Meredith Whetstone
Stuart,FL
Summary
Dedicated and experienced EA/FA with a myriad of experience providing comprehensive support to busy executives and households. Adept at managing schedules, coordinating household operations, meal preparation, sourcing and procuring, pet care, childcare, and handling administrative tasks.
Overview
15
15
years of professional experience
Work History
Nanny/Family Assistant
Private Estate
Palm City, FL
04.2024 - Current
- Managed household operations, including scheduling appointments, coordinating activities, and overseeing household staff.
- Provided childcare support, assisting with pick-ups, therapy appointments, and extracurricular activities.
- Handled grocery shopping, meal preparation, and dietary planning as per family preferences.
- Ran errands
- Provided pet care
Finance Coordinator
Cumming Group-Zubatkin
New York, NY
10.2022 - 04.2024
- Conducted regular reconciliation of accounts payable
- Coordinated with vendors regarding billing issues.
- Procuring and sourcing- supplies
- Verified accuracy of vendor invoices prior to payment processing.
- Collaborated with accounting team members on various AR/AP projects.
- Provided support in reconciling discrepancies between bank statements and internal ledgers.
- Monitored accounts payable and receiving transactions.
- Reviewed expense reports and other supporting documents for accuracy, completeness, and compliance with company policies.
- Performed basic accounting, timesheet and bookkeeping services to manage business operations.
Weekend Nanny/Family Assistant
Private Home
Palm Beach Gardens, FL
10.2022 - 10.2023
- Pet care
- Planned age-appropriate activities to help foster physical, mental, and emotional development
- Instructed the children in proper behavior, manners, health habits.
- Provided assistance in preparing meals when necessary.
- Performed errands such as picking up groceries and supplies.
- Led hands-on activities consistent with child's interests and skills.
- Provided overnight care as needed, ensuring a safe and secure environment.
- Maintained discipline in accordance with parents' instructions while being sensitive to each child’s individual needs.
Staff Accountant/Administrator
AAL Business & Tax
North Palm Beach, FL
10.2021 - 10.2022
- Prepared monthly account reconciliations for bank accounts, credit cards, and other balance sheet accounts.
- Compiled and prepared journal entries to ensure accurate general ledger records.
- Reconciled company bank statements and bookkeeping ledgers.
- Organized and maintained filing systems, including electronic databases and records.
- Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
- Greeted visitors warmly, handled inquiries and provided general information about the company.
- Composed correspondence such as letters, emails, memos, reports and other documents.
- Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
- Scheduled appointments for senior management team members
Teacher
Martin County School District
Stuart, FL
11.2020 - 08.2021
- Developed and implemented lesson plans based on curriculum objectives.
- Assessed student performance through tests, quizzes, and other assessments.
- Provided individualized instruction to meet the needs of all students.
- Maintained a safe and orderly learning environment for all students.
- Encouraged critical thinking skills and problem-solving strategies among students.
- Incorporated instructional best practices such as differentiated instruction into lesson plans.
- Created meaningful projects that allowed students to apply their knowledge in real world situations.
Office Manager/Childcare Supervisor
Powerhouse Gym
Stuart, FL
02.2017 - 02.2021
- Created advertising and marketing campaigns to promote membership enrollment
- Perform payroll reporting
- Managed the daily activities of a team of 10 child care workers.
- Ensured that all staff members are trained in safety protocols for emergencies.
- Held meetings with staff to discuss best practices for providing quality care.
- Implemented strategies to ensure a safe environment
- Hired, trained, supervised and evaluated staff performance.
- Processed invoices, purchase orders and other related paperwork required for business operations.
- Provided customer service support to clients by responding to inquiries in a timely manner.
- Implemented policies and procedures to ensure compliance with local regulations.
- Assisted with HR activities such as recruitment, interviewing candidates and onboarding new staff
- Ordered supplies when necessary to keep the office running smoothly.
- Developed strategies for improving administrative processes.
- Monitored inventory levels of office supplies and placed orders when needed.
- Monitored accounts receivable, advising of delinquencies or other account irregularities.
- Oversaw departments and staffing coverage to facilitate day-to-day operations of business office.
Manager of Operations
Clear Cut Property Management Services
Stuart, FL
07.2013 - 02.2018
- Administered incoming emails and phone calls as the communication contact for vendors and clients
- Addressed and resolved any customer/vendor inquiries regarding scope and scheduling of services
- Provided estimates, proposals, and contracts for services in collaboration with field technician assessments
- Prepared and issued invoices and bids
- Maintained accurate billing and financial information for customers through online software-Quickbooks
- Coordinated with contractors/vendors
- Coordinated and implemented maintenance schedules for home, cars, boats, and estate grounds
- Oversaw property activities based on clients needs; daily, weekly, monthly, seasonally
- Prepared for client arrival and departure
- Negotiated contracts with vendors for services
- Planned and coordinated logistics for installations and/or special events
- Investigated customer complaints related to product and service quality or delivery issues.
- Coordinated maintenance, repair, and improvements of estate properties.
- Reviewed landscape architectural plans for new construction projects on the estate grounds.
- Assisted in the selection of vendors for services
Outside Sales-Distributor Representative
Florida Medical Sales
South Florida Region
03.2012 - 07.2013
- Represented manufacturers of various medical products and services through distributorship and end-users
- Assisted manufacturers, distributors, and those in the medical community to find solutions for their practices
- Demonstrated functionality and proper use of products which included product lines with: Zoll, Lead Care, Summit Doppler, and Covidien
- Assisted in collaborative efforts to educate and promote sales through distributor relations, by networking, training, and providing information sessions
Executive Assistant to the President
Advantage HR
Palm City, FL
08.2010 - 03.2012
- Offered dedicated support to President/CEO while maintaining a high level of confidentiality
- Collaborated with various departments/companies to improve overall quality and efficiency
- Served as the central point of contact regarding workers compensation administration/renewal/payment
- Worked with benefits team to update and maintain procedures relating to administration and compliance
- Maintained up-to-date records of all documents pertaining to the President's activities.
- Compiled reports from various sources for review by the President.
- Provided administrative support such as filing documents, photocopying, ordering supplies.
- Collaborated with external vendors and suppliers to ensure timely delivery of services or products requested by the president's office.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Education
Bachelor of Arts - Interdisciplinary Studies/Elementary Education
Florida Atlantic University
08.2010
Associate of Arts -
Palm Beach State College
12.2007
Skills
- Household Management
- Scheduling & Calendar Coordination
- Childcare & Teaching
- Event & Travel Planning
- Errands & Personal Shopping
- Meal Preparation & Nutrition Support
- Light Housekeeping
- Pet care
- Strong Communication & Discretion
- Microsoft Office & Google Suite
- Finance AP/AR
Extracurricular Activities
Health & Fitness, Cooking, Outdoors Enthusiast, Remodeling/Construction, Equestrian, Travel, Adventure Seeker
Timeline
Nanny/Family Assistant
Private Estate
04.2024 - Current
Finance Coordinator
Cumming Group-Zubatkin
10.2022 - 04.2024
Weekend Nanny/Family Assistant
Private Home
10.2022 - 10.2023
Staff Accountant/Administrator
AAL Business & Tax
10.2021 - 10.2022
Teacher
Martin County School District
11.2020 - 08.2021
Office Manager/Childcare Supervisor
Powerhouse Gym
02.2017 - 02.2021
Manager of Operations
Clear Cut Property Management Services
07.2013 - 02.2018
Outside Sales-Distributor Representative
Florida Medical Sales
03.2012 - 07.2013
Executive Assistant to the President
Advantage HR
08.2010 - 03.2012
Bachelor of Arts - Interdisciplinary Studies/Elementary Education
Florida Atlantic University
Associate of Arts -
Palm Beach State College