Michelle Jimenez
Santa Ana,CA
Summary
Highly-motivated experienced administrative assistant with desire to take on new challenges. Strong work ethic, adaptability, customer service, physician interaction and multitasking skills. Adept at working effectively unsupervised and quickly learning new skills. Ready to contribute to a supportive team and make a positive impact.
Overview
17
17
years of professional experience
Work History
Administrative Assistant Medical Staff Office
St. Joseph Hospital of Orange
Orange, CA
12.2007 - Current
- Managed and ensured the continuous validity of medical licensure for all physicians
- Handled the creation and distribution of monthly Board Letters for new applicants approvals, reappointments, privilege revisions, and resignations
- Managed and updated monthly credential expirations such as ACLS, PALS, BLS, Fluoroscopy, Radiology Certificates, Malpractice insurance, 5150 Designation renewals, Airway Management, Board Certification verification and provider delinquent records and hospital affiliation requests
- Collaborated with Caregiver Health to obtain required physician TB testing and screening
- Supported in the coordination of annual Doctor Day celebration events, including maintaining RSVP records and actively participating during the event.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, and other written correspondence as required by management staff.
- Provided administrative support to the Medical Staff Department, including scheduling meetings and managing calendars.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Organized and processed Medical Staff payments, deposit allocations, and supplied checks with detailed payment log to department accountant.
- Created monthly Emergency Call panels for multiple specialties, maintained and documented changes ensuring accurate and up-to-date information was readily available to relevant hospital departments via Sharepoint
- Created monthly Emergency Call confirmations with zero discrepancies and ensured accurate preparation of payment requests for Emergency call reimbursement through Genesis
- Generated custom reports in MDstaff software platform
Education
High School Diploma -
Tustin High School
Tustin06-2000
Skills
- Clerical support
- Invoice Processing
- Filing
- Expense Reporting
- Database Management
- Microsoft Word
- Microsoft Excel
- Genesis
- Concur
- Check processing
- Data Entry
- Mail handling and distribution
- Multi-line telephone system operation
- Sensitive material handling
- Scheduling and calendar management
- Multi-line phone proficiency
- Customer Service
References
References available upon request.
Timeline
Administrative Assistant Medical Staff Office
St. Joseph Hospital of Orange
12.2007 - Current
High School Diploma -
Tustin High School
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