Merle Talavera
San Diego,CA
Summary
Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
12
12
years of professional experience
Work History
Law Office Assistant
Buchalter, APC
San Diego, CA
09.2022 - Current
- Greeted visitors in a professional manner; responded to inquiries and provide assistance as needed.
- Enter timekeeping records into the firm's billing software accurately and promptly.
- Perform a wide variety of administrative duties to support the work of firm, including but not limited to providing support to other administrative staff.
- Maintain the office calendar, including coordinating, arranging and confirming meetings with legal assistants and attorney’s; arranged for meeting set up and refreshments; coordinated and arranged special office receptions, luncheons, for special groups (i.e. depositions, client events).
- Receive and screen visitors and telephone calls promptly; provide information to clients.
- Interact with staff, at all levels, in a fast-paced law office environment, while remaining flexible, proactive, resourceful and efficient, with a high degree of professionalism and confidentiality.
- Prioritize and manage multiple projects/responsibilities simultaneously and follow through on office issues/matters in a timely manner.
- Organized documents for filing, maintained client files, and prepared new client record keeping.
- Proofread documents such as estate planning documents and letters ensuring accuracy of content before submission.
- Scanned and digitized hardcopy documents into electronic format and stored them securely in the network drive.
- Reviewed incoming correspondence for attorney review and distributed mail to appropriate personnel.
- Assist with document production and deposition preparation.
- Maintained inventory levels of office supplies necessary for day-to-day operations.
- Maintained client confidentiality in all matters.
- Communicate in a clear and effective, orally and in writing.
Marketing Coordinator
Talavera Events & Design
San Diego, CA
09.2012 - Current
- Conduct research on competitors' activities and products to inform strategic decisions.
- Perform administrative tasks such as maintaining records of expenses incurred during campaigns.
- Create reports summarizing performance results against established goals.
- Compose online content to publish onto company website and social media sites, to include composing marketing literature for brochures, art for local media publishing.
- Organize promotional events, expo marketing material and utilize traditional and digital marketing campaigns.
- Plan and execute formal events by managing vendor relations, budgets, décor, venue layout.
- Manage and directed formal events with over 250 guests in attendance; identified client’s requirements and expectations; brainstormed, strategized and implemented event concepts and themes.
- Organize suppliers, vendors, catering, entertainment, and staff.
Marketing Coordinator
Robert Half
San Diego, CA
07.2022 - 09.2024
- Updated databases with customer information collected from various sources.
- Maintained a library of marketing collateral including images and videos.
- Provided input into the development of building amenity program brand guidelines for consistency across channels.
- Analyzed customer feedback to inform product improvements or new offerings.
- Plan and fully execute tenant engagement events for a Class A commercial office building by managing vendor relations, budgets, décor, and layouts including but not limited to, preparing building amenity program budgets and monitoring building amenity program budget expenditures.
- Design marketing collateral using Illustrator, Photoshop, and Canva.
- Manage bookings for on-site event venues (deck655, iQ Smart Center) including sales strategy and operations.
- Budget and reforecast appropriate revenue targets for venues and 655+ program, amending to include stakeholder feedback as needed.
- Construct regular programming, offers, and amenities of 655+ program.
Accounts Receivable Clerk
Tarantino Gourmet Sausage
San Diego, CA
10.2021 - 04.2024
- Review vendor invoices for billing accuracy; including but not limited to overseeing the accuracy of food production lines production.
- Coordinated discrepancies with food production line supervisor in a timely manner for food production report accuracy.
- Generated monthly food production line reports for management review; assist with month end closing activities.
- Investigated any discrepancies between invoices and purchase orders prior to processing payments.
Office Manager
San Ysidro Chamber of Commerce
San Ysidro, CA
02.2020 - 09.2021
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Developed and implemented office policies and procedures.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Assisted in recruiting, onboarding and training new employees.
- Provided training to new hires on office policies and procedures.
- Used judgment and initiative in handling confidential matters and requests.
- Led organizational change initiatives as needed or directed by leadership.
- Reviewed and proofread agenda items for board meetings prepared by Chamber Executive Director.
- Minute keeping for board meetings.
- Maintained discretion and diplomacy in dealing with sensitive or stressful situations.
Skills
- Litigation Support
- Document Scanning
- Client Communication
- Office Administration
- Meeting Scheduling
- Confidentiality
- Relationship Building
- Schedule Coordination
- File and Record Keeping
- Bilingual-Spanish/native
Timeline
Law Office Assistant
Buchalter, APC
09.2022 - Current
Marketing Coordinator
Robert Half
07.2022 - 09.2024
Accounts Receivable Clerk
Tarantino Gourmet Sausage
10.2021 - 04.2024
Office Manager
San Ysidro Chamber of Commerce
02.2020 - 09.2021
Marketing Coordinator
Talavera Events & Design
09.2012 - Current