Michelle King
Sandy Hook,CT
Summary
Experienced Corporate Secretary & Executive Assistant with over 25 years in administrative roles, providing executive support. Skilled in multitasking and prioritizing tasks to ensure smooth and efficient operations. Possesses a thorough understanding of office dynamics, facilitating effective anticipation of executives’ and colleagues’ needs. Strong written and verbal communication skills developed through diverse communication channels and platforms. In the role of Corporate Secretary, responsible for handling sensitive information and maintaining confidentiality. Committed to safeguarding personal and professional data, demonstrating integrity and reliability in managing confidential matters. Focused on contributing to the success and efficiency of the workplace while maintaining high standards of professionalism.
Overview
27
27
years of professional experience
Work History
Corporate Secretary & Executive Assistant to President & CEO
Union Savings Bank
01.2022 - Current
- Organize over 20 board and committee meetings, preparing agendas, reports, and complete meeting packages. Distributing materials, recording minutes using Robert's Rules and tracking action items.
- Ensure adherence to company bylaws of both the bank and the Holding Company, committee charters, state law and regulations.
- Provide guidance to the board and management on corporate governance matters.
- Maintain accurate and up-to-date records of processes and decisions.
- Created new database for Governance Reports. Oversees the creation, maintenance and storage of key corporate documents.
- Facilitates communication between the board, management and stakeholders.
- Prepare and file documents with regulatory authorities such as the State of Connecticut and the FDIC on an annual basis.
- Contributes to smooth business operations by planning and organizing meetings and conferences.
- Facilitates training and onboarding for incoming Board members and Corporators.
- Respond to emails and other correspondence to facilitate communication and enhance business processes.
- Handles confidential and sensitive information with discretion and tact.
- Manage complex calendar scheduling with focus on proper allocation of executive availability.
- Coordinate travel arrangements by booking airfare, hotel, and ground transportation.
- Created expense reports, budgets, and filing systems for management team.
- Support business and hospitality needs of corporate partners and staff during meetings and company events.
- Works with senior management to initiate new projects and assist in various processes.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteers to help with special projects of varying degrees of complexity.
- Streamlines operations and prioritizes tasks, allowing senior staff to increase productivity.
- Updates spreadsheets and databases to track, analyze, and report on performance and sales data.
Administrative Assistant to the Director of Special Services
Easton & Redding Public School Districts
01.2021 - 01.2022
- Provided vital support to the Director of Special Services, ensuring seamless operations, compliance, and efficient delivery of special education services.
- Maintained accurate and confidential records of Individualized Education Programs (IEP), 504 plans, and student files.
- Collected, processed, and reported data related to various programs, grants, and special education students.
- Complied with federal, state, and local regulations pertaining to the special education program.
- Organized all professional development activities and managed the Director’s calendar and appointments. Developed the budget for the Special Services Department by analyzing expenditures from the previous year and forecasting for the upcoming year.
Marketing Coordinator/Executive Assistant to the President
PMC Engineering LLC
01.2014 - 01.2021
- Responsible for negotiating favorable terms and pricing contracts with outside vendors. Maintained the President’s calendar and appointments. Prepared expense reports for the Finance Department for all sales staff. Planned and coordinated team building activities and holiday parties. Prepared presentations and materials for monthly management meetings. Created all new product datasheets and managed company website backend. Processed all sales leads that came in through website and managed CRM system, ACT! Created and maintained all product line price lists both American and European. Created monthly newsletters for each product line using Benchmark Email Marketing System. Created a user manual for the CRM system ACT! used to train all new employees. Planned and designed trade show booths as well as all logistics for ten trade shows a year. Created editorials and press releases for new products and distributed to magazines. Created a product showcase that was a 2019 Performance Racing Global Media Award winner. Led team in designing new website www.Pmc1.com making it mobile friendly and more modern.
Office Manager/Executive Assistant to Branch Manager
Sotheby's International Realty
01.1999 - 01.2008
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
- Managed senior-level personnel working in marketing and sales capacities.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Developed detailed plans based on broad guidance and direction.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Answered high volume of phone calls and email inquiries.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Used advanced software to prepare documents, reports, and presentations.
- Facilitated training and onboarding for incoming office staff.
- Handled confidential and sensitive information with discretion and tact.
Education
Graduate Certificate - Human Resource Management
University of Phoenix
Phoenix, AZ07.2024
Master of Business Administration -
University of Phoenix
Phoenix, AZ01.2024
Bachelor of Arts - World History
SUNY Empire State College
08.2020
Skills
- Minute taking
- Expense reporting
- Corporate governance
- Travel coordination
- Meeting facilitation
- Sensitive material handling
- Presentation development
- Report preparation
- PC proficient
- Fast learner
- Professional demeanor
- Microsoft Office Suite
- Verbal and written communication
Timeline
Corporate Secretary & Executive Assistant to President & CEO
Union Savings Bank
01.2022 - Current
Administrative Assistant to the Director of Special Services
Easton & Redding Public School Districts
01.2021 - 01.2022
Marketing Coordinator/Executive Assistant to the President
PMC Engineering LLC
01.2014 - 01.2021
Office Manager/Executive Assistant to Branch Manager
Sotheby's International Realty
01.1999 - 01.2008
Graduate Certificate - Human Resource Management
University of Phoenix
Master of Business Administration -
University of Phoenix
Bachelor of Arts - World History
SUNY Empire State College
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