Summary
Overview
Work History
Education
Skills
Technical Skills
Timeline
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Meredith Mastrocola

Congers,NY

Summary

Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

13
13
years of professional experience

Work History

Executive Assistant

Thrivent Financial
06.2014 - Current
  • Responsible for supporting the Group Vice President and the operations of the Northeast Advisor Group.
  • Support executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Deliver exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Collaborate on special projects to improve overall business operations within the organization efficiently.
  • Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintain confidentiality with sensitive documentation.
  • Serve as a liaison between departments to facilitate effective communication.
  • Work with senior management to initiate new projects and assist in various processes.
  • Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
  • Contribute to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Provide professional administrative support during meetings, including agenda preparation and minute-taking duties.
  • Implement time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Update spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Handle logistics, catering, agendas and travel arrangements for meeting and event planning for executive leadership team.
  • Develop strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.

Administrative Assistant

Tompkins Mahopac Bank
01.2011 - 06.2014
  • Responsible for the administrative support of the Senior Vice President of Commercial Lending.
  • Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
  • Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.

Education

Bachelor of Arts in Communications -

Ramapo College of New Jersey
Mahwah, NJ

Skills

  • Detail and Deadline Oriented
  • Outstanding Organizational Skills
  • Self-Starter
  • Supportive Team Player
  • Strong Problem-Solving Skills
  • Multitasking Abilities
  • Effective Communication
  • Project Oversight

Technical Skills

• MS Office: Excel, Word, PowerPoint, Outlook, OneNote, MS Teams
• Conferencing: Zoom, MS Teams, Google Meet
• CRM: Salesforce
• Social Media: Facebook, LinkedIn, Instagram, Pinterest, Twitter

Timeline

Executive Assistant

Thrivent Financial
06.2014 - Current

Administrative Assistant

Tompkins Mahopac Bank
01.2011 - 06.2014

Bachelor of Arts in Communications -

Ramapo College of New Jersey

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Meredith Mastrocola