Melony Baker

• Research refunds and post them into Stampli.
• Research return and voided checks then process them into Intact (saving as a PDF).
• Set up new vendors and W-9's into Costpoint.
• Mail any outgoing letters and packages (USPS or FedEx).
• Sort and delivery all incoming mail and packages.
• Answer multi phone lines.
• Screen and verify visitors coming into the office.
• Take inventory and order low office supplies.

Process accounts and incoming payments in compliance with financial policies and procedures

Preform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data

Prepare bills, invoices and bank deposits

Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted

Verify discrepancies by and resolve clients billing issues

Facilitate payment of invoices due by sending bill reminders and contacting clients

Generate financial statements and reports detailing accounts receivable status

Enter credit card charges, Set up new vendors, Take calls from vendors regarding payment status, prepare billings including time and materials, Send out AR past due notices, Prepare and make bank deposits, Collections – client phone calls / reporting to PM’s, Assist with monthly billing folder distribution process, Track billing folders with bar code/scan in Kwik check system, Distribute expense and payroll checks, Reconciliation vendor statements and Invoices, File all accounting documents, Set up billing and project folders and enter in system

Answer phones, open and distribute mail, build reports and mail out and help assist Managers.

Opening and sorting mail, Code and distribute control documents to proper departments, process incoming checks, answer multi-line phone, filing legal documents, advise staff members of guest arrivals, sorting incoming mail and logging deliveries and pickups, use of in-house computer, cash handling and customer service, Complete credit applications, report production, maintain copiers and printers.

Processed daily trades and reconciliation of cash and equity accounts. Micro-fiche retrieval, balance daily reports, assist two managers and fax daily trades.

Detail customer correspondence, review customer accounts for accuracy, Coordinate receipt of assets through brokers and clearing agents, Research dividends and interest using Security Masters and Frequency Codes, Research securities using Bloomberg, Reconcile Emerald Fund Account and Cusip research.

Request legal documents, Issue letters of instruction, Review incoming Trust Accounts for transfer, Assist administrators with questions on transfers and Prepare report for transfer and follow-ups.

Prepare Financial and SMAC Transactions, Cusip research using JJ Kenny, Bloomberg and Polaris, Verification of Account Numbers, Security Masters, Cusip Numbers and Account information, Interact with Brokers, Banks and Administrators for assurance of proper legal documentation.

New deposit set-up, Post assets to customers accounts, Filming, Recording, Mailing and receipting Assets.