Summary
Overview
Work History
Skills
Websites
Accomplishments
Awards
Timeline
Generic

Michaela Martinez

Sacramento,CA

Summary

Senior administrative professional with 10+ years of experience offering a high-level of administrative support to senior-level executives. Exceptional calendar, travel, and schedule coordination management. Proven track record in supporting professional needs with strong organizational skills and attention to detail, while successfully managing high-volume workloads simultaneously in rapidly changing environments.



Overview

9
9
years of professional experience

Work History

Executive Assistant

California New Car Dealers Association
04.2022 - 11.2023
  • Managed executive calendars, scheduling meetings ad appointments.
  • Coordinated travel arrangements and accomodations for executives and Board of Directors.
  • Organized logistics and materials for each meeting.
  • Planned internal and external meetings.
  • Supported Director of Events and Partnerships with hospitality needs of corporate partners during conferences,
  • Reconciliation of monthly expenses and reimbursement reports.
  • Prepared and edited presentations on behalf of executives for external meetings.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Analyzed data to provide detailed reports on various business topics.

Executive Assistant

California Fire Safe Council
03.2019 - 04.2022
  • Managed Executive Director and Board of Directors calendars and travel logistics.
  • Liaison for Business & Operations Officer on the management oversight of office operations and maintenance.
  • Coordinated meetings with internal staff and external partners.
  • Communications on event planning point person
  • Developed Board of Directors meeting minutes and resolutions.
  • Assisted Human Resources Department recruitment and onboarding process.
  • Tracked organizational account invoices and processed monthly expenses reports.
  • Managed mail and both incoming and outgoing correspondence.
  • Improved office efficiency by implementing new filing systems for records and contracts.
  • Screened calls and email traffic and responded accordingly.
  • Managed office inventory, tracking supplies and placing orders.
  • Developed strong relationships with vendors.

Executive Assistant

Association of California Water Agencies
06.2014 - 03.2019
  • Handled complex calendar management focusing on proper allocation of executive availability.
  • Managed 4+ monthly meetings and events, organizing logistics, catering, itineraries, travel arrangements, and accommodations.
  • Prepared meeting agendas and crafted PowerPoint presentations for committee member meetings, webinars, and events.
  • Transcribed minutes of meetings and events to support business development.
  • Assisted with gathering information on business objectives, vision, brand strategy, competition, and industry trends for all executive-level meetings.
  • Reconciled billing, invoice data, expense reports, market subscriptions, and membership for executives and consultants.
  • Facilitated communications to emails and other correspondence.
  • Served as resource for research and information gathering for executive managers and staff in all departments.

Skills

  • Executive Support
  • Office Management
  • Project Coordination
  • Calendar Management
  • Schedule Management
  • Meeting Planning
  • Travel Management
  • Event Planning
  • Advanced MS Office Suite
  • Excel Spreadsheets
  • Presentation Development
  • Data Analysis and Reporting
  • Client Relations
  • Customer Service
  • Expense Reporting

Accomplishments

  • Save Our Water Campaign, administered by the Association of California Water Agencies (ACWA) in collaboration with the California Department of Water Resources (DWR) under both Schwarzenegger and Brown Administrations, An award-winning, statewide, water education conservation program. Planned meetings and lunches for special events, coordinated travel logistics, created detailed expense reports using Microsoft Excel to develop monthly invoicing packets, collaborated with team in the development and execution of a multi-million dollar ad campaign that expanded creative partnerships with local water agencies and other business organizations via social media marketing, paid and earned media and event sponsorships.


  • California Water Series with Huell Howser, produced by Huell Howser and underwritten by the Association of California Water Agencies (ACWA) outreach of a 26-segment series on water for PBS and local water agencies, schools and other businesses throughout California. Managed fundraising tracking and billing using Microsoft Excel, prepared and distributed completed segments, resolved product issue, primary point of contact for any questions related to the program.

Awards

  • 2009 & 2010 - Managers Choice Award, Association of California Water Agencies, Sacramento, CA
  • 2011 - Crystal Communications Award-Social Responsibility, Sacramento International Association of Business Communications
  • 2011 - Cappie Gold Award-Overall Public Relations Program Self Promotion Campaign, Sacramento Public Relations Association

Timeline

Executive Assistant

California New Car Dealers Association
04.2022 - 11.2023

Executive Assistant

California Fire Safe Council
03.2019 - 04.2022

Executive Assistant

Association of California Water Agencies
06.2014 - 03.2019

Similar Profiles

CREATE PROFILE
Michaela Martinez