Michaela Dawson

Prepare truss quotations for sales department to send to customers

Provide customer sales support for quote/project inquiries and follow up

Process customer project payments

Enter custom quotes into system database for pricing

Prepare pricing and send proposals to customers

Enter tract projects into database for production for large commercial customers

Update quarterly pricing for commercial customers

Prepare and send daily sales report

Create and maintain tracking sheet/system for quotes, bids, and projects for sales team

Phone coverage

Contracted Clerical Associate for Dignity Health

Entered, updated, tracked and filed Covid documentation for hospital employees screenting for RTW status

Managed weekly Covid Testing Clinics for hospital employees

Entered, updated, tracked and filed documentation for employee Covid Vaccinations

Updated employee health records for vaccinations, clinics, documentation etc...

Updating and filing of Worker's Comp and Employee Health files

Assisted with employee fit clinics

Scheduled employees for Employee Health service appointments

Back - up reception

Coordinated sales and logistics details between Sales, Production, Logistics and Finance departments to ensure sales order fulfillment for customers

Created and implemented tracking tools for estimates of finished goods in production and customer follow up to ensure payment is processed

Created and implemented tracking tools for overall sales process, orders to ship, file audits, and payments received

Ensured all payments for current orders are collected accordingly

Coordinated with the Finance Department to update documents needed for the Sales Department including; signed sales contracts, Amendments, Delivery Receipt, etc

Provided Sales support and assist the Sales Managers with orders, brochures, product information, and other duties as needed.

Prepared and submitted sales and production metric reports to Director of Sales on a regular basis or as needed

Responds to clients requesting information, materials, delivery status, or shipment information

Coordinate with Logistics to ensure packing details are set up accordingly prior to shipping

Created and maintained accurate employee safety and departmental records and assisted in creation/revision of departmental related documents

Respond promptly to requests for information regarding safety from all individuals with whom the organization interacts

Prepared and generated employee safety and departmental reports from data received from the organization and external sources

Assisted in the preparation of materials for safety related meetings and events

Completed all safety supply ordering for all applicable organizational locations (i.e. creates purchase orders, monitors budget allowance, and accurately records spending)

Organized and monitored safety trainings, inspections, and external services Track and maintain safety and equipment trainings, and hazardous waste records for all organizational locations.

Facilitated accumulated waste pick-ups when applicable

Maintained knowledge of and ensured compliance with company policies, OSHA records retention guidelines and CARF standards in regards to Health and Safety

Prepared invoices related to safety orders and services, burglar and fire alarms and initiated purchase orders for recurring services .

Evaluated safety related injury data and near miss incidents to recommend solutions for the prevention and/or possible occurrence of accidents/injuries

Short term contract position (3 mos) while searching for permanent employment

Traveled to various locations (Sacramento and Bay Area) during open enrollment for Federal Employees

Provided healthcare information/materials for open enrollment

Answered questions regarding enrollment, healthcare plans, premiums, and changes in coverage

Managed supply inventory and ordered supplies Provide professional and courteous customer service to federal enrollees

Processed and managed all accounts receivable transactions for office (membership and certification payments, sponsorships, event registrations and payments, etc.&)

Posted and deposited all credit card batches and checks maintained financial ledgers and account files for office

Processed customer credit card payments via phone

Managed supply inventory and order supplies

Created, maintained, and managed office files and paperwork

Provided administrative support as needed for all DBA related events

Managed incoming and outgoing mail

Managed postage meter for postage funds

Created Member and Certification Packets to mail to members

Created and sent Webinar, Membership, Certification Certificates and Letters

Updated member contact information in company database

Assisted Professional Development Manager with Webinar support

Phones and reception

Provided direct administrative support to VP of West Region, and Sales Department

Coordinated travel for VP of West Region and entire West Sacramento office

Registration/Travel Coordinator for spring and fall trade shows (2014 - 2015)

Conducted research, compiled data, and prepared papers for consideration and presentation by executives

Coordinated and direct office services, such as records, departmental finances, budget preparation, and personnel issues, to aid executives

Prepared reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software

Managed budgeting goals and deadlines for Sales Department Acquire, distribute and store supplies for office

Security point of contact for all deliveries, visitors, and vendors

Managed and track all facilities and maintenance requests for office

Coordinated office events, meetings, holiday planning, West Sacramento office Manage all shipments and deliveries to West Sacramento Office