MICHELE MAURER
Easton,USA
Summary
Excellent ability to work independently or with a team. Extensive experience supporting and coordinating functions for multiple departments. Strong ability to work in fast-paced office settings under pressure. Advanced technical background and knowledge with multiple office software and systems. Accomplished communicator with substantial interpersonal skills. Exceptional administrative experience supporting a vice president or head of a major corporate function. Enhanced attention to detail in completing administrative reports without error. Complex calendar management for various staff and departments. Keen ability to work with multiple departments within a company.
Overview
17
17
years of professional experience
Work History
Executive Associate
Bristol Myers Squibb
Summit, NJ
03.2017 - Current
- Support the VP of Chemical Process Development.
- Support the Executive Director of Technologies and the Executive Director of Development Engineering.
- Maintain heavy calendar coordination.
- Utilize SAP and Ariba business systems to produce check requests, purchase orders, and order supplies.
- New Vendor Execution.
- New hire onboarding.
- Schedule on-site and off-site meetings (Poster Days and Symposiums).
- Online domestic and international travel and expense reporting through Concur.
- Union County Notary/Notarize documents.
- Assist in space planning.
- Ad hoc request.
- Maintain CPD mail groups.
- E-time Coordinator.
- Keep the lab inspection database (SAFE) up to date.
- Administrative Collaborative Team Member (ACT)
- Recruiting
- Seminar speakers' honorariums.
Regulatory Affairs Coordinator
Ortho Clinical Diagnostics
Raritan, NJ
01.2015 - 08.2016
- Successfully maintained heavy calendar coordination
- Ensured top quality submission of documents and filings prior to forwarding to FDA
- Secured timely renewals of all state and federal licenses
- Proficiently maintained all MAXIMO system alerts
- Skillfully coordinated all meetings
- Solely developed custom import/export business letters
- Utilized ARIBA business system to produce check requests and purchase orders
Temp, Senior Administrative Assistant and QRC Coordinator
Kelly Services @ Johnson and Johnson
09.2007 - 01.2015
- Maintained role as a temporary senior administrative assistant for vice presidents, managers, and directors
- Executed tasks for multiple departments such as Global Support, Quality/Compliance, MD&D and Clinical Affairs
- Developed, maintained, and consolidated department SharePoint sites
- Coordinated on-site and off-site meetings for company
- Consolidated collection of intra company information
- Handled both domestic and international travel expenses of company using CONCUR business system
- Prepared presentations, formulas and pivot tables using Microsoft PowerPoint and Excel
Temp, Executive Administrative Assistant III/HR Employee Health and Wellness
Aerotek Staffing @ MERCK PHARMACEUTICALS
WHITEHOUSE STATION, NJ
02.2012 - 07.2012
- Orchestrated all employee human resource relations while in temporary executive assistant role
- Conducted day to day editing and revision of documents to ensure quality of all documentation and files
- Processed purchase orders and expense reports without error
- Maintained proper workflow of company by communicating with MERCK business leaders and internal/external customers both on-site and remotely in a professional manner
Temp, ADMINISTRATIVE ASSISTANT AND PROJECT COORDINATOR
Connextion Staffing @ LSI
Allentown, PA
10.2010 - 03.2011
- Acted as temporary administrative assistant and project coordinator in human resources and talent management division departments
- Streamlined on and off-site development classes and training
Temp, ADMINISTRATIVE ASSISTANT AND ACTING PURCHASING AGENT
Sabre Staffing @ SANOFI-PASTEUR
Swiftwater, PA
06.2008 - 10.2008
- Assigned temporary role as administrative assistant and acting purchasing agent for company
- Accurately scanned vendor POs created e-Room, Capital files and e-Doc templates
Education
Diploma -
EASTON HIGH SCHOOL
Easton, PAComputer Technology Certificate -
CAREER INSTITUTE OF TECHNOLOGY
Easton, PASkills
- Microsoft Word Proficiency
- Proficient in Excel
- Proficient in PowerPoint
- Email Communication and Scheduling
- ARIBA Proficiency
- SharePoint Management
- SAP Proficiency
- Electronic Documentation
- Experience with Adobe applications
- Proficient in Concur
- Microsoft Teams Expertise
- Proficient in OneNote
- Workday Application Skills
- e-Time Digital Time Management
Technicalproficiencies - Officesoftwaresystems
- Microsoft Word
- Excel
- Access
- PowerPoint
- Outlook
- ARIBA
- SharePoint
- Cisco WebEx
- SAP
- E-Doc
- Adobe
- GXRS
- CONCUR
- Oracle
- MS Teams
- One Note
- Workday
- E-Time
Timeline
Executive Associate
Bristol Myers Squibb
03.2017 - Current
Regulatory Affairs Coordinator
Ortho Clinical Diagnostics
01.2015 - 08.2016
Temp, Executive Administrative Assistant III/HR Employee Health and Wellness
Aerotek Staffing @ MERCK PHARMACEUTICALS
02.2012 - 07.2012
Temp, ADMINISTRATIVE ASSISTANT AND PROJECT COORDINATOR
Connextion Staffing @ LSI
10.2010 - 03.2011
Temp, ADMINISTRATIVE ASSISTANT AND ACTING PURCHASING AGENT
Sabre Staffing @ SANOFI-PASTEUR
06.2008 - 10.2008
Temp, Senior Administrative Assistant and QRC Coordinator
Kelly Services @ Johnson and Johnson
09.2007 - 01.2015
Diploma -
EASTON HIGH SCHOOL
Computer Technology Certificate -
CAREER INSTITUTE OF TECHNOLOGY
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