Michelle Ayr, MBA
Monroe,CT
Summary
Results-driven Executive Assistant with over 22 years of experience enhancing the productivity of C-suite executives in the biotech, pharmaceuticals, and energy sectors. Proven expertise in managing complex calendars, coordinating high-stakes meetings, and streamlining operations for maximum efficiency. Core competencies include excellent organizational skills, effective communication, and a proactive approach to problem-solving. Committed to supporting executive leadership with strategic insights and operational excellence.
Overview
18
18
years of professional experience
Work History
Adjunct Professor
Naugatuck Valley Community College
Danbury, CT
01.2015 - Current
- Teach Microsoft Office, database applications, and introduction to computers.
- Facilitate active learning through class discussions, group activities, and individual projects.
- Integrate multimedia technology in classroom instruction for well-rounded and engaging approach to instruction.
- Conduct office hours weekly to provide assistance with course material, or address any questions or concerns from students.
- Encourage students to actively participate in class through positive reinforcement and engagement techniques.
- Utilize Blackboard for grading, communication with students, and posting assignments.
Senior Projects Control Documentation Specialist
FuelCell Energy
Danbury, CT
06.2023 - 11.2024
- Developed change orders to document out-of-scope adjustments or additions.
- Managed multiple projects simultaneously while meeting deadlines consistently.
- Filled out and stored transmittal logs for permanent records.
- Distributed project requirements, technical requirements and deadlines to team members and responded to questions.
- Maintained documents by managing files following established procedures utilizing MasterControl.
- Drafted and updated vital company documents and records.
Executive Assistant
FuelCell Energy
Danbury, CT
12.2019 - 06.2023
- Executed special objectives and projects in response to executive team and board member requests.
- Trained and provided MS Office training to employees and provided company MS Office training.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Researched and prepared information for presentations to high-level executives.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Maintained confidential records and files related to executive operations.
- Coordinated multiple schedules using online calendaring system.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Delivered optimal administrative, customer service and case management support.
- Monitored incoming emails and responded accordingly in a timely manner.
- Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
Assistant Administrative Manager
Ryan Ryan Deluca LLP
Bridgeport, CT
02.2019 - 12.2019
- Conducted staff performance evaluations to monitor progress and individual skills.
- Pitched in to help with office tasks during busy periods and staff absences.
- Oversaw CRM updates and backups, report generation, and troubleshooting requisition.
- Collaborated with other attorneys to establish organizational goals, strategic plans, and objectives.
- Supervised administrative and legal staff
- Developed Human Resources procedure manuals.
- Conducted interviews and attended partner meetings and negotiated contracts as needed.
- Coordinated staff training sessions on office software applications.
Executive Assistant/Office Manager
Achillion Pharmaceuticals
New Haven, CT
01.2016 - 01.2019
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Answered telephone calls from customers or clients providing assistance where necessary.
- Supported C-Suite level executives. Provided office management support and supervised administrative and executive assistants.
- Planned and coordinated domestic and international travel.
- Scheduled and coordinated board meetings and events.
- Worked with the CEO and the Senior Management team on preparing and consolidating board materials.
Executive Assistant and Office Manager
Aptuit
Greenwich, CT
03.2007 - 12.2015
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Analyzed business performance data and forecasted business results for upper management.
- Provided training to new hires on office policies and procedures.
- Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Education
MBA - Business
University of New Haven
West Haven, CTBachelor of Science - Management
Teikyo Post University
Waterbury, CTHigh School Diploma -
Shelton High School
Shelton, CTSkills
- Microsoft Office (PowerPoint, Word, Excel, and Access)
- Concur
- PeopleSoft
- Novatus Contract System
Timeline
Senior Projects Control Documentation Specialist
FuelCell Energy
06.2023 - 11.2024
Executive Assistant
FuelCell Energy
12.2019 - 06.2023
Assistant Administrative Manager
Ryan Ryan Deluca LLP
02.2019 - 12.2019
Executive Assistant/Office Manager
Achillion Pharmaceuticals
01.2016 - 01.2019
Adjunct Professor
Naugatuck Valley Community College
01.2015 - Current
Executive Assistant and Office Manager
Aptuit
03.2007 - 12.2015
MBA - Business
University of New Haven
Bachelor of Science - Management
Teikyo Post University
High School Diploma -
Shelton High School
Similar Profiles
Mizuho PrattMizuho Pratt
Nursing Student at Naugatuck Valley Community CollegeNursing Student at Naugatuck Valley Community College
Alexis JubenvilleAlexis Jubenville
RN Student at Naugatuck Valley Community CollegeRN Student at Naugatuck Valley Community College
Enyce AbnerEnyce Abner
Data Entry Intern at Naugatuck Valley Community CollegeData Entry Intern at Naugatuck Valley Community College
Marissa VelezMarissa Velez
Clinical Experience at Naugatuck Valley Community CollegeClinical Experience at Naugatuck Valley Community College
Sebastian LauSebastian Lau
After-School Care Provider at Stratford YMCAAfter-School Care Provider at Stratford YMCA