Melissa Walker
Millsap,TX
Summary
Dedicated administrative assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Primoris T&D Services
03.2021 - 10.2021
- Tracked and submitted employee timesheets to accounting department for payroll processing
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports
- Developed administrative processes to achieve organizational objectives and improve office efficiency
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current
- Organized and maintained filing and document management systems by coordinating, archiving and purging files
- Liaised with senior and executive administrative assistants to handle requests and queries from senior managers
- Monitored attendance records by taking note of staff vacation time, sick days and personal days
- Directed customer communication to appropriate department personnel
- Arranged travel and hotel accommodations for international and domestic business meetings and trips
- Generated Locates for Jobs
- Prepared spreadsheets Excel
- Setup yard locations
- Handle credit card and fuel summaries
- Requisitions and Accounts Receivable
- Going above and beyond to make sure crews are running efficiently
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Facilitated in keeping equipment files (equipment checklists, maintenance records, equipment transfers, and cdl logs) up to date.
- Collaborated with upper management for rental of equipment as needed per job.
Administrative Assistant
Hargrave Power
02.2015 - 04.2020
- Arranged travel and hotel accommodations for international and domestic business meetings and trips
- Directed customer communication to appropriate department personnel
- Tracked and submitted employee timesheets to accounting department for payroll processing
- Monitored attendance records by taking note of staff vacation time, sick days and personal days
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs
- Liaised with senior and executive administrative assistants to handle requests and queries from senior managers
- Developed administrative processes to achieve organizational objectives and improve office efficiency
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current
- Prepared packages for shipment by generating packing slips and setting up courier deliveries
- Organized and maintained filing and document management systems by coordinating, archiving and purging files
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports
- Generated locates
- Prepared spreadsheets and requisitions Excel
- Setup yard locations
- Parts runner
- Accounts Receivables
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Facilitated in keeping equipment files up to date (equipment checklists, equipment transfers, cdl logs, DVIR's, equipment maintenance.
- Collaborated with upper management on rental of equipment as needed per job.
Field Administrative Assistant
Chapman Construction
09.2012 - 02.2015
- Worked closely with customers on administrative and technical matters to keep senior professionals free for advanced problems
- Completed and submitted paperwork for appointments and updated account records
- Input data into system using Excel, adhering to all procedures to keep information private
- Proofed documents to keep all correspondence free of grammar errors
- Organized training materials and user manuals to promote onboarding sessions
- Developed organizational filing systems for confidential customer records and reports
- Assisted on special projects
- Responded promptly to company questions via email, reducing phone inquiries
- Implemented office efficiency improvements to streamline task delegation
- Reviewed information to give customers correct details regarding all types of issues
- Facilitated communication through effective management of incoming correspondences, including phone calls, emails and letters
- Managed travel arrangements, agendas and accommodations coordination for senior personnel
- Tracked usage of field supplies and placed orders to maintain inventory levels
- Prepared reports compiled from data and disseminated to appropriate personnel
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy
- Supervised invoice creation and submission to enable prompt and efficient customer billing
- Documented office procedures and processes into safety manuals for use by all administrative personnel
- Identified different issues before they escalated and implemented proper direction for effective resolution
- Monitored office supply use and stock levels, placing replenishment orders as needed
- Maintained office database to deliver access to and easy navigation of important organizational documents
- Sorted and distributed incoming mail, dispersing to appropriate departments and personnel
- Generated locates
- Collected, entered, and processed all payroll
- Collected and entered all equipment information for oil changes, registrations, inspections, ect
- Kept office in a clean and orderly manner
- Assisted all general foremen and superintendents.
- Worked long days outside despite adverse weather, completing projects with caution and attention to meticulous data collection.
- Facilitated knowledge sharing among team members via regular updates on progress or challenges encountered during fieldwork activities.
- Maintained a safe working environment by adhering to safety protocols and guidelines while conducting fieldwork.
- Ensured timely completion of projects by managing schedules, resources, and deadlines for multiple concurrent tasks.
- Maximized effectiveness of GPS devices for precise location tracking in order to accurately record spatial information related to study objectives.
- Optimized data collection processes by utilizing appropriate tools, equipment, and technology in the field.
- Streamlined workflow by maintaining detailed records of field activities, including sample locations, dates, times, and conditions.
- Enhanced team efficiency by effectively communicating with colleagues and providing necessary support during field assignments.
- Strengthened team morale and motivation through a proactive attitude, collaborative problem-solving approach, and active participation in all aspects of fieldwork.
- Ensured compliance with relevant regulatory standards by following established procedures for handling hazardous materials or protected species properly.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Purchased and maintained office supplies.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Supported staff on special assignments and ad hoc projects.
- Edited documents to keep company materials free of grammar errors.
- Input data into spreadsheets and databases.
- Processed incoming and outgoing mail and packages according to established procedures.
- Informed and supported business leaders through consistent communication and administrative support duties.
- Assisted with onboarding of new employees.
- Coordinated and scheduled meetings and appointments.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Facilitated in keeping equipment files up to date (equipment checklists, DVIR's, CDL logs, equipment transfers, equipment maintenance.
- Collaborated with upper management on the rental of equipment as needed per job.
Education
Some College (No Degree) - Nursing-No Degree
Oklahoma City Community College
Oklahoma City, OKSome College (No Degree) - Computer Networking And Telecommunications-No Degr
Weatherford College
Weatherford, TXSkills
- Multitasking and Time Management
- Office Equipment Operation
- Document and File Management
- Supply Inventory Control
- Strong Organizational Skills
- Task Prioritization
- Judgment and Decision Making
- Professional and Courteous
- Appointment Coordination
- Ease with Computers and Technology
- Confidentiality and Data Protection
- Project Schedule Coordination
- Event Planning
- Cloud-Based File Management
- Spreadsheet Tracking
- Calendar Management
- Account Investigation
- Fast Learner
- Invoice Processing
- Order Placement
- Administrative Procedures
- Mail Routing and Distribution
- Payment Distribution
- Organizing and Categorizing Data
- Document Sorting
- Microsoft Office
- Reception Duties
- Highly Efficient and Productive
- Travel Coordination
- Accounting and Bookkeeping
- Cleaning and Sanitizing
- Database Maintenance
- Payroll Administration
- Data Entry
- Clear Communication
Timeline
Administrative Assistant
Primoris T&D Services
03.2021 - 10.2021
Administrative Assistant
Hargrave Power
02.2015 - 04.2020
Field Administrative Assistant
Chapman Construction
09.2012 - 02.2015
Some College (No Degree) - Nursing-No Degree
Oklahoma City Community College
Some College (No Degree) - Computer Networking And Telecommunications-No Degr
Weatherford College