Summary
Overview
Work History
Education
Skills
Timeline
Generic

Michele Fay

Spring Hill,FL

Summary

Executive Administrative Assistant with a proven track record at Pasco-Hernando State College. Skilled in expense reporting. Credit card tracking and maintaining confidentiality, Adept at managing complex calendars and coordinating travel logistics. I enhance team productivity through meticulous organization and effective communication, ensuring seamless operations and timely financial reporting.

Overview

40
40
years of professional experience

Work History

Executive Administrative Assistant

Pasco-Hernando State College
07.2021 - Current
  • Maintained confidentiality when handling sensitive information,
  • Handled scheduling for vice president's calendar and prepared meeting agenda and materials.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for vice president review or action.
  • Scheduled appointments for vice president.
  • Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
  • Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Assisted in event planning efforts.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Assisted with the weekly Thursday Talk Zoom calls.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Maintained the College's official forms cabinet
  • Updated the College's IMM 1-3 for correct titles and the SharePoint Council/Committee document for accurate individuals on each Council/Committee

Administrative Assistant / Bookeeper

Mountain View Productions, LTD.
11.1985 - 09.2001
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Maintained inventory of office supplies and placed orders.
  • Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Liaison to Accountant.

Education

High School Diploma -

Scotia-Glenville
Scotia, NY
06-1980

Skills

  • Expense reporting
  • Office management
  • Information confidentiality
  • Calendar management
  • Travel coordination
  • Executive support
  • Excel spreadsheets
  • Advanced MS office suite
  • Spreadsheet creation
  • Quality control

Timeline

Executive Administrative Assistant

Pasco-Hernando State College
07.2021 - Current

Administrative Assistant / Bookeeper

Mountain View Productions, LTD.
11.1985 - 09.2001

High School Diploma -

Scotia-Glenville

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