Summary
Overview
Work History
Education
Skills
Timeline
Generic

Mia Danielle Robinson

Woodbridge,VA

Summary

Highly skilled Senior Executive Assistant with vast experience in supporting C-level executives. Strengths include multitasking, problem-solving, and calendar management. Known for improving office efficiency by optimizing administrative processes and utilizing advanced technical skills to enhance productivity. Proven ability to manage high-stake projects and navigate complex executive schedules effectively.

Overview

15
15
years of professional experience

Work History

Senior Executive Assistant

Airbus US Space and Defense
05.2024 - Current
  • Coordinated multiple schedules using online calendaring systems such as Outlook.
  • Facilitated accurate schedule management and event coordination for senior leadership.
  • Managed and tracked expenses to meet company budget requirements using Concur.
  • Researched documents and analyzed information.
  • Researched and prepared information for presentations to high-level executives.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Acted as a liaison between the executive team and other departments within the organization.
  • Created monthly expense reports for senior executives utilizing accounting software programs such as QuickBooks or Peachtree Accounting Software.
  • Prepared invoices and drafted memos for executives.
  • Prepared agendas for meetings in consultation with the executive team to ensure all necessary materials were available prior to each meeting.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Reviewed incoming emails and directed them to appropriate personnel based on their content or urgency level.
  • Transcribed minutes of meetings accurately using technology such as Microsoft Word or Google Docs.
  • Made travel arrangements for employee trips and conferences.
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.

Sr. Executive Assistant (Contractor)

Sparks Staffing/ Airbus US Space and Defense
02.2024 - Current
  • Company Overview: Airbus US
  • Manages schedule and calendar of the assigned executive
  • Assists with scheduling, travel plans and expense reporting of other department employees as directed
  • Keeps assigned executive informed about, prepared for and available for upcoming commitments and responsibilities
  • Schedules appointments, meetings, conferences, and travel agendas for assigned executive
  • Plans, coordinates and protects assigned executive's schedule; pro-actively resolves conflicts
  • Monitors department P&L and advises assigned executive of unusual or out-of-policy expenses; notes and tracks approved exceptions to budget for staffing, materials, software, travel, etc
  • Performs administrative duties on behalf of assigned executive under minimal supervision
  • Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Took detailed notes in meetings and disseminated information afterward.
  • Managed and tracked expenses to meet company budget requirements.
  • Obtained signatures for important financial and legal documents.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Reviewed incoming reports, applications and memos to determine workplace priorities.

Sr. Executive Assistant (Contractor)

Paragon Systems
03.2023 - 02.2024
  • Coordinate, researched, wrote, edited, and obtained approvals for speeches
  • Maintain a secure office environment and escorts visitors in accordance with security procedures
  • Gatekeeper to CEO and Executives
  • Answered and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office
  • Responsible for scheduling meetings, arranging appointments, conferences, and meetings with Government employees and private members of the private sector
  • Managed and maintains personal files during the on boarding process
  • Managed all office administrative functions, and assist CEO with daily needs
  • Received and review DOD and DOJ clearance request from investigators and distribute to the appropriate staff to submit for approval
  • Collaborated with field and support functions to develop material and communications consistent with the company branding, marketing, and communications objectives
  • Responsible for maintaining confidential information, possessed a high level of integrity and professionalism in dealing with senior leaders and VP’s
  • Provided assistance to executives, management and staff during meetings to include but not limited to: arranging and coordinating logistics; recording meetings minutes, and providing in meeting logistical support
  • Managed travel arrangements and related documents including obtaining necessary clearances
  • Monitored/inputted required timecard data for payroll processing and verify data for accuracy and timely submission

Executive Assistant (Contractor)

McEnerney Associates
12.2022 - 03.2023
  • Company Overview: Melissa Rosario
  • Received visitors when required and directed them to the appropriate location or staff member
  • Reviewed correspondences and documents prepared for Brokers signature
  • Responsible for scheduling and managing all high-level meetings internally and externally
  • Aided executives, management, and staffing submitting and completing visitor access requirements for official meeting and office visits
  • Prepared all travel arrangements, confirming reservations, and responded to all questions related to travel and cost
  • Collaborated with business team members to plan, develop, and produce promotional tools
  • Wrote, edited, and published content to share on all social medial platforms
  • Bulit B2B and B2C client relations which aligned with public relations
  • Assisted subject matter expects and clients in translating complex topics into clear, approachable language that resonates with stakeholders
  • Supported staff meetings document reviews, and other business mechanisms to include preparing agendas, summaries, and driving completion of key deliverables and action items
  • Coordinated, researched, wrote, edited, and obtained approvals for speeches
  • Melissa Rosario

Executive Assistant (Contractor)

KRP Investments
11.2018 - 11.2022
  • Operated under direct direction from the director and VP leadership; assignments were made in terms of broad practice, polices and goals
  • Document production: including preparing correspondence and amending documents
  • Proof read work to ensure an accurate and high standard is maintained, demonstrating strong technical skills and a good eye for presentation
  • Strategized and brainstormed effective outreach methods to enhance audience impact
  • Developed executive leadership communications materials and content in support of key strategic initiatives and promoting executive priorities
  • Complex calendar management including a comprehensive knowledge of fee-earners’ workload and current clients and is aware of priorities and sensitivities in order to assist with arranging client visits / meetings and in meeting deadlines
  • Ensured telephones were covered and answered promptly and professionally at all times
  • Prepared expense reports and travelled alongside CEO and VP’s when needed
  • Coordinated, researched, wrote, edited, and obtained approvals for speeches

Executive Assistant

New Vision Weight Loss
09.2011 - 11.2018
  • Managed administrative work activities in support of all senior leadership within organization
  • Made executive decisions within established guidelines and ensured the appropriate level of discretion while handling exposure to highly sensitive and confidential data
  • Scheduled travel and meetings, responsible for calendar organization and deconflicting competing appointments
  • Prepared letters, reports, office instructions, and rough drafts presented by Physicians
  • Sustained budget goals by managing labour costs creating more fund for other projects
  • Conducted forecasting, modelling, and planning activities to ensure queue performance metrics are attained (ASA, Abandon Rate, etc.)
  • Managed production of marketing material including flyers, email announcements, weekly and monthly newsletters, and PowerPoints
  • Coordinated, researched, wrote, edited, and obtained approvals for speeches

Administrative Assistant

United Airlines
09.2009 - 11.2014
  • Managed the Executives workload, acted as gatekeeper and followed up on all meetings, external contracts, ideas for new business, etc
  • Maintained Executives calendars and schedules
  • Responsible for all meeting and employee training for Executives and Staff
  • Compiled correspondence and reports on behalf of the Executives
  • Prepared, reviewed, edited correspondences, reports, and other documents (e.g
  • Letters funding, proposals, press release, marketing materials, and newsletters)
  • Trained and supervised other support staff, and customer relations
  • Managed all travel arrangements for plans

Education

MBA - Marketing and Communications

06.2023

Skills

  • Marketing Campaign
  • Marketing Research
  • Newsletter Design
  • Project Management
  • Digital Marketing
  • Documentation
  • Social Media
  • Forecasting
  • Create/ reviewer for DTS
  • Time Management
  • Organizational Skills
  • Email management
  • Calendar Management
  • Meticulous worker; attentive to quality and detail
  • Work as a liaison officer between the management and the staff supervisors
  • HR Policies
  • Human Resource Marketing
  • Innovation
  • Outdoor
  • Restructuring
  • Risk Management
  • Sales Strategies
  • Customer service
  • Highly reliable self-starter; can be counted on to complete assignments
  • Proven competence in working with others in a team effort
  • Adobe Marketing Cloud
  • Proficient in Microsoft Office 2013
  • Word
  • Excel
  • Power Point
  • SharePoint
  • Outlook
  • Internet Explorer
  • Team leadership experience
  • High-level confidentiality
  • Expert time management
  • Event planning expertise
  • Executive support expertise
  • Budget management experience
  • Human resources
  • Calendar management proficiency

Timeline

Senior Executive Assistant

Airbus US Space and Defense
05.2024 - Current

Sr. Executive Assistant (Contractor)

Sparks Staffing/ Airbus US Space and Defense
02.2024 - Current

Sr. Executive Assistant (Contractor)

Paragon Systems
03.2023 - 02.2024

Executive Assistant (Contractor)

McEnerney Associates
12.2022 - 03.2023

Executive Assistant (Contractor)

KRP Investments
11.2018 - 11.2022

Executive Assistant

New Vision Weight Loss
09.2011 - 11.2018

Administrative Assistant

United Airlines
09.2009 - 11.2014

MBA - Marketing and Communications

Mia Danielle Robinson