Michelle Alameda
Phoenix,AZ
Summary
Dynamic and resourceful Executive Assistant with a proven track record at Pivotal Group, enhancing executive productivity through expert calendar management and travel coordination. Demonstrated ability to handle confidential information with discretion and improve business operations. Skilled in QuickBooks and known for exceptional time management and interpersonal abilities.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Pivotal Group
01.2015 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Enhanced executive productivity by managing email correspondence and prioritizing critical issues.
Education
Arizona State University
Tempe, AZSkills
- Resourceful
- Professional and mature
- Quickbooks
- Meeting planning
- Legal administrative support
- Strong interpersonal skills
- Customer Service
- Scheduling and calendar management
- Travel Arrangements
- Multitasking
- Reliability
- Confidentiality understanding
- Professionalism
- Time management abilities
- Adaptability
- Prioritization
Timeline
Executive Assistant
Pivotal Group
01.2015 - Current
Arizona State University
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