities
- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- PM/Chief of Protocol will provide protocol services on and off site when necessary for Delta 13
- Planning begins for a visit from the moment it is anticipated or discussed
- Chief of Protocol will provide duties such as itineraries for DV’s, adding DV’s to calendars, arrange office calls, speaking engagements, arrange dinner plans, lodging, promotion ceremonies, retirement ceremonies, plan office events, and leadership conferences
- PM staff conduct research, prepare, present, and participate in meetings, reviews, briefings, and teleconferences/Video Teleconferences (VTC) in support of this effort
- PM augment Space Delta 13 capability to document and record mission-related activities via photographic and video media for the creation, production, and dissemination of relevant messaging
- PM coordinate media outreach activities and media engagement
- This extends to the submission of articles for publication and the compilation of continuity books., and any additional miscellaneous media support as needed
- PM provide expertise in Advice and Administrative Services (A&AS) and assistance on space education, codes of conduct, customs of the Air/Space Force, and other services
- PM maintains oversight of events, coordinates schedules, and organizes calendars in support of projects, including Leadership travel and attendance at conferences and meetings
- PM/Chief of Protocol will provide protocol services on and off site when necessary for Delta
- Our PM provides Outreach and Public Affairs coordination with STARCOM/Public Affairs, AU/Public Affairs, other DoD agencies, and commercial news sources.
Project Coordinator & Protocol/Outreach Specialist
Air Force Culture and Language Center
11.2017 - 10.2021
- Responsibilities include provide Executive Assistant support to the Director and Deputy Director by completing administrative and secretarial tasks, generated project management documents and related work as required
- Responsible in ensuring the diverse delivery models are delivered to the highest standard and complies with project funding.
- Collaborated with staff members and involve routine monitoring, organizing and participating in stakeholder meetings and ensuring that project deadlines are met in a timely manner
- Responsible for ensuring financial controls are in place and financial returns from providers are submitted in time along with monitoring delivery and engagement
- Execute project management administrative tasks
- Outreach support with photography/social media
- Maintained AFCLC Recall Roster and Building Phone List
- Maintained the organization Accountability Tracker
- Maintained AFCLC Record for the organization
- Managed all AFCLC Reappointment Packages and Promotion Packages within the TMT system
- Provided direct support for Director and Deputy Director on administrative tasks and scheduling as needed
- Anticipated Director’s concerns or challenges and independently suggests resolution
- Screened telephone calls and office visits to the CEO, making appointments as necessary or passing on to other appropriate staff for handling
- Registered Director for conferences and speaking engagements, make travel arrangements
- Answered public inquiries in person, by phone, and by email, and route inquiries as necessary to appropriate AFCLC staff
- Established and maintain complex filing systems and prepare correspondence and reports from various sources of information
- Researched, compiled, and organized information and official records for use by Director, staff, and the public
- Performed routine tasks including duplicating, photocopying, and assembling bulk mailing
- Retained and recall information to respond to inquiries and effectively search files and retrieve data as required
- Managed contract and negotiations with vendors and service providers
- Drafted and revised procedures and standards to guide the operations of the office.
Education
Bachelor of Science - Public Administration
Auburn University Montgomery
Montgomery05.2026
No Degree -
Maxwell AFB
Montgomery01.2022
Bachelor of Arts - Legal Studies
South University
Montgomery, AL06.2015
Associate of Applied Science - Paralegal Studies
South University
Montgomery, AL06.1998
Skills
- Commander's Activities
- Policy and Procedure Adherence
- Records Maintenance
- Expense Report Preparation
- Training and Development
- Operational Procedures
- Operational Standards
- Quality Improvement Activities
- Safety Protocols
- Personnel Management
- Continuous Improvements
- Problem Resolution
- Staff Scheduling
- Corrective Action Plans
Timeline
Commander Executive/Chief of Protocol
United States Space Force Space Delta 13
10.2021 - 03.2023
Project Coordinator & Protocol/Outreach Specialist
Air Force Culture and Language Center
11.2017 - 10.2021
Bachelor of Science - Public Administration
Auburn University Montgomery
No Degree -
Maxwell AFB
Bachelor of Arts - Legal Studies
South University
Associate of Applied Science - Paralegal Studies
South University
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