Michelle Deas
Live Oak,FL
Summary
Detailed-oriented person bringing 20 years of experience in Municipality Government and policies. Skilled in account management, expense reports and invoice reconciliation. Hard-working and proactive with solid foundation of trustworthy and dependable performance. Highly organized and handling accounting need and clerical support.. Also, very customer friendly and a team player. Knowledgeable about Municipalities requirements and regulations and accounting processes. Skilled with accounting software and quick to learn new processes. Skilled in Superion/Sunguard software and up to date on ADA laws and public record laws. Also, very familiar with VA regulations and procedures due to my father was a veteran and the last 10 years of his life I handled and was in charge of all his VA benefits and medical needs. I will give you 150% of myself in whatever I do especially at my job.
Overview
30
30
years of professional experience
Work History
Accounting Clerk
Binderholz Live Oak, LLC
Live Oak , FL
08.2022 - Current
- Maintained up-to-date accounts receivable records and coordinated monthly billing activities.
- Processed invoices, payments, and statements in a timely manner.
- Prepared bank deposits by compiling data from cashiers.
- Reconciled financial discrepancies by collecting and analyzing account information.
- Resolved customer inquiries regarding bills and payments.
- Reviewed accounts payable ledgers for accuracy and completeness prior to payment processing.
- Verified accuracy of vendor invoices against purchase orders before entering into system for payment processing.
- Performed daily general ledger entries to record financial transactions accurately.
- Assisted with the preparation of month-end close activities including journal entries, reconciliations, accruals.
- Managed fixed asset register ensuring all additions, disposals, transfers are recorded correctly in the system.
- Tracked prepaid expenses ensuring they are amortized properly over their useful life span.
- Ensured accurate recording of payroll related transactions such as employee benefits deductions, vacation payouts.
- Processed sales tax returns in accordance with state regulations.
- Reviewed banking activity regularly to identify any irregularities or unauthorized transactions.
- Processed both outgoing and incoming payments and invoices.
- Entered invoices into account software, updated accounts and identified aging balanced ready for collections activities.
- Supported clerical and administrative needs of senior department staff.
- Reconciled company credit cards, expense accounts and other expenses and financial records.
- Updated accounting ledger and journals with updated transaction information.
- Prepared monthly and year-end closing statements, financial documents and invoices.
- Communicated with senior accounting staff about discrepancies and devised plans to reconcile financial issues.
- Resolved billing discrepancies by completing detailed research and analysis and documented client rebate discounts and reserve fund records.
- Managed accounts accurately through detailed revenue reporting.
- Prepared weekly payroll for team of salaried and hourly employees.
Deputy City Clerk
City of Live Oak
Live Oak , FL
03.2019 - 08.2022
- Reviewed, evaluated, and processed all applications for business licenses.
- Maintained accurate records of all City Council meetings and Board of Adjustment hearings.
- Prepared agendas and minutes for City Council meetings and other related boards or commissions.
- Assisted in the preparation of municipal ordinances, resolutions, proclamations, contracts, and agreements.
- Performed research on various topics to provide information to staff members or the public.
- Created spreadsheets to track data related to departmental operations.
- Provided customer service by responding to inquiries from citizens regarding city services or regulations.
- Processed requests for public records according to state laws and regulations.
- Developed presentations for City Council meetings utilizing Microsoft Office Suite programs.
- Coordinated scheduling of meeting rooms with internal departments or external organizations.
- Managed office supplies inventory to ensure adequate levels were maintained at all times.
- Compiled monthly reports summarizing departmental activities for review by the City Clerk.
- Conducted training sessions on proper procedures for filing documents with the City Clerk's office.
- Monitored compliance with applicable federal and state laws pertaining to city operations.
- Responded promptly to telephone calls or emails from constituents seeking assistance from the City Clerk's office.
- Updated website content related to various aspects of city operations managed by the City Clerk's office.
- Assisted in preparing ordinances and resolutions proposed by governing body for approval, notified legal organization of meetings, dates and times and distributed communications to appropriate parties.
- Prepared reports, correspondence, executive summaries, agenda and agenda packet materials and processed mail and routed correspondence to correct office or department.
- Served as notary public and issued various permits and licenses.
- Established and maintained variety of automated and manual files and records.
- Typed and proofread correspondence, distributed and filed official forms and scheduled appointments.
- Assisted with clerical duties at city hall by performing copying, scanning, faxing and data entry tasks and scheduling appointments.
- Prepared and managed city clerk division budget, forecasting necessary funds for staffing, materials and supplies.
- Prepared ordinances, resolutions and proclamations to be executed, recorded, archived and distributed.
- Issued public notification of official meeting and activities.
- Received and submitted payments for fees and fines, accurately tracking amounts, issuing receipts and updating computer systems.
- Verified application data and account information against legal documentation to determine accuracy and integrity.
- Verified document authenticity to process license application.
- Recorded vital and fiscal records and accounts.
- Wrote error-free and professional correspondence on behalf of court system.
- Recorded meeting minutes for distribution to officials and staff members.
- Prepared lists of overdue accounts, license suspensions and issuances.
- Assembled photographs with printed license information to produce completed documents.
- Investigated past and current licensees to perform record checks.
- Stocked counters with forms, film and license supplies to maintain inventory levels.
- Was in charge of the City's website and maintaining the website.
- Made sure the website, and social media accounts were ADA complaint
- Over seen both City Cemeteries
Senior Accountant/Utility Billing Clerk
City of Live Oak
Live Oak , FL
05.2003 - 03.2019
- Reviewed and analyzed financial statements to identify potential discrepancies.
- Maintained detailed records of account transactions, including invoices, payments, and journal entries.
- Assisted in developing budgeting processes and forecasting future revenue and expenses.
- Analyzed general ledger accounts for accuracy and completeness on a regular basis.
- Provided support to internal and external auditors during the annual audit process.
- Developed strategies to improve accounting systems and processes.
- Researched complex accounting topics as needed to ensure accurate reporting of financial data.
- Managed daily closing, reporting and reconciliation functions.
- Performed general ledger account reconciliations and generated updated financial documents.
- Managed and prepared journal entries and reconciliations to support monthly general ledger closing activities.
- Reviewed and reconciled discrepancies in accounts and financial documentation.
- Generated and presented monthly financial statements to senior management.
- Generated monthly bills for over 3000 residents in the City of Live Oak
- Reviewed and processed monthly meter readings
- Generated weekly invoices for Accounts Receivables
- Worked with City, County, and State officials on several different projects
- Generated monthly reports and spreadsheets for Auditors to review
- Sent out letters to customers making them aware of possible water leaks or issues that they may have at their residents due to a significant increase in their water usage
- Assisted with Bi-Weekly Payroll ( Was Back Up Payroll Clerk )
- Assisted with weekly Accounts Payable ( Was Back Up Accounts Payable Clerk )
- Assisted with monthly Health insurances and Florida Retirement System
Bookkeeper
Penn Oil Co.
Live Oak , FL
06.1990 - 05.2003
- Maintained and reconciled general ledger accounts.
- Prepared financial statements, including balance sheets, income statements, and statement of cash flows.
- Processed accounts payable and receivable transactions.
- Conducted monthly bank reconciliations.
- Performed month-end closing activities.
- Ensured accuracy in all accounting entries and records.
- Managed payroll processing for staff members.
- Reviewed employee expense reports for compliance with company policies.
- Developed internal control procedures to ensure accurate recordkeeping.
- Generated invoices for clients and tracked payments received from customers.
- Resolved billing discrepancies with vendors or customers promptly.
- Posted journal entries to the general ledger system accurately and timely.
- Reconciled intercompany accounts on a regular basis.
- Verified accuracy of vendor invoices against purchase orders prior to payment processing.
- Performed basic accounting, payroll and bookkeeping services to manage business operations.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
- Documented transaction details to track and manage financial data.
- Reconciled vendor statements to assist in monthly closings.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Certified and processed payroll, electronic deposits and pay adjustments while distributing checks.
Education
High School Diploma -
Suwannee High School
Live Oak, FL06-1990
Accounting
Stratford Career Institute
New York, NYSkills
- Collections and Invoice Processing
- Records Management
- Month-End Documentation
- Data Processing
- Expense Account Management
- Document Scanning
- Payment Processing
- Bank Statement Reconciliation
- General Ledger Accounting
- Purchasing
- Data Analysis
- Expense Tracking
- Finance
- GL Reconciliation
- Recordkeeping
- Clerical Support
- Payroll
- Public Records Laws
- Municipalities Regulations and Policies
- File Maintenance
- Customer Service
Certifications
- Florida Notary
- Certification in Grant Writing and processing
- Multiple Certificates in Utility Billing, Payroll and Accounts Payable with Sunguard/Superion
Accomplishments
- I can type 65 WPM with 98% accuracy,
- Created the very first "Babyland Section" in the City Cemetery in Live Oak. ( A section for still born babies or infants that passed away and their families are not able to afford a plot. This will give them peace of mind knowing that their baby would have a special spot and would take at least one burden off of them. )
- Trained in CPR and First Aid
- Trained in Public Records Laws
- Trained in ADA Compliance for Websites and Social Media
- Trained in Florida Retirement Systems
Volunteer Work
- Volunteered for 5 years at the Candy Carnival with the City of Live Oak Police Department
- Volunteered for 7 years with Sparky's Kids at the Fire Department to hand gifts out to families
- Volunteered and helped plan and put together Freedom Festival for the City of Live Oak in 2021
- Volunteered and worked 4 years at Freedom Festivals for the City of Live Oak
- Volunteered in 2012 with Love Inc. to hand out supplies for Tropical Storm Debbie.
References
- Theresa B. Smith Live Oak, Florida Retired City of Live Employee 386-590-1026
- Joanne Luther Live Oak, Florida City of Live Oak Finance Director 386-362-2276
- Melissa Carroll Live Oak, Florida City of Live Oak Senior Accountant 386-688-4527
Timeline
Accounting Clerk
Binderholz Live Oak, LLC
08.2022 - Current
Deputy City Clerk
City of Live Oak
03.2019 - 08.2022
Senior Accountant/Utility Billing Clerk
City of Live Oak
05.2003 - 03.2019
Bookkeeper
Penn Oil Co.
06.1990 - 05.2003
High School Diploma -
Suwannee High School
Accounting
Stratford Career Institute
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