Summary
Overview
Work History
Education
Skills
Certification
References
Timeline
Meredith Bailey

Meredith Bailey

Powells Point,NC

Summary

Driven by a passion for efficiency and excellence, I am an Experienced Executive Administrative Professional who thrives on optimizing operations and supporting C-Level executives. Beyond mere job titles, I am an advocate for growth and innovation, constantly seeking opportunities to push boundaries and challenge the status quo. With over a decade of experience spanning various industries, I bring a unique blend of leadership, communication, and organizational skills. When I'm not managing schedules or coordinating projects, you'll find me embracing the simple joys of life - spending quality time with my loved ones and exploring the great outdoors with my furry companions.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Executive Assistant to the President

Beach Realty & Construction Sales
Kitty Hawk, NC
08.2024 - Current
  • Manage the President’s calendar, scheduling, and prioritizing tasks.
  • Assist in special projects, ensuring seamless coordination across departments.
  • Screen and respond to emails, phone calls, and other correspondence.
  • Pull and format reports for executive analysis and business planning.
  • Facilitate communication between various departments, clients, and stakeholders.
  • Utilize Microsoft Office and Google Suite for workflow efficiency.
  • Supported leadership team in achieving operational goals.

Team Lead / Broker-In-Charge/Div. Manager

Beth Frazer Real Estate & Rentals Oriental
, NC
03.2020 - 07.2024
  • Directed daily operational processes to enhance agency performance.
  • Ensured financial stability by overseeing various financial accounts like operations, trust, and property accounts.
  • Maintain adherence to all license requirements for the firm and agents, consistently upholding regulatory standards
  • Implemented insurance coverage for company assets and vehicles, minimizing risk exposure and ensuring compliance
  • Conduct monthly reconciliation of real estate trust accounts to ensure accuracy and transparency in financial transactions
  • Manage end-to-end transaction processing, from contract initiation to successful closure, ensuring seamless execution
  • Craft and deploy structured policies and procedures for the office and agents, fostering a culture of accountability and compliance
  • Establish and maintain communication channels with clients and service providers, ensuring seamless interactions and client satisfaction.

Executive Assistant / Leasing Agent

River Dell
09.2019 - 12.2019
  • Company Collaborated with an expert urban planning team to achieve strategic objectives while fostering a positive work environment
  • Demonstrated dedication to the preservation of local culture and history while actively participating in real estate and land transactions
  • Managed effective communication, organized office operations, and coordinated travel arrangements for executives to ensure smooth logistics.

Transaction Coordinator / Real Estate Agent

Narron Sells
12.2018 - 06.2019
  • Oversaw all aspects of seller transactions, including preparation of listings and coordination of marketing activities such as showings and open houses
  • Consulted with sellers on property preparations and coordinated necessary documentation, ensuring compliance with all requirements
  • Managed and oversaw buyer and seller transactions from executed purchase agreements to closing, including coordination of inspections, negotiations, and client follow-up.

Membership and Marketing Coordinator

Wilson County Club
06.2017 - 12.2018
  • Managed membership inquiries, applications, and renewals with attention to detail, ensuring excellent customer service
  • Maintained accurate membership records to uphold data integrity and assisted in member communication and report generation
  • Developed effective strategies for membership growth, collaborated on financial oversight, and organized engaging marketing events and materials.

Administrative Assistant/Receptionist

Town of Beaufort
10.2016 - 03.2017
  • Provided friendly and efficient customer service via various channels
  • Managed and processed AP invoices and payroll promptly for multiple departments, maintaining financial administration
  • Ensured regulatory compliance by submitting required reports to federal, state, and county agencies, and facilitated internal communication among departments while assisting in project support.

Field Administrative Assistant

Conti Enterprises
12.2015 - 10.2016
  • Managed daily/weekly payroll for approximately 70 employees with precision, ensuring accurate payroll management
  • Supported the Project Management team by processing project documentation, including invoices, payment applications, and subcontract agreements
  • Generated timely Affirmative Action, EEO, and minority reports, while maintaining accurate project file systems and facilitating vendor communication.

Payroll Specialist

Carteret County Schools
05.2015 - 12.2015
  • Processed and reviewed biweekly and monthly payroll for approximately 1100 employees, ensuring accuracy and efficiency in large-scale payroll processing
  • Resolved discrepancies related to payroll with precision, maintaining accurate documentation and record keeping for new, current, and retiring employees
  • Executed tax deposits, handled quarterly tax returns, and provided guidance to remote bookkeepers on payroll procedures.

Administrative Assistant III/Project Documentation Specialist

Grifols Therapeutics
12.2005 - 05.2015
  • Provided administrative support to the Sr
  • Director of Validation, 5 managers, and the Development team, ensuring smooth operations
  • Managed meeting logistics including agenda preparation, metrics compilation, and catering coordination for executive management
  • Oversaw a wide array of documents and projects, including travel plans, expense reports, invoices, project reports, and correspondence, utilizing various software
  • Supervised and trained clerical support staff, overseeing scheduling and facilitating training of new book keepers to ensure proficiency and productivity
  • Assisted in the onboarding process for new hires/transfers within the company, fostering a smooth integration process
  • Oversaw customer service and inventory control for the engineering department, including negotiations of pricing with customers on open item products
  • Implemented and maintained paper and electronic filing systems for records, ensuring compliance with company format policies and recommending revisions to enhance efficiency and compliance.

Education

High School Diploma -

North Johnston High School, Micro, NC
06-1997

Skills

  • Administrative Support
  • Project Management
  • Meeting Coordination
  • Adaptable
  • Training & Supervision
  • Customer Service
  • Professional Development
  • Negotiation Skills
  • Onboarding
  • Organization
  • Travel Coordination
  • Event Planning
  • Communication
  • Financial Administration
  • Taking Initiative
  • Continuous Improvement

Certification

  • Broker-In-Charge License (Real Estate), 01/01/22
  • Real Estate License, 01/01/19
  • American Management Association - Administrative Support Specialist
  • Notary Public

References

References available upon request.

Timeline

Executive Assistant to the President - Beach Realty & Construction Sales
08.2024 - Current
Team Lead / Broker-In-Charge/Div. Manager - Beth Frazer Real Estate & Rentals Oriental
03.2020 - 07.2024
Executive Assistant / Leasing Agent - River Dell
09.2019 - 12.2019
Transaction Coordinator / Real Estate Agent - Narron Sells
12.2018 - 06.2019
Membership and Marketing Coordinator - Wilson County Club
06.2017 - 12.2018
Administrative Assistant/Receptionist - Town of Beaufort
10.2016 - 03.2017
Field Administrative Assistant - Conti Enterprises
12.2015 - 10.2016
Payroll Specialist - Carteret County Schools
05.2015 - 12.2015
Administrative Assistant III/Project Documentation Specialist - Grifols Therapeutics
12.2005 - 05.2015
North Johnston High School - High School Diploma,

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