Erika Mendoza

Financial Management & Reporting:

• Oversee all accounting operations, including general ledger, accounts payable/receivable, , fixed assets, and grant accounting.

• Prepare and analyze financial statements in accordance with generally accepted accounting principles and nonprofit accounting standards.

• Assist in the development of and monitor financial policies and procedures to ensure accuracy and compliance.

• Ensure timely month-end and year-end close processes.

• Monitors and analyzes financial performance against budget, providing variance analysis and recommendations for improvement.

• Assists with preparation of annual Uniform Data System (UDS) report.

• Analyzes monetary resources and monitors fund disbursements to ensure Center has adequate funds for daily operations.

• Assists with bad debt write-offs.

• Assists with generating internal cost reports for annual FQHC Medicare cost report.

• Reviews monthly Financial Status Reports by funding source and reports significant items.

• Prepares monthly reports for Board of Directors meetings and other financial reports as needed.

• Reviews classifying, coding, posting and balancing of internal financial accounting documents and reports.

Budgeting & Forecasting:

• Assists the CFO in the development of annual budgets in collaboration with senior management.

• Provide financial projections and variance analyses to guide decision-making.

• Monitor budget adherence and recommend corrective actions as needed.

Compliance & Audit:

• Ensure compliance with federal, state, and local financial regulations, including HJPPA and other FQHC regulations.

• Coordinate and manage annual external audits and financial reviews.

• Oversee grant and contract compliance, ensuring proper financial tracking and reporting.

• Assists external auditors during annual audit.

• Monitors all state grants, foundations and other funding

sources for financial compliance with contracts.

Internal Controls & Risk Management:

• Maintain strong internal controls to safeguard asset and ensure the integrity of financial data.

• Ensure adherence to nonprofit best practice in financial management.

• Coordinates annual inventory of supplies.

• Coordinates annual inventory of equipment.

• Coordinates front office ca h box audits.

• Conducts audits of patient accounts receivable.

Leadership & Team Development:

• Supervise finance staff, providing mentorship and professional development.

• Collaborate with CFO on financial planning.

• Coaches, counsels, and disciplines employees in connection with advice and consent of Chief Financial Officer.

• Works with grant program managers to develop grant budgets and track expenditures.

• Collaborates effectively with other departments within the Center.

• Fosters a positive and collaborative work environment within the finance department.

• Performs other duties as assigned.

• Oversee all accounting operations including general ledger, accounts payable (A/P), accounts receivable (A/R), and fixed assets.
• Prepare and analyze monthly financial statements in compliance with GAAP.
• Prepare monthly consolidated financial reports and management reporting packages.
• Prepare covenant reports for the bank to ensure compliance with lending agreements.
• Prepare and submit Web CAD reports and process ad valorem tax payments.
• Develop annual budgets in collaboration with senior management, and prepare financial projections and variance analyses.
• Review payables for check processing and ensure compliance with contracts and bid requirements.
• Supervise finance staff, providing mentorship and professional development.
• Maintain construction project schedules and ensure accurate recording of costs.
• Prepare recurring journal entries including depreciation, interest, and sweep transfers.
• Perform intercompany reconciliations and prepare related journal entries.
• Manage bank reconciliations, wire transfers, and cash reports for all accounts.
• Process accounts payable, bill payments, and assist with tax filings (W-9s, 1099s).
• Communicate with real estate managers regarding tenant deposits, rent roll, and outstanding amounts.
• Maintain accurate electronic filing systems for financial records, contracts, and supporting documentation.
• Support tenant billing processes and coordinate vendor relations.

• Process weekly, bi-weekly & Monthly payroll for multiple companies’ employees, including calculation of taxes with preparing payment through EFTPS, vacation and sick time.
• Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
• Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
• Process and prepare quarterly and annual payroll report form 941, 940, W2, W3 (including state form C-3 or state employment).
• Obtained W-9s from vendors and prepared 1099s for vendors & for the Internal Revenue Service electronically.
• Preparation of Webb CAD Rendition Report.
• Effectively communicates with client to receive information necessary to complete the engagement with a minimum of disruption to client.
• Established QuickBooks accounting system to reflect accurate financial records
• Prepare the weekly cash reports for all bank accounts.
• Reconciled all company accounts, including credit cards, employee expenses, commissions and general journal transactions for depreciation, bank interest, loan accounts, etc.
• Prepare intercompany reconciliations to ensure all intercompany accounts are in balance.
• Reconciles client records to trial balance, which may include analytical procedures, and performs schedule computations of prepaid, accruals, property, and equipment, and calculates depreciation expense.
• Review Clients accounting records, employee procedures, Documentation, and operating activities to prevent and/or avoid misrepresentation activity and Prepare profit and loss statements, monthly closing reports and bank accounts reconciliation.
• Prepare “tax file’ for with supporting documentation and depreciation schedules for tax return preparation.
• IRS Representation – Respond to client’s IRS notices received to identify nature of problem and follow up with solutions, with a power of attorney.
• Prepares invoices for clients for all services rendered on behalf of the firm.
• Followed up with appropriate parties to obtain prompt payments and Send weekly statements to clients for outstanding invoices.
• Prepares daily deposit, runs tape using 10-key adding machine.
• Provided strong customer service and support to prevent invoice and expense issues.
• Classify bills to proper expense accounts, schedule payments, Submit payments and/or schedule bill payments online.
• File paid invoices, Bank Deposits, Payroll checks in file electronic drive.
• Handle daily accounting mail, including notices and disbursements.
• Prepared covenant reports for bank.

• Classify invoices to proper expense accounts and schedule payments.
• Prepare expense checks (manual & computer), wire transfer and peso draft requests.
• Input invoice data into payables system for daily batch and submit payments.
• Reconcile bank’s official checks (Money orders, cashiers, CD interest, and expense checks) based on outstanding items report and account balances.
• Prepare annual escheated checks report.
• Report is submitted to State Comptroller’s Office by bank’s Operations department.
• Verify new vendors’ identities in OFAC system and update profile.
• File paid invoices in file cabinets and prepare new folders.

• Answering phones.
• Scheduling appointments.
• Maintain kitchen area.
• Sign in all data that is brought in from clients.
• Scanning all data brought in.
• Saving all documents to the respective client folder in f-drive.
• Accounts Payable.
• Reconciling Credit Card Accounts.
• Entering Bills/Credit Card transactions to Quick Books.
• Ordering all supplies for office.
• Handling and distributing large amounts of money.