Hi, I’m
Meredith Steffen
Hollister,CA
Summary
Dedicated Executive Assistant with more than 20 years of experience providing support to CEO’s, SVP’s and other high-level executives, all with an outstanding work ethic. Possesses excellent communication and organizational skills, and able to handle confidentiality using sound judgement and discretion. Works well in both team-oriented and self- directed/remote environments, while building strong relationships internally and externally to accomplish objectives.
Overview
26
years of professional experience
Work History
Granite Construction Inc
Executive Assistant
02.2020 - 11.2021
Job overview
- Supported SVP of Business Development and BD team in efforts to train employees to become more client centric and to win interviews for Design Build work. This led to $700M of work won in 2021 alone.
- Organized all travel and expenses for SVP, as well as calendar logistics.
- Coordinated internal meetings, tracking action items and following up with team.
- Organized offsite meetings and trainings across US, providing all documentation and presentations needed.
- Oversaw all planning for both onsite and virtual conferences out of state; registration, collaborating with team members, co-creating marketing content, designing booth layout, etc.
- Supported Granite's Legal department for over one year with coordination of all company-wide legal webinars via Teams and GotoMeeting.
Hollister United Methodist Church
Office Manager/Administrator
10.2018 - 01.2020
Job overview
- Managed all church communications.
- Maintained master calendar of events, coordinated contracts for facility use with outside parties.
- Supported Leadership Council and Trustees with all requests.
- Created weekly Bulletins and Power Point presentations using Microsoft Office.
- Supported Finance team as necessary with count and recording of weekly income, including bank deposits and paycheck distribution.
- Improved office efficiency by organizing operations and procedures.
Granite Construction, Inc
Executive Assistant
09.2013 - 06.2014
Job overview
- Provided executive-level support to CIO and IT Management Team.
- Coordinated and attended all internal and external meetings, providing notes and action items to all attendees.
- Planned high-level meetings that included C-level officers of the company.
- Created a new hire checklist and oversaw all team hires to ensure smooth transitions.
- Worked with senior management to initiate new projects and assist in various processes.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Coordinated all travel arrangements for CIO and Management team.
- Co-coordinated entire restructure of IT building.
Myrexis, Inc
Executive Assistant/Office Manager
05.2012 - 05.2013
Job overview
- A bio-pharmaceutical company that dissolved following death of CEO.
- Provided executive-level support to CEO, COO and Board of Directors.
- Planned and coordinated monthly and quarterly BOD/Shareholder calls and offsite meetings.
- Coordinated travel, expenses, calendars and video conferencing for Executives and Board.
- Oversaw office management, including maintaining supplies, machines and setting up IT in offices.
- Maintained calendar of CEO’s personal Board affiliations, including coordinating travel and working with Board EA’s to organize meetings.
- Coordinated office closure in Monterey, CA, including removal of furniture, phone and computer systems, office supplies and ending of vendor relationships.
NxGen Modular, LLC
Executive Assistant/Office Manager
01.2010 - 05.2012
Job overview
- Start-up manufacturer of pre-fabricated modular data centers; currently reabsorbed by Cupertino Electric as “Cupertino Modular”.
- Provided support to CEO, VP of Operations and entire staff onsite and offsite, ensuring that all general administrative responsibilities, including calendar management, travel arrangements and correspondence, were accomplished in timely and efficient manner.
- Successfully planned, organized and managed Board of Directors meetings with professional presentation of Board materials.
- Coordinated new hire orientations, employee benefits, facilities & IT setup and exit checklist.
- Responsible for monthly bank statement and credit card reconciliations, payment of cards, bank deposits and expense report validation for all executive staff.
- Maintained and oversaw all company software, email accounts, phone system, cloud service, etc.
- Coordinated two office moves within four months, including set up of all vendors, office furniture, IT and phone system.
Cupertino Electric, Inc
Executive Assistant
04.2006 - 12.2010
Job overview
- Provided executive-level administrative support to CEO, President/COO and VP of Energy Alternatives, including Board of Directors meeting coordination and active participation in all company committee meetings.
- Collaborated with departmental managers to consolidate data for creation of quarterly company meeting presentations.
- Liaison between all executive staff and their reports ensuring proper communication, which created a more unified and cooperative team.
- Coordinated annual sales meeting for 150 participants resulting in better understanding of company goals and increasing sales within the organization.
- Worked closely with clients to maximize CEI’s participation in charity golf tournaments, volunteerism within the community and scheduled department/client use of sports season tickets.
- Assisted in development and delivery of multi-million dollar project bids and interviews.
- Processed travel expenses and reimbursements for executive team and senior management group.
BEA Systems, Inc.
Executive Assistant
05.1996 - 01.2004
Job overview
- Provided support to Presidents and Vice Presidents within sales and system engineering organizations located on multiple continents.
- Organized details of special events, travel arrangements, corporate agendas and itineraries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Trained new hires in parallel positions and regularly coordinated new hire activities within my organization, serving as a resource for new employees.
- Coordinated team building activities for offsite meetings, including a ropes course in Santa Cruz, dinner barge in San Antonio and ferry venture in New Orleans.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Education
Washington High SchoolFremont, CA
High School Diploma
Skills
- Strong Organization & Analytical Skills
- Excellent Grammar and Elocution
- International & Domestic Travel Arrangements
- Expense Reports & CC Reconciliation
- Logistics and Schedule Management
- Event Planning / Conference Coordination
- Advanced in Microsoft Suite, including (especially) Power Point, Word, Excel, Outlook and Teams
- GotoMeeting, Zoom – Virtual Meeting software
- SharePoint/One Drive
- Adobe Acrobat
- Google Docs
- Social Media Knowledge
- Strong Problem Solver
- Both PC & Mac Savvy
Languages
German
Elementary
Timeline
Executive Assistant
Granite Construction Inc
02.2020 - 11.2021
Office Manager/Administrator
Hollister United Methodist Church
10.2018 - 01.2020
Executive Assistant
Granite Construction, Inc
09.2013 - 06.2014
Executive Assistant/Office Manager
Myrexis, Inc
05.2012 - 05.2013
Executive Assistant/Office Manager
NxGen Modular, LLC
01.2010 - 05.2012
Executive Assistant
Cupertino Electric, Inc
04.2006 - 12.2010
Executive Assistant
BEA Systems, Inc.
05.1996 - 01.2004
Washington High School
High School Diploma
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