Summary
Overview
Work History
Skills
Timeline
Generic

Meredith Demayo

Lynn,MA

Summary

Experienced Executive Assistant with 20 years of experience with excellent organizational and time management skills. Driven and energetic, self-directed and able to adjust to fast past environments.

Experienced with financial management, budgeting, and strategic planning. Utilizes comprehensive knowledge of accounting principles to optimize financial processes effectively. Track record of leading teams and implementing innovative financial solutions.

Overview

7
7
years of professional experience

Work History

Controller/Assistant Project Manager

Carr Enterprises
03.2023 - Current
  • Month-End, Quarterly, and Year-End Close: Assist in the closing process by preparing necessary adjusting entries and reconciliations
  • Account Reconciliations: Perform account reconciliations for balance sheet accounts, including cash, accounts payable, accounts receivable, fixed assets, and other key accounts
  • Financial Reporting: Ensure project costs are tracked properly and assist in preparing monthly, quarterly, and annual financial statements
  • Ensure financial data is accurate, complete, and in compliance with GAAP
  • Project Accounting: Collaborate with project managers to set up and monitor project budgets; Process monthly billing and revenue recognition; Track project costs, ensuring accuracy and compliance with contractual terms
  • Accounts Receivable and Accounts Payable: Monitor accounts receivable and follow up with clients on delinquent payments
  • Manages funding requirements including payroll submissions, reporting, reviewing backup for invoicing, etc
  • Tracks youth progress during the onboarding process
  • Schedule meetings, conferences, and appointments for the office, both locally and with other company offices
  • Coordinate travel arrangements for employees, including booking flights, hotels, and ground transportation
  • Manage the office calendar, ensuring that all important events and deadlines are properly noted
  • Managed payroll data entry and processing for 12 employees to comply with predetermined company guidelines.
  • Worked with 2 executives to create annual budget and track actual expenses against projected expenses.
  • Oversaw accounts payable and receivable operations for Commercial Construction business with $1 Million in monthly expenses.

Office Manager/EXECUTIVE ASSISTANT

Max Sontz Roofing Services, Inc.
11.2021 - 03.2023
  • Manage day-to-day operations, including workflow optimization, team coordination, and resource allocation
  • Accounts Receivable and Accounts Payable: Issuing all invoicing and Monitor accounts receivable and follow up with clients on delinquent payments
  • Monthly bank reconciliation averaging $5.5 million dollars
  • Conducted a monthly reconciliation of all bank accounts
  • Conduct periodic reconciliations of all accounts to ensure their accuracy
  • Provide information to the external accountant who creates the company's financial statements and tax returns
  • Maintain an orderly accounting filing system with in Sage
  • Maintain the chart of accounts
  • Comply with local state, and federal government reporting requirements
  • Process weekly payroll in a timely manner
  • Provide clerical and administrative support to management as requested
  • Manage accounting for Owner's personal accounts and real estate
  • Manage and maintain office and personal and payroll
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.

Office Manager/Executive Assistant

Paul John and Son, Inc.
03.2019 - 11.2021
  • Collaborating with the General Manager to create purchase orders, schedule projects, and effectively facilitate daily operations
  • Overseeing projects from initial contact to completion, ensuring a cohesive customer experience
  • Collaborating with workshop manager to inventory and track materials for multiple projects simultaneously
  • Proactively communicating with our diverse range of clients by phone, email, and in person at our showroom
  • Creating and managing records in our CRM system
  • Organizing, analyzing, and presenting information to upper management to support collective decision making processes
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
  • Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
  • Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.

Office Coordinator/EXECUTIVE ASSISTANT

FRS Roofing Services, INC.
04.2018 - 03.2020
  • Provide administrative support to the Chief People Officer including calendar management, meeting coordination, and handling correspondence
  • Prepare, edit, and distribute internal and external communications, including emails, letters, memos, meeting minutes, agendas, and reports
  • Liaise with external vendors and service providers, and assists with monitoring contracts, and monitoring service delivery
  • Ensures smooth office operations by maintaining organized systems, managing supplies, coordinating mailings, and handling general administrative tasks
  • Create and maintain systems to track department data, personnel files, phone lists, etc
  • Process HR payroll by ensuring accurate timekeeping, verifying payroll data for accuracy, addressing any discrepancies, and collaborating with relevant departments to ensure timely payroll operations
  • Assists with special projects, providing flexible support to various HR functions as needed
  • Completed bi-weekly payroll for 22 employees.

Skills

  • Payroll processing
  • Preparing financial statements
  • Cash flow management
  • Staff management
  • Notary

Timeline

Controller/Assistant Project Manager

Carr Enterprises
03.2023 - Current

Office Manager/EXECUTIVE ASSISTANT

Max Sontz Roofing Services, Inc.
11.2021 - 03.2023

Office Manager/Executive Assistant

Paul John and Son, Inc.
03.2019 - 11.2021

Office Coordinator/EXECUTIVE ASSISTANT

FRS Roofing Services, INC.
04.2018 - 03.2020

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Meredith Demayo