Mercedes A. Jaimes
Austin,USA
Summary
Organized Senior Administrative Associate recognized for high productivity and efficient task completion. Possess specialized skills in advanced Microsoft Office Suite, database management, and event coordination. Excel in time management, verbal and written communication, problem-solving which are crucial for excelling in administrative roles. Strive to streamline office operations and support team objectives.
Overview
9
9
years of professional experience
Work History
Senior Administrative Associate
The University of Texas at Austin- College of Natural Sciences Mathematics Department
10.2023 - Current
- Event coordination: Coordinate all aspects of large-scale events including departmental seminars and conferences, etc
- Including, scheduling hotels and/or flights for speakers, room reservations and catering
- Business contracts: coordinate, review and upload agreements into Contracts Plus+ for approval
- Facilities Management: Submit surplus and regular maintenance request
- Manage the department's space calendar. Provide keys and allocate space.
- Inventory: Purchasing equipment and software, work in coordination with IT team.
- Manage annual inventory submission by scanning, compiling data, and surplus old equipment
- Office Support: Oversee the administrative suite reception area and copy room, receive and distribute mail and packages, process department shipping orders with eShipGlobal
- Recruit, train and manage work-study student(s) for reception duties, as needed
- Assist with departmental projects and events
- Process general office and instructional orders in UT Market and Amazon.
- Serve as a backup for voucher processing that include VE5, VP5, VP1 and VP2
- Course Assistance: assist faculty with proctoring exams
Administrative Associate/Administrative Assistant
The University of Texas at Austin- UT Child Development Center
11.2021 - 10.2023
- Greets families and visitors and assists with requests and inquiries both in person and on the phone
- Oversees tuition accounts including writing and return of tuition receipts and copies of tuition checks
- Implements and communicates daily staff schedule; including completion of weekly timesheets
- Dispenses medication when needed and contact parents when a medication update is necessary
- Prepares and coordinates deposits while maintaining deposit log
- Creates and distributes sign-in sheets
- Creates snack menu in compliance with licensing regulations; distribute and import to HiMama
- Maintains Proximity Card Access list and assigns access
- Maintains inventory of office supplies, including general supplies needed at the center
- Maintains Child File Compliance, which includes enrollment records, immunizations, and tuition payments
- Completes playground inspections in compliance with licensing including staying informed of toy and equipment recalls; oversees the purchasing of equipment and supplies and see through delivery
- Approves accounts payable; processes and maintains records of bills, Procards, deposits, and OOEFs
- Reports necessary information to director and assistant director
- Works with all staff to uphold center neighborhood values
- Administrative duties; filing, miscellaneous paperwork, form, flyers, and processes VIP donations
Director
Stepping Stone School
01.2020 - 11.2021
- Directed all daily functions of the center (staff, enrollment, scheduling).
- Maintained center paperwork (family files and proof of meeting government regulations).
- Supervised, supported, monitored, evaluated all staff
- Handled paperwork functions in the center (roll call sheets, staff files, memos)
- Worked with teaching staff to establish, evaluate, and revise curriculum
Assistant Director
Stepping Stone School
04.2019 - 01.2020
- Collected tuition, enrolled children, maintained a set budget and kept receipts and financial records
- Handled inquiries and center tours according to policy; converted inquires to tours to enrollments
- Performed classroom observations and provided teaching staff and caregivers with meaningful feedback
Lead Infant Teacher
Tarrytown United Methodist Church Children’s Day Out Program
08.2018 - 04.2019
- Plan infant and toddler educational and play activities on a weekly basis
- Monitor room arrangements and schedules as required
- Promote infant toddler security and attachment through immediate and caring response
- Promote physical, intellectual and social growth of infants and toddlers through implemented activities
- Support development and education for optimal and consistent results
- Provide appropriate safety and hygiene for all developmental and learning activities
- Care for infants and toddlers in compliance with all applicable regulations
- Report all required information regarding infant toddler safety and care
Infant Teacher
Del Valle Child Development Center
08.2015 - 08.2018
- Planned infant and toddler educational and play activities on a daily basis
- Monitored room arrangements and schedules as required
- Promoted infant toddler security and attachment through immediate and caring response
- Promoted physical, intellectual and social growth of infants and toddlers through implemented activities
- Supported development and education for optimal and consistent results
- Crafted individual program delivery plans per preset curriculum goals
- Updated program delivery plans to include new educational and developmental opportunities
- Provided appropriate safety and hygiene for all developmental and learning activities
- Cared for infants and toddlers in compliance with all applicable regulations
- Reported all required information regarding infant toddler safety and care
- Completed and submitted all required documentation accurately and on schedule
Education
Associate of Applied Science - Early Childhood Education
Austin Community College
Austin, TX12.2017
Skills
- Multitasking Abilities
- Effective problem solving
- Conference planning
- Travel administration
- Records retention
- Sensitive material handling
Software
- DEFINE
- DocuSign
- Adboe
- UT Market
- Point Plus
Timeline
Senior Administrative Associate
The University of Texas at Austin- College of Natural Sciences Mathematics Department
10.2023 - Current
Administrative Associate/Administrative Assistant
The University of Texas at Austin- UT Child Development Center
11.2021 - 10.2023
Director
Stepping Stone School
01.2020 - 11.2021
Assistant Director
Stepping Stone School
04.2019 - 01.2020
Lead Infant Teacher
Tarrytown United Methodist Church Children’s Day Out Program
08.2018 - 04.2019
Infant Teacher
Del Valle Child Development Center
08.2015 - 08.2018
Associate of Applied Science - Early Childhood Education
Austin Community College
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