Michaela Mueller
New Market,Maryland
Summary
Dedicated professional with a strong history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
15
15
years of professional experience
Work History
Director of Special Projects and Initiatives
Mechanical Contractors Association Of America
07.2018 - 10.2023
- Liaison for the Women in the Mechanical Industry (WiMI) committee, managed national committee of fifteen women and grew local committees from five in 2021 to sixteen committees in 2023.
- Developed comprehensive project plans for successful execution and timely completion of initiative's goals and national conference, increasing conference attendance from 200 in 2022 to 300 in 2023 and sponsorship by 50%.
- Delivered exceptional results in creation of conference branding, content, and marketing materials through management of cross-functional teams and coordination with stakeholders.
- Strengthened communication between departments, fostering collaboration and ultimately driving project success.
- Managed budgets, timelines, and resources to ensure projects were completed on time and within budget constraints.
- Negotiated contracts with vendors to secure favorable terms for various project components.
- Facilitated implementation and training of new company projects internally and to membership, maintaining a strong focus on quality control, ensuring all deliverables met or exceeded expectations.
- Cultivated enhancement of employee experience through celebrations, team bonding and employee engagement activities.
- Increased overall productivity by identifying areas for improvement and implementing strategic solutions.
- Spearheaded the development of new processes that increased operational efficiency across multiple departments.
Senior Manager of Events
Sarcoma Foundation Of America
07.2015 - 06.2018
- Launched the nation-wide Race to Cure Sarcoma 5K fundraising series, growing the series from three races in 2016 to ten races in 2018.
- Achieved operational excellence by streamlining processes and implementing best practices with creation of planning timelines, run of show documents and committee check lists to facilitate successful execution of events.
- Established strong relationships with volunteers, sponsors and key industry personnel that enhanced company reputation by driving successful initiatives addressing patients and families needs
- Led cross-functional teams to achieve successful execution of the nation-wide Patient Education Conference program, partnering with regional sarcoma centers to host free education conferences for sarcoma patients and their families.
- Consistently met or exceeded annual performance targets set by senior leadership.
- Managed budgets effectively, achieving financial objectives while maintaining strict control over expenditures.
- Boosted team member productivity by enhancing performance monitoring and instituting motivational approaches.
Senior Meeting and Conference Planner
Palladian Partners, Inc.
09.2010 - 06.2015
- Independently managed and implemented overall conference logistics for government clients; website creation, registration management, travel arrangements, meeting materials, speaker coordination, hotel room block management, food and beverage and audio-visual service needs.
- Provided on-site support; handling registration, monitoring meeting rooms, and ensuring efficient communication between speakers, VIPs and vendors.
- Built strong relationships with clients and industry professionals by facilitating weekly meetings with department liaisons and drafting call agendas to provide up to date details on current project standings.
- Streamlined registration processes for attendees by utilizing online platforms and ensuring efficient on-site check-in procedures.
- Reduced logistical issues with careful attention to detail in planning schedules, room assignments, and technology requirements.
- Demonstrated adaptability by quickly adjusting plans in response to unforeseen circumstances or last-minute changes.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Managed budgets effectively by negotiating contracts with vendors and closely monitoring expenses.
- Processed hotel and vendor invoices as well as expense reimbursement requests for conference participants.
Executive Assistant
Moduloc Fence Rentals
11.2009 - 05.2010
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Event Consultant
Creative Parties
01.2009 - 10.2009
- Collaborated with clients to understand their vision, translating it into memorable and well-organized events.
- Coordinated timelines, budgets and schedules for client's events.
- Built strong relationships with vendors to negotiate better deals and ensure timely delivery of services.
- Implemented innovative solutions to resolve challenges during the planning process or on-site at events.
Education
Bachelor of Arts - Communication Studies
University of North Carolina Wilmington
Wilmington, NC05.2008
Skills
- Volunteer and Committee Management
- Organizational Development and Operations Management
- Strategic Problem Solving
- Project Management
- Staff Development
- Microsoft Office Suite
- Basecamp / Monday / Asana
- Survey Monkey / Wufoo
- Constant Contact / Mailchimp / Hootsuite
- Cvent / RunSignUp / Stova / Fonteva
- Adobe Design Suite / Canva
- Zoom / Teams / WebEx / Go2Meetings
Volunteer Experience
TOWN OF NEW MARKET EVENTS COMMITTEE, NEW MARKET, MARYLAND, Co-chair, 02/2021, Present, Lead team of volunteers in planning two annual community events; South Alley Block Party and Christmas in New Market., Facilitate monthly committee meetings; create agenda, track progress of events, and provide roadmap for planning., Design and create marketing materials and onsite signage for events., Procure vendors, food trucks, entertainment, and décor for annual events., Collaborate with community organizations and local businesses to support and promote our events., Developed sharable documents that can be used and updated each year to streamline the planning process, track vendor and merchant status and budget., Liaison to Town Council and Mayor to obtain budget requests, approvals and permitting for events., Act as treasurer for the Events Committee with the Town of New Market, providing invoices and reimbursements and balancing budget., Work with sub-committee and Mayor to plan annual New Market Strong 5K Walk/Run.
Volunteer Roles
Town of New Market Events Committee
Co-chair, February 2021–Present
Lead team of community volunteers in the planning two annual community events with attendance over 1,500. Establish positive relationships with community organizations and local businesses to support and promote our events. Liaison to Town Council and Mayor in order to obtain budget requests, approvals and permitting for events.
Timeline
Director of Special Projects and Initiatives
Mechanical Contractors Association Of America
07.2018 - 10.2023
Senior Manager of Events
Sarcoma Foundation Of America
07.2015 - 06.2018
Senior Meeting and Conference Planner
Palladian Partners, Inc.
09.2010 - 06.2015
Executive Assistant
Moduloc Fence Rentals
11.2009 - 05.2010
Event Consultant
Creative Parties
01.2009 - 10.2009
Bachelor of Arts - Communication Studies
University of North Carolina Wilmington
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