Verified
This profile is verified using an email address.
Metisha Mattern
Receiving Administrator Coordinator
Livingston,TN
Summary
Results-driven Business Management Professional with strong expertise in accounting support, logistics coordination, and vendor relations. Enhanced operational efficiency through Oracle system implementation and ensured compliance in fast-paced environments. Skilled in managing inventory, procurement, and month-end reconciliations.
Overview
1
1
Certification
7
7
years of professional experience
Work History
Receiving Coordinator
Portobello America
Baxter, Tennessee
02.2026 - Current
- Coordinated end-to-end processing and receiving of tangible goods—raw materials, marketing materials, and services—during delivery period.
- Streamlined unverified invoice resolution via collaboration with accounting and finance departments.
- Accelerated delivery discrepancy resolution by identifying responsible owners for missing PO numbers and recipient names, ensuring timely delivery of items to work areas.
- Executed conversion of raw materials with consistent maintenance of accurate records and inventory levels.
- Managed day-to-day warehouse tasks using Microsoft Excel, Word, Outlook, and ERP systems.
- Coordinated receiving department daily workflow to maintain timely processing.
- Ensured ongoing compliance with safety regulations throughout all receiving activities.
- Coordinated reconciliation of purchase orders and invoices, resolving discrepancies on schedule.
- Compared received items with packing slips to confirm alignment during auditing.
- Assisted with daily distribution center operations during high-volume periods.
- Transported materials by operating lift and hand trucks to and from target areas.
- Maintained item placement in designated areas according to established inventory control procedures.
- Sustained clean, organized work environment while complying with safety regulations at all times.
- Sustained accuracy of delivery and pick-up records through computerized system.
- Maintained item descriptions, quantities, and storage locations in database.
- Compared shipping orders and invoices against contents received to verify accuracy.
- Supported reporting, accounting and recordkeeping staff with accurate updates regarding shipment information.
- Maintained positive relationships with representatives of UPS, FedEX, USPS, and DHL shipping companies.
- Sorted and delivered materials to different work areas and staff.
- Moved shipment materials to and from designated areas using lift and hand trucks.
- Operated forklifts, lift trucks, and hand trucks to move items around warehouse.
Staff Accountant
Roger Klosterman & Associates CPA
Dubuque, IA
11.2024 - 04.2026
- Managed accounts payable and receivable by processing invoices, matching payments, and resolving discrepancies to ensure timely financial operations.
- Completed tax returns for individuals, partnerships, and corporations while following all federal, state, and local rules.
- Recorded expenses in the correct accounts to support clear tracking of the company's finances.
- Utilized QuickBooks for maintaining accurate and organized financial records, facilitating efficient reporting.
- Organized financial files to enable swift access during audits and reviews, supporting compliance and accuracy.
- Performed regular inventory checks to match physical stock with recorded amounts.
- Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements, and month-end accruals.
- Created journal entry schedules to improve efficiency, support, and documentation of accounting processes.
- Helped with preparation of year-end and statutory accounts to compare past reports and evaluate financial health of company.
- Maintained integrity of general ledger and chart of accounts.
- Collected and arranged financial information and entered details into [software] financial management system.
Project Material and Equipment Specialist
Blattner Energy
Andrews, TX
02.2020 - 02.2024
- Project Administrative Assistant: Supported Site Supervision with tasks such as answering phones, scheduling meetings, onboarding, assisting audits, managing payroll and purchase orders, and site operations. Key duties:.
- Equipment Specialist: Main contact for project team, supply chain, suppliers, and transport companies, ensuring all equipment needs were met. Performed key administrative duties to support project operations.
- Coordinated with field teams to confirm timely equipment availability for project needs.
- Initiated and tracked equipment requisitions.
- Conducted monthly equipment inventories.
- Managed and organized equipment documentation for streamlined access and compliance.
- Ensured equipment servicing and repairs before transfer.
- Coordinated site inventory plans with Trade Superintendents.
- Ensured confidentiality and data integrity in handling sensitive information.
- Facilitated communication between executives and stakeholders.
- Screened resumes for HR recruitment.
- Prepared agendas, distributed minutes, and followed up on board meeting action items.
- Inspected and checked outgoing orders for quality control.
- Educated and managed staff on best practices in use and maintenance of equipment inventory.
Education
Business Administration
Fayetteville Tech Community College
Fayetteville, NC05-1998
Highschool Honors Diploma -
Alvin C York Agriculture Institute
Jamestown, TN05-1995
Skills
- Receiving documentation
- Inventory management
- Logistics coordination
- Delivery scheduling
- Advanced Excel capabilities
- Microsoft Office proficiency
- Payroll management expertise
- Accounting expertise
- Data entry accuracy
- Problem analysis
- Leadership management
- Communication skills
- Relationship building
- Time organization
- Active listening and feedback
- Inventory management
- Oracle WMS
- Supply chain coordination
- Discrepancy resolution
- Safety compliance
- Logistics scheduling
- Cost reduction strategies
- Vendor negotiation
- Financial reporting
- Problem solving
- Organizational skills
- Effective communication
- Attention to detail
- Team collaboration
- Workflow optimization
- Work prioritization
- Logistics planning
- Order fulfillment
- Receiving processes
- Shipping procedures
- Freight management
- Lean principles
- Decision-making
- Package shipment
- Self motivation
- Package labeling
- Goal setting
- Warehouse safety
- Organize merchandise
- Time management abilities
- Invoice preparation
- Task prioritization
- Quality control
- Order verification
- Contents verification
- Storage and supply management
- Routing determination
- Shipping method optimization
- Cycle counting
- Order checking
- Basic repairs
- Work order following
- Multitasking
- Route deliveries
- Returns processing
- Handheld scanners
- Reliability
- Materials handling
- Critical thinking
- Records management
- Detail orientation
- Customer service
- Shipment inspection
- Update databases
- Damage identification and reporting
- Equipment calibration
- Analytical thinking
- Problem-solving
- Labeling Goods
- Conflict resolution
- Equipment maintenance
- Excellent communication
- Inventory auditing
- Active listening
- Multitasking capacity
- Warehouse management
- Safety procedures
- Teamwork
- Pallet jack operation
- Postage calculation
- Multitasking Abilities
- Freight labeling
- Inventory counts
- Materials requisition
Certification
Quickbooks Certifications and Training
Tax Software Training
Serve Safe Certification
Cooperate Bar and Server Training Cerification
Aloha System Menu Implantation Training Certification
Intuit Payroll Training
Heavy Equipment Operator Certification
Accomplishments
- Achieved an increase of annual sales by 80%, 2001
- Continued to grow annual sales for several cooperate stores, 2001-2008
- Highest daily sales for cooperate bar and restaurant 2009-2013
- Achieved Head of Front of the House Management Position from server to General Manager
- Awarded Metal of Service by Community Board Members
- Promoted to Restaurant and Tavern Manager for a private resident golf community within a year.
Affiliations
- PREPARING AND FEEDING THE HOMELESS THROUGH CHURCH
- FORT DODGE FEED FOR FORD THANKSGIVING AND CHRISTMAS DAY
- YOUTH LEADER AND ACTIVITY DIRECTOR PLANNER
Timeline
Receiving Coordinator
Portobello America
02.2026 - Current
Staff Accountant
Roger Klosterman & Associates CPA
11.2024 - 04.2026
Project Material and Equipment Specialist
Blattner Energy
02.2020 - 02.2024
Business Administration
Fayetteville Tech Community College
Highschool Honors Diploma -
Alvin C York Agriculture Institute