- Photography
- Acting and Theater
- Music
- Creative Writing
Michele Shows Martinez
Administrative Assisant
Winnetka,CA
Summary
Proven Administrative Assistant with a track record of enhancing operational efficiency. Expert in detail-oriented data management and client support, significantly improving document organization and fostering professional relationships. Skilled in digital technologies, adept at maintaining strict confidentiality, and ensuring HIPAA compliance. Demonstrates a unique blend of technical proficiency and interpersonal acuity.
Organized office professional with experience with various administrative tasks such as preparing agendas, scheduling meetings and providing customer assistance.
Overview
30
30
years of professional experience
4
4
Certification
Work History
Administrative Assistant
Motion Picture Industry
07.2007 - 03.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships
- among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Third Party Subrogation - Create/Maintain/Update Liens, distribute to appropriate parties
- Workers Compensation - Create/Maintain/Update Liens, distribute to appropriate parties
- HIPAA compliant
Administrative Assistant
Various Temporary Positions/Assignments
11.2005 - 02.2007
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Managed filing system, entered data and completed other clerical tasks.
- Liaised between clients and vendors and maintained effective lines of communication.
Education
Continuing Studies - General Studies
Pierce College
Woodland Hills, CAIntermediate Certificate - Medical Terminology
West Valley Occupational
Woodland Hills, CAIntermediate Certificate - Accounting And Finance
The Accounting Annex
CaliforniaSkills
- Client Support
- Detail-Oriented Data Management
- Skilled in Digital Technologies
- Administrative Support
Accomplishments
- Inventory Management - Managed inventory and office budgeting for supplies for busy office of 25.
- HIPAA Form Compliancy
Certification
- Medical terminology
- Accounting
- HIPAA Certified
- OSHA Certified
Interests
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Part TimeContract WorkGig WorkWork Location
RemoteImportant To Me
Work-life balanceFlexible work hoursPaid time offWork from home optionPersonal development programsPaid sick leave4-day work weekQuote
My life is my message.
Mohandas Gandhi
Software
MSOffice, Windows
QNXT, Filemaker, WGS
MAS90, Peachtree, ACT, QuickBookks, Access, People Soft, Perfect Software
AS 400 (datebase), Prolog
Wed design
Languages
English
Native or Bilingual
Timeline
Administrative Assistant
Motion Picture Industry
07.2007 - 03.2018
Administrative Assistant
Various Temporary Positions/Assignments
11.2005 - 02.2007
Continuing Studies - General Studies
Pierce College
Intermediate Certificate - Medical Terminology
West Valley Occupational
Intermediate Certificate - Accounting And Finance
The Accounting Annex
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