Summary
Overview
Work History
Education
Skills
Certification
Languages
Qualifications Summary
Languages
Timeline
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Michelle Lopez

Michelle Lopez

Bloomfield,NJ

Summary

Dynamic Executive Assistant with extensive experience at PwC, specializing in project management and event coordination.

Overview

27
27
years of professional experience
1
1
Certification

Work History

Executive Assistant

GumGum Inc
01.2022 - 01.2025
  • Provide administrative administrator and business support to the Chief of Technology and Global President
  • Manage day to day and adhoc tasks, complex calendaring, internal and external communications
  • Travel arrangements through Navan
  • Collaborate on projects with EA's and office managers
  • Collaborate on GumGum Connect Event Panel
  • Maintain CTO's headcount analysis and liaise on projects with engineers

Administrator

Empower
01.2021 - 01.2022
  • Provide administrative and business support to the Non-Qualified Executive Plan
  • Manage the death claim process
  • Process death claims
  • Process new business liasing with clients, carriers, broker dealers as needed

Executive Assistant

PwC
Florham Park, NJ
01.2008 - 01.2018
  • Provide administrative and business support to Global Relationship Partner and Engagement Partners, Excellent written and verbal communication skills, write, edit and prepare decks.
  • Ability to efficiently run meetings ensuring the team stays on track to meet deadlines.
  • Responsible for organizing large engagement focused events with multiple vendors for 150 + guests. Maintain calendars of five partners, plan and schedule meetings, teleconferences, expenses and travel. Liaise between partners and clients, for quarterly board meetings.
  • Organized prep-quarterly meetings and quarterly meetings between the partners and the client across 15+ lines of service.
  • Responsible for busy season facilities requests (ie: overtime HVAC, overtime meals as needed.)
  • Responsible to coordinate and oversee visitors security clearance internally & externally

Office Manager

Hold Brothers
Jersey City, NJ
01.1998 - 01.2008
  • HR responsibilities include but are not limited to all aspects of recruiting, new employee orientation, employee relations liaison, annual employee reviews, assisted in development and implementation of personnel policies, served as benefits coordinator for all employees, background checks, terminations and performed special projects as needed. Responsible for five direct reports.
  • Provide complete administrative support to the CEO and the company including but not limited to receiving and responding to all forms of correspondence, prioritize incoming information and appointments, screen and prioritize calls, compile and prepare meeting agendas and presentation documents, effectively prioritize and manage both business and social calendars, reconcile invoices and expense reports.
  • Coordinate bi-annual compliance conferences for groups of 50-100 employees. Coordination aspects include but are not limited to locating destination and venue, setting up conference meetings and seminars, air and ground transportation, hotel accommodations and participant/guest entertainment. Planned and coordinated all aspects of corporate events such as holiday, birthday and retirement parties.

Education

AAS Degree - Human Services

Hudson County Community College
Jersey City, NJ
01.2003

Skills

  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Organizational skills
  • Project management
  • Time management
  • People skills
  • Oral communication
  • Written communication
  • Multi-tasking
  • Team player
  • Delegation skills
  • Calendar management
  • Travel coordination
  • Document preparation
  • Project collaboration
  • Meeting organization
  • Executive communication
  • Event planning
  • Client relations
  • Adaptability to change
  • Conflict resolution
  • Team collaboration
  • Expense reporting

Certification

Certified Health & Life Coach

Languages

  • Fluent in Portuguese
  • Conversational Spanish

Qualifications Summary

  • Accomplished executive assistant with over 20+ years experience providing high-level support to a CEO and other high level executives.
  • Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.
  • Proficient user of MS Office (Word, Excel, PowerPoint, Outlook)

Languages

English
Professional
Portuguese
Professional
Spanish
Professional

Timeline

Executive Assistant

GumGum Inc
01.2022 - 01.2025

Administrator

Empower
01.2021 - 01.2022

Executive Assistant

PwC
01.2008 - 01.2018

Office Manager

Hold Brothers
01.1998 - 01.2008

AAS Degree - Human Services

Hudson County Community College

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Michelle Lopez