Michelle Fiske
Naples,FL
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Assistant to the CFO
Alloy Fasteners
Cranston, RI
05.2013 - 03.2022
- Maintained a comprehensive filing system for all documents related to the CFO's office.
- Coordinated meeting and work schedules for staff teams and executives.
- Conducted research into various topics related to upcoming initiatives or changes in policy.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Prepared presentations for the CFO as requested.
- Managed travel arrangements for the CFO and ensured that all necessary items were packed prior to departure.
- Provided administrative support during times when the Executive Assistant was away from work.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Compiled monthly expense reports for the CFO's review and approval.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Implemented and maintained internal controls to safeguard financial assets.
- Ensured accuracy of journal entries, account classifications, and cost allocations.
- Performed bookkeeping and accounting consulting services.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Maintained up-to-date vendor records including contact information and payment terms.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Researched and resolved payment discrepancies in a timely manner.
- Processed payroll for employees, including calculating wages, deductions, and issuing payments.
- Reconciled or entered report discrepancies found in financial records.
- Responded promptly to customer inquiries via email and telephone in a professional manner.
- Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
- Reviewed employee expense reports for compliance with company policies.
- Received and recorded cash, checks and transfers.
- Generated monthly balance sheet reconciliations and trial balances.
- Prepared financial reports to management on a weekly basis.
- Responded to inquiries from IRS, state and other tax authorities to minimize additional interest and penalty charges.
- Conducted month-end closing activities and reconciliations of bank statements.
- Conducted month-end and year-end close processes, ensuring accuracy of financial reporting.
- Provided assistance to external auditors during annual audits.
- Managed general ledger entries, invoicing and deposits.
- Managed inventory records, adjusting entries for discrepancies and reporting changes.
- Interpreted company policies and procedures for employees at all levels of the organization.
- Researched potential vendors to identify cost savings opportunities related to office supplies or services.
- Assisted in the recruitment process by reviewing resumes and conducting interviews.
Administrative Bookkeeper
General Oil Company
Cranston, RI
01.2006 - 10.2012
- Ensured accuracy of journal entries, account classifications, and cost allocations.
- Performed bookkeeping and accounting consulting services.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Maintained up-to-date vendor records including contact information and payment terms.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Researched and resolved payment discrepancies in a timely manner.
- Processed payroll for employees, including calculating wages, deductions, and issuing payments.
- Responded promptly to customer inquiries via email and telephone in a professional manner.
- Served as primary contact for customer inquiries regarding account status and payments.
- Prepared bank reconciliations, managed field audits and reviewed accounting records for accuracy.
- Received and recorded cash, checks and transfers.
- Generated monthly balance sheet reconciliations and trial balances.
- Prepared financial reports to management on a weekly basis.
- Conducted month-end closing activities and reconciliations of bank statements.
- Conducted month-end and year-end close processes, ensuring accuracy of financial reporting.
- Provided assistance to external auditors during annual audits.
- Managed general ledger entries, invoicing and deposits.
Education
High School Diploma -
Scituate Jr. Sr. High School
North Scituate, RI05-1986
Skills
- Office administration
- Executive support
- Expense reporting
- Document preparation
- AR/AP
- Accounting
- Customer Service-oriented
- Professional and mature
- Administrative support
- Proper phone etiquette
- Human resources management (HRM)
- Self-starter
- Bookkeeping
Affiliations
Enjoy horseback riding, swimming, hiking, walking, music, traveling, antique cars, and camping.
Accomplishments
- Certificate of Collections
Certification
- Licensed Nail Technician
Timeline
Executive Assistant to the CFO
Alloy Fasteners
05.2013 - 03.2022
Administrative Bookkeeper
General Oil Company
01.2006 - 10.2012
High School Diploma -
Scituate Jr. Sr. High School
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