MELODY KAPASURA
Administrator
Glenlorne
Summary
With over five years of experience in various full-time, part-time, and internship positions, I have mastered skills in Business Management, with a particular emphasis on Administrative Roles, Executive Assistant, Bookkeeping, Finance, and Fundraising. As a highly organized individual, I excel in planning and forecasting event budgets and cash flows. My extensive experience has also equipped me with excellent administrative and management skills, allowing me to seamlessly adapt to different work environments. Additionally, I possess a strong proficiency in inventory management and am well versed in communication and accounting software such as DEAR Systems, QuickBooks, Zoho, Slite, and Google Suites.
Overview
4
4
Languages
8
8
years of professional experience
Work History
Administrator
Patrick Mavros Studio
11.2021 - Current
- Manage stock, cash flow and invoicing to maintain updated financial records daily using QuickBooks & Excel.
- Update customer data base, while encouraging positive customer relationship management through goggle review responses.
- Implemented process improvements that enhanced productivity across studio departments.
- Managed daily administrative operations to ensure efficient workflow and resource allocation.
- Developed and maintained comprehensive filing systems for easy access to important documents.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Perform day to day tasks in answering phone calls, updating stock levels, messaging clients, purchasing orders for the office while updating the cash flow system and emails to the accounting office.
- Update spreadsheets using Google Sheets and Excel and analyze stock variances to give a comprehensive report.
- Responsible for placing customer orders, delivery, meeting deadlines and packaging of exports.
Part Time Personal Assistant
Patrick Mavros Studio
03.2025 - 09.2025
- Responsible for managing over 100+ emails, phone calls and messages for the director.
- Managed calendar, travels and highly confidential stakeholder information for 2 directors while multi-tasking my day-to-day administrative roles.
- Maintained 100% confidentiality while performing filing and diary management for directors.
Finance & Sales Assistant
Patrick Mavros
05.2018 - 10.2021
- Integrated DEAR & QuickBooks software system solutions that eliminated unnecessary costs & inventory discrepancies.
- Delivered improvements to Google Suites Interface which reengineered business operations, increased productivity, efficiency, and communication in the organization.
- Conducted research for the organization on employee performance to be able to create a software or tool that support employees' day to day operations in improving their performance.
- Created a budget for an expansion project which forecasted earnings and losses for 3 years using qualitative and quantitative analysis and financial modelling, enabling the company to manage and control cash flow.
- Performed day to day tasks in managing petty cash, synchronizing the bank account, and updating accounts payable and receivables using QuickBooks.
Fundraising Intern
IDIN-SADC
07.2020 - 09.2020
- Designed and created a grant database using Microsoft Excel & Gantt Chart Assessment with 100+ income sources for the company to apply for revenue and successfully managed to receive funding from 10+ sources.
- Created a 5-year financial model showing projections of cash flow, profits, and losses, enabling the company to make effective decisions with budgeting and presented to an Executive Board of 7 members.
Software Analyst, Public Relations & Communications Lead
Rwazi
05.2020 - 09.2020
- Integrated Microsoft, Zoho & QuickBooks software system solutions that eliminated unnecessary costs & time-wasting; hence reengineered solutions that improved automation, macro conversion and functionality enhancement.
- Wrote 3 press releases weekly and coordinated with bloggers on curating marketing content to increase the company's visibility.
Consumer Banking Intern
Ecobank
06.2018 - 08.2018
- Collaborated with 4 managers to develop a marketing strategy aimed at acquiring 1 million users for the newly launched Ecobank mobile application by 2020.
- Supported daily operations with a team of 6 in the Loan Department, internet banking, and accounts registration services for over 200 customers.
- Assisted in processing customer transactions, ensuring accuracy and compliance with banking regulations.
- Developed knowledge of banking products and services, enhancing customer interactions and support.
- Organized and maintained confidential client files, ensuring efficient access and recordkeeping.
Education
Association of Chartered Certified Accountants (ACCA) -
05-2026
Business Management - undefined
Glasgow Caledonian University
Scotland02-2021
Skills
Financial Modelling
Data Analysis
Microsoft Office
Google Suites
Attention to detail
Office administration
Recordkeeping and file management
Data confidentiality
Office management
Additional Information
Marital Status
Married
DOB
10/02/1997
Interests
Environmental Conservation, Cultural Dynamics, Travel, Swimming
ACTIVITIES
- African Leadership Christian Fellowship, Finance Lead, Pamplemousses, Mauritius, 2018-06, 2018-08, Kept track of cash flow and approved budgets for 6 teams., Communicated updates on alternative cash resources and assisted in raising funds required for networking events for the campus church.
- Whispers of Love Fellowship, Finance Lead, Pamplemousses, Mauritius, 2020-10, 2020-10, Forecasted a budget, managed cash flow, approved funds for a Christian music event which had 300 attendees., Ensured that funds were allocated accordingly and managed handing out of donations from the money raised from the event.
Timeline
Part Time Personal Assistant
Patrick Mavros Studio
03.2025 - 09.2025
Administrator
Patrick Mavros Studio
11.2021 - Current
Fundraising Intern
IDIN-SADC
07.2020 - 09.2020
Software Analyst, Public Relations & Communications Lead
Rwazi
05.2020 - 09.2020
Consumer Banking Intern
Ecobank
06.2018 - 08.2018
Finance & Sales Assistant
Patrick Mavros
05.2018 - 10.2021
Business Management - undefined
Glasgow Caledonian University