Michele Nittoli

Administrative Assistant 2

Adelphi University

Garden City

07.2019 - Current

Administrative Assistant 2 to the Assistant Vice President of One-Stop Student Services Center, additionally supporting the University Registrar, Admissions Department, 7 Directors, and 40+ staff members
Draft and process standard correspondence, reports and statements including confidential, and at times, sensitive communications
Extensive management and coordination of executive's calendar, which may include other team members schedules, to ensure leadership meetings, (bi) weekly individual check-ins, and other recurring internal and external meeting commitments are met
Prepare meeting agendas, attend high level meetings, and compose minutes
Facilitate travel arrangements and make arrangements for meetings, processes expense reports upon return
Administers executive department recordkeeping system
Participate in departmental projects, conduct research as assigned
Assist in the preparation of departmental budgets and monitoring expenditures, and authorizing use of purchasing credit card
Maintain office supply inventory and departmental requisitions
Serve as liaison to senior leadership, outside vendors, campus facility maintenance, locksmith, Public Safety and internal/external stakeholders
Direct incoming calls and taking detailed messages for AVP, and manage in person student/visitor requests
Prioritize and escalate issues on a daily and ongoing basis to maximize use of executive's time
Communicate and/or coordinate AVP’s directions with various individuals and/or departments
Maintain records and documentation in accordance with company policies and procedures
Plan and coordinate departmental events: Holiday parties, ceremonies, retreats, orientations, which include room reservations, catering services, guest speakers, audio/visual needs, etc
Manage office equipment upkeep and assist IT department with equipment assignments
Create/update basic forms, spreadsheets, presentations, and other documents
Responsible for the approval and submission of student employee timecards to payroll, and sick time tracking
Accountable for the printing, reviewing and mailing of Financial Assistance Plan letters and information letters for the entire population of students
Assist with basic financial aid, registrar and billing information
Administrative Assistant 2 to the Director of Business Affairs (College of Nursing and Public Health)