MERYL J. DEVINOFF

• Contractor, employed by Canon Business Process Services
• Performed diverse administrative tasks for the Global Clinical Development (GCD), Nephrology and Immunology Team, in support of the VP and Head of GCD, Executive Director and several Senior Directors.
• Supported the day-to-day administrative operations, while increasing productivity in the department, allowing the senior leadership team to focus on clinical directives.
• Established administrative processes and proposed changes for improvement to eliminate inefficiencies in the department.
• Applied critical thinking to sort through competing deadlines, problems, and evaluated solutions to make sound decisions.
• Managed complex and busy calendars, coordinated internal and external meetings, arranged logistics from planning, scheduling to execution.
• Handled heavy international and domestic travel activities and processed expenditures.
• Collaborated with the team on travel related changes, conference registration and memberships.
• Greeted visitors, coordinated conference and office space and arranged catering.

Administrative Assistant (Coda Staffing)

Firmenich Corporation, Plainsboro, NJ

• Supported the HR Benefits Compensation Manager, with administrative assistance to the HR Covid Team for US based employees that contracted Covid, advising company protocols, CDC guidelines, return to work policy, short term disability rules.

Administrative Professional (Adecco)

Educational Testing Service, Princeton, NJ

• Supported the Executive Director, Director, leadership team and facilities department onsite and virtually.
• Managed calendars, scheduled meetings and video calls utilizing Outlook and MS Teams.
• Analyzed data and entered records across multiple databases to track accruals/expenses to forecast budgets.
• Coded and processed invoices, tracked payments and recorded statistical data.
• Fielded emergency maintenance calls and entered work orders in facilities management system.
• Documented and apprised staff of license renewals and required certifications for continued education.

COVID-19

03/2020 – 03/2021

Prior to above temporary roles, was laid off from Penn Medicine end of Feb 2020, as a result of a department restructure/company merger. Two weeks after this event, Covid surged, which created a challenging period for employment. During this time, I took advantage of refreshing my technical skills online.

• Supported the CFO, VP of Marketing and respective managers with day-to-day operations.
• Managed the executives' calendars, coordinated and scheduled meetings with internal and external participants, arranged conference space, A/V equipment, catering, agenda and relevant meeting materials.
• Organized travel and itinerary, processed expense reports for reimbursement and tracked expenditures.
• Collaborated with administrative staff and provided systematic updates to executives to carry out meeting requests and team projects, backup to other VPs in administration.
• Planning and document support for the Board of Trustees meetings.

Senior Administrative Assistant

• Performed diverse administrative functions for the Director, Assistant Director, Manager and staff.
• Primary point of contact and resource for office related activities, management of employees' time off for payroll, office policies and procedures, assisted with onboarding of new hires.
• Scheduled meetings for management and training workshops for the office staff.
• Assembled and distributed month end financials for physician practices and hospital administration.
• Coded and processed invoices for accounts payable, communicated with vendors regarding payment discrepancies, outstanding bills, and ran reports for finance.
• Assisted accounts receivable with processing payments from patients and insurance providers.
• Liaised with property management to coordinate repairs with building contractors and inspections by the township. Reported service calls to hospital engineering for general maintenance issues.
• Managed inventory and purchasing of office supplies, evaluated product and cost to comply with budget, maintained office equipment and reported technical issues to IT.

Administrative Assistant (J&J Staffing)

Princeton Healthcare System, Plainsboro, NJ

(currently known as Penn Medicine Princeton Health)

11/2013 – 03/2014

• Supported the Directors of Security and Engineering, Maintenance Manager, processed work orders, service requests and time off for the department.
• Facilitated meetings, scheduling, assembled meeting materials at committee meetings and addressed inquires with contractors and vendors to effectively satisfy inquiries.
• Processed payroll, requisitions, purchase orders, invoices and followed up with accounts payable.