Michele Carlin
Sulphur,LA
Overview
20
20
years of professional experience
Work History
Business Process Coordinator
Savage Services
12.2022 - Current
- Utilization of Medius for review and correction of GL codes on all invoices received.
- Creating invoices in DOBI and submitting to the customer’s, weekly, bi-weekly, and monthly via email or export.
- Uploading all necessary documentation to validate invoices.
- Set up employees for drug testing in Disa and background checks.
- Running Motor Vehicle Reports in Supervision.
- Running JJ Keller reports and uploading documents to ensure compliance
- Updating monthly contract rates.
- Month end closing of my department to ensure all invoicing is complete and reviewing of all financials.
- Validating daily at approximately 40-50 per day of loads in Pak daily for reconciliation.
- Run reports and interface fuel daily.
Office Coordinator
Savage Services
08.2021 - 11.2022
- New hire orientation to include setting up attendance at the Safety Council, Dayforce, and SavageU employee training.
- Making employee files.
- Filing
- Updating several spreadsheets in Excel.
- Keeping logs of all purchase card charges/receipts for two Managers.
- Assisting approximately 80 employees with all needs.
- Expense reports for management and employees.
- Setting up recertifications for all employees.
- Ordering all supplies and PPE as needed.
Administrative Assistant III
Brask, Inc.
06.2014 - 08.2021
- Compiling quotes in Microsoft Word at approximately 10-15 per day sent to customers and ensuring we are quoting the correct amount for the service.
- Submitting all intent to bids via email and online to customers.
- Scanning all bid packs to the server.
- Logging all new requests for quotes from customers via Excel spreadsheet.
- Utilizing Excel for all changes/updates on logbook.
- Utilizing Microsoft Outlook for all communications from customers and co-workers at an average of 50 per day.
- Online auctions with customers.
- Completing job packets for Engineering.
- Daily report in Excel.
- Acknowledging purchase orders in Ariba.
Office Coordinator
Lake Physical Therapy
04.2005 - 06.2014
- Scheduling therapist’s work hours and patient’s appointments.
- Admission of all patients to include insurance verification, pre-certifications, and coding of all charts.
- Weekly activity of clinic to Corporate.
- Scheduling yearly inspections of all clinic equipment.
- Answer four-line telephone.
- Set up of charts for all new patients.
- Q/A of all discharged patients.
- Ensure clinic is supplied with all necessary office and clinical supplies.
Education
High school diploma -
05.1988
Skills
- Excel
- Word
- Outlook
- Medius
- Pak
- DOBI
- OBI
Timeline
Business Process Coordinator
Savage Services
12.2022 - Current
Office Coordinator
Savage Services
08.2021 - 11.2022
Administrative Assistant III
Brask, Inc.
06.2014 - 08.2021
Office Coordinator
Lake Physical Therapy
04.2005 - 06.2014