Summary
Overview
Work History
Education
Skills
Additional Information - Professional Affiliations
Languages
References
Timeline
Generic

MERALIS CELETTI

Lauderhill,FL

Summary

Decisive Administrative Manager manages team members and handles business operations with sound judgment and reasoned thinking. Highly resourceful with proven history of tackling complex projects with superior results. Proficient in managing schedules, coordinating company events and producing financial reports.

Overview

24
24
years of professional experience

Work History

Paralegal

GFC Law, PLLC
Fort Lauderdale, FL
04.2021 - Current
  • Responsible for monthly billing
  • Calendaring client meetings, court order tasks and court hearings
  • Responsible for reviewing client financial documents, preparing client financial affidavit, drafting of motions, subpoenas, financial documents, witness lists and other documents
  • Assist attorney with trial preparations, organize and manage files, file documents and exhibits with the court.

Administrative Operations Manager for the Economic and Community Development Division

City of Lauderhill Finance Department
Lauderhill, FL
09.2021 - 12.2022
  • Prepared proposed departmental budget for upcoming fiscal year
  • Developed, implemented, and monitored programs for small business owners and other special programs
  • Evaluated department’s programs, surveyed governmental agency programs, and recommended changes necessary to ensure optimum program participation
  • Coordinated and met with contractors/vendors to coordinate activities, served as contract administrator
  • Assigned representative to assist the local Chamber of Commerce, Broward Collage, Broward SCORE, Grow with Google and CareerSource
  • Responsible for preparing presentations to audiences, community organizations, and groups
  • Maintained and updated a variety of files and records; prepared a variety of written documents including reports, letters, memorandums and other correspondence
  • Assisted with the CRA’s Community Infill Housing Development and selection of the housing lottery participants
  • Performed all tasks listed under Administrative Manager as well.
  • Developed and implemented strategies to improve operational efficiency.
  • Managed daily operations of the department, including budgeting, scheduling and personnel.
  • Coordinated with other departments in order to ensure successful completion of projects.
  • Provided guidance and support to staff members on administrative matters.
  • Conducted regular meetings with team members to discuss progress and any issues that may arise.
  • Established procedures for handling customer inquiries or complaints in a timely manner.
  • Developed systems for tracking expenses related to operations management.

Administrative Manager for the Economic and Community Development Division

City of Lauderhill Finance Department
Lauderhill, FL
04.2019 - 09.2021
  • Responsible for the daily functions of Economic Development and the Community Redevelopment Agency (CRA)
  • Supervisory functions such as training, assigning work, reviewing work, and evaluating performance
  • Planning and executing city events, maintained budget for the city events, and developed the vendor contract specifications
  • Assisted with departmental budget preparation, monitored, and controlled departmental expenditures, and prepared financial reports
  • Responsible for the city’s Business Concierge program, served as liaison between the business owners/contractors and the city’s various departments
  • Maintained budget for grant programs utilizing CDBG funds, oversight of Commercial Facade Program
  • Permitting Action Team representative for the city with the Greater Fort Lauderdale Alliance
  • Prepared agenda items for consideration by City Manager and Commission
  • Department representative for the Development Review Committee (DRC)
  • Prepared monthly, quarterly, and yearly reports for the City Manager.
  • Streamlined office processes and procedures to boost profits and productivity and facilitate continuous improvements.
  • Created and revised systems and procedures by analyzing operating practices, recordkeeping systems and forms control.
  • Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.
  • Trained employees on best practices and protocols while managing teams to maintain optimal productivity.

Finance Manager for the Customer Service Division

City of Lauderhill Finance Department
Lauderhill, FL
01.2017 - 04.2019
  • Customer Service Supervisor for Utilities, Business Licensing and Permitting
  • Maintained all banking relationships
  • Assisted in the arrangement of debt financing
  • Prepared documentation required for the transfer of utility information to the financial records of the City, audit trail documents and year-end reports
  • Assisted with the yearly audit requirements
  • Responsible for preparing daily journal entries for the city’s budget, daily reconciliation of all funds, budget adjustments, maintained departmental budget, and researched issues
  • Prepared the bi-weekly payroll for the Finance Department staff
  • Gathered information for state financial reports and supporting schedules, provided the information to director for the department
  • Performed all tasks listed under Utility Billing Supervisor as well.
  • Provided guidance on accounting issues related to new business initiatives.
  • Created monthly performance metrics that tracked key performance indicators.
  • Collaborated with external auditors during annual audits to ensure accuracy of financial statements.

Utility Billing Supervisor for the Customer Service Division

City of Lauderhill Finance Department
Lauderhill, FL
09.2015 - 01.2017
  • Supervised the billing and collection of over 12,000 water and sewer utility accounts
  • Performed routine duties of uploading and downloading meter readings, consumption verification
  • Supervised and trained customer service staff
  • Assisted with customer inquiries regarding new accounts, high bill disputes and general information
  • Prepared documentation required for the transfer of utility information to the financial records of the City, audit trail documents and year-end reports
  • Responsible for miscellaneous billing, posting of journal entries, prepared budget documents for Commission meetings, prepared yearly increase documentation for utility and sewer rates, and miscellaneous billing, responsible for calculating and billing for impact fees.

Fire Rescue Office Supervisor

City of Lauderhill Fire Department
Lauderhill, FL
12.2006 - 09.2015
  • Supervisory functions such as training, assigning work, reviewing work, and evaluating performance, assistant to the Fire Chief, assisted with departmental budget preparation, monitored, and controlled expenditures, Prepared financial reports, department accounts payable, oversight of purchasing functions, maintained personnel records, created status changes for promotional and yearly raises, ensuring compliance with all applicable policies and procedures

Administrative Clerk- Full Time

City of Lauderhill Fire Department
Lauderhill, FL
12.2002 - 12.2006
  • Responsible for all EMS Reports and EMS Billing, Fire Rescue Customer Service, Fire Prevention Inspection Reports data entry and Billing, maintained and updated a variety of files and records

Accounting Clerk- Full Time

City of Lauderhill Finance Department
Lauderhill, FL
12.2001 - 12.2002
  • Responsible for processing bi-weekly payroll, assisted with Account Payables, maintained and updated a variety of files and records, routine office functions such as filing, faxing, running errands and copying

Accounting Clerk-Part Time

City of Lauderhill Finance Department
Lauderhill, FL
10.1999 - 12.2001
  • Utility Billing Customer Service, maintained and updated a variety of files and records, routine office functions such as filing, faxing, running errands and copying

Education

Community Association Manager (CAM) Pre-Licensing course -

Gold Coast Schools
12.2023

Paralegal Certification -

Florida International University
12.2021

Bachelor of Science - Organizational Leadership

St. Thomas University
12.2016

Skills

  • Understands confidentiality
  • Attorney Support
  • Records Management
  • Office Administration
  • Calendar Management
  • File Organization
  • Case Management
  • File and Records Management
  • Subpoena coordination
  • Client Communication
  • Administrative Support
  • Document control support
  • Document Preparation

Additional Information - Professional Affiliations

  • Lauderhill Fire Rescue Pension Plan, Trustee and Secretary
  • Certified Public Pension Trustee
  • Permit Concierge for the City of Lauderhill with Broward County Greater Fort Lauderdale Alliance

Languages

Spanish
Professional

References

References available upon request.

Timeline

Administrative Operations Manager for the Economic and Community Development Division

City of Lauderhill Finance Department
09.2021 - 12.2022

Paralegal

GFC Law, PLLC
04.2021 - Current

Administrative Manager for the Economic and Community Development Division

City of Lauderhill Finance Department
04.2019 - 09.2021

Finance Manager for the Customer Service Division

City of Lauderhill Finance Department
01.2017 - 04.2019

Utility Billing Supervisor for the Customer Service Division

City of Lauderhill Finance Department
09.2015 - 01.2017

Fire Rescue Office Supervisor

City of Lauderhill Fire Department
12.2006 - 09.2015

Administrative Clerk- Full Time

City of Lauderhill Fire Department
12.2002 - 12.2006

Accounting Clerk- Full Time

City of Lauderhill Finance Department
12.2001 - 12.2002

Accounting Clerk-Part Time

City of Lauderhill Finance Department
10.1999 - 12.2001

Community Association Manager (CAM) Pre-Licensing course -

Gold Coast Schools

Paralegal Certification -

Florida International University

Bachelor of Science - Organizational Leadership

St. Thomas University

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MERALIS CELETTI