MICHELLE ALAMEDA
Phoenix,US
Summary
Dynamic Executive Assistant with over 10 years of experience streamlining executive operations at Pivotal Group through expert calendar management and travel coordination. Proven track record in improving business efficiency, maintaining confidentiality, and delivering exceptional support to corporate partners. Proficient in QuickBooks and renowned for exceptional time management skills, consistently ensuring projects are executed seamlessly. Aiming to leverage expertise in enhancing organizational productivity while supporting high-level executives.
Overview
12
12
years of professional experience
Work History
EXECUTIVE ASSISTANT
Pivotal Group
Phoenix, US
01.2015 - Current
- Managed executive schedules, including meetings and travel arrangements.
- Safeguarded confidential documents.
- Handled expense reports efficiently.
- Managed executive correspondence by handling emails and calls.
- Arranged and managed conferences.
- Ensured continual operation by managing stock levels and coordinating replenishments.
- Streamlined executive interactions by screening calls and emails.
- Coordinated accommodations to improve productivity.
- Enhanced business operations through special projects.
- Facilitated business and hospitality needs for corporate meetings.
- Streamlined critical issue prioritization to enhance executive workflows.
- Coordinated executive team's schedule of appointments and meetings.
- Oversaw and protected executive-related documents.
- Regularly coordinated with internal departments for smooth daily operations.
- Handled incoming email communications with timely responses.
- Provided insightful research analysis to executives.
- Executed data entry using multiple software applications.
- Handled client inquiries effectively, ensuring satisfactory resolutions.
LEGAL ASSISTANT
Continental Properties
Menomonee Falls
01.2013 - 12.2014
- Protected sensitive client information in compliance with legal ethics and regulations.
- Coordinated office scheduling for deadlines, motions, and key events.
- Assisted clients with routine needs and directed them to appropriate resources.
- Optimized productivity with systematic approaches to handling documents.
- Provided clients with necessary information across communication platforms including phone, email, and mail.
- Optimized organization of records to expedite document retrieval.
- Facilitated positive workplace dynamics with thorough assistance.
Education
Arizona State University -
Arizona State University
Tempe, AZSkills
- Adaptable Problem Solver
- Proficient in QuickBooks
- Effective Meeting Coordination
- Customer Engagement
- Skilled Multitasker
- Consistent Dependability
- Professional Conduct Standards
- Prioritization and Time Management
- Quickly Adjusting to Change
- Travel Coordination
- Schedule Optimization
- Virtual Meeting Coordination
- Financial Accounting
- Confidentiality Compliance
- Record Management
References
References available upon request.
Timeline
EXECUTIVE ASSISTANT
Pivotal Group
01.2015 - Current
LEGAL ASSISTANT
Continental Properties
01.2013 - 12.2014
Arizona State University -
Arizona State University
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