Michele McGinn
Senior Executive Assistant
Escondido,CA
Summary
SENIOR EXECUTIVE ASSISTANT/OFFICE MANAGER QUALIFICATIONS Michele McGinn is an accomplished Senior Executive Assistant with extensive experience assisting Senior Executive Level personnel, Chairman of the Board, and Board Members. Intimately familiar with the different phases of a startup environment from initial concept, through research and development, into becoming a product company. Her continued studies in leadership, along with her experiences throughout her career, have served her well in respect to dealing with people, difficult situations, while acting quickly to resolve and find solutions to challenges in the work place.
Overview
29
29
years of professional experience
1
1
year of post-secondary education
Work History
EXPERIENCE Senior Executive Assistant/Office Manager/HR
Redhorse Corporation
San Diego, CA
01.2018 - Current
- Proactively manage Senior Executive Team's dynamic calendars.
- Maintain the appropriate level professionalism, attention, and confidentiality to take suitable action and exercise independent judgment on behalf of Executive Leadership team.
- Handle diverse administrative duties and assist Senior Executives in tasks related to their staff and direct reports with integrity.
- Travel Planning and Deltek Expense Reporting for Senior Executive Team.
- Correspondence Management to include sorting and routing internal mail, drafting correspondence and reports, reviewing written material for accuracy and completeness.
- Compare vendor prices and negotiated for optimal savings.
- Provides support to Human Resources department, including assisting with VOE's, Background Investigations, and Off Boarding Documents.
- Manage security system which encompasses credentialing all personnel on site, monitoring of all entry access points, motion detectors, and security cameras.
- Provide meeting materials at the direction of the Senior Executive Leadership Team.
- Coordinate with building management regarding service, repair and other items related to the corporate office space.
- Coordinate small and large on site /offsite meetings including company parties.
- Coordinate and align corporate and office schedules and disseminated important work information to employees.
- Manage large- and small-scale administrative projects.
Senior Executive Assistant
Decision Sciences International Corporation
Poway, CA
06.2008 - 12.2017
- Transitioned company and personnel through 6 different CEO’s in my 11 years of employment with Decision Sciences.
- Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and take action accordingly.
- Provide assistance to entire staff by maintaining files, making copies, scanning documents, preparing presentations, the handling of confidential information and documents, doing research and provide bullet points on the clients/companies/visitors he will be meeting with, handle calls from both internal and external sources, arrange weekly, bi-weekly and monthly onsite meetings.
- Assist CEO in the management of his calendar sending reminder notices as needed to ensure his schedule is followed and respected while acting as a gatekeeper, creating a win-win situation for access to the CEO.
- Coordinate over 10 domestic and international travel itineraries a month for internal and external customers.
- Manage vendor relationships and negotiate rates for hotel, car rental, and restaurants resulting in saving the company thousands of dollars each year.
- Ensure travel authorizations are approved and in place before authorizing travel expenditures and process expense reports.
- Managed over $100k monthly budget for purchases on as well as recording and coding the daily charges.
- Work with CEO, Board Chair, and department leads to compile the various components needed of Board books/packets for Board Meetings.
- Work closely with Board members assisting with their travel needs, answer questions, and provide support to Board members.
- Maintain EEO-1 and Vet 4212 reports.
- Acting Administrator for company’s Affirmative Action Plan.
- Established security policies and procedures.
- Manage security system which encompasses credentialing all personnel on site, monitoring of all entry access points, motion detectors, and security cameras.
- Manage relationship with our property manager, oversee the maintenance of the facility, keeping abreast of various rebates and offers to save on electrical, heating and air conditioning expenses.
HR Manager
Decision Sciences International Corporation
Poway, CA
04.2006 - 07.2016
- Established the HR Department and performed all duties required for recruiting, vetting, hiring, terminations, and the onboarding of new employees as the single person in the HR Department.
- Onboarded over 165 new hires, 160 temporary employees, and managed over 115 terminations.
- Created and managed employee database.
- Maintained employee handbook, created Performance Review process, created Internship program, maintained employee files and performed employee training.
- Implemented and managed Personnel Improvement Plan (PIP).
- Coached and mentored personnel.
- Facilitated healthy communication processes across departments.
- Maintained relationship with our ADP Business Partner (PEO), assisting in the administration of employee benefits.
Office Manager
Decision Sciences International Corporation
Poway, CA
04.2006 - 06.2010
- Started with the company in their first year of business.
- Established office policies and procedures.
- Answer phones, greet guests, order office and kitchen supplies.
- Implement entire physical filing system.
- Assisted with development of employee handbook.
- Assist CEO and COO with calendaring, travel, and expense reporting.
- Provided assistance to the finance department creating purchase orders and entering data into QuickBooks.
- Prepared meeting rooms and materials and recorded important information.
Education
Human Resource Management - Human Resources Management
UCSD Extended Studies
San Diego 09.2017 - 11.2018
Skills
Proficient withundefined
Affiliations
National Notary Association, 2007 to Present
Society for Human Resource Management (SHRM), 2015 to 2017
Tech San Diego, 2015 to 2017
MIT Executive Forum (MITEF), San Diego Chapter, 2016 to 2018
San Diego Industry Liaison Group (SDILG), 2017 to 2018
Volunteer for San Diego Food Bank
Timeline
EXPERIENCE Senior Executive Assistant/Office Manager/HR
Redhorse Corporation
01.2018 - Current
Human Resource Management - Human Resources Management
UCSD Extended Studies
09.2017 - 11.2018
Senior Executive Assistant
Decision Sciences International Corporation
06.2008 - 12.2017
HR Manager
Decision Sciences International Corporation
04.2006 - 07.2016
Office Manager
Decision Sciences International Corporation
04.2006 - 06.2010
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