Summary
Overview
Work History
Education
Skills
Qualificationhighlights
Timeline
Generic

Michelle Magahiz

San Jose,CA

Summary

Experienced accounting support professional with a strong understanding of GAAP standards, state requirements, and federal regulations. Efficiently manages routine and complex business accounting needs, ensuring compliance and accuracy in financial reporting. Skilled in general ledger management, maintaining precise and organized financial records.

Overview

6
6
years of professional experience

Work History

Finance Technician

Town of Portola Valley
10.2023 - Current
  • Reconciliation and recording with Reports, bank statements, Energov check totals amounting to $80K to $300K on a monthly basis
  • Upload Energov JE text file into Opengov with accurate check recording
  • Responsible for A/R, C/R, creating Journal Entries to ensure all deadlines were met on a monthly basis to capture current revenue
  • Process full A/P cycle
  • Vendor setup, Coded invoices to correct G/L accounts, and specified funds with expenses from $100k to $1M on a bi-weekly basis with proper approvals, contracts, and POs
  • Organize and create complete documentation of support for all proper expected audit requests, such as W9s, Cash support, Transactions reports, invoices with approvals, excel A/R, C/R, Check master lists, and deposit refunds
  • Gather proper documentation for various revenues including state, property taxes, sales, UUT and miscellaneous amounts of $1,000 to $1.2M, recording and entering in Opengov CR
  • Cross train among teammates and departments
  • Perform administrative tasks such as filing, organizing, scanning, recording, data entry and other ad Hoc duties.

Accounting Associate II

Exponent Inc.
01.2020 - 09.2023
  • Solely responsible for timely application of A/R cash receivables payments for annual revenues amounting north of $500M for 3 consecutive years
  • Performed month-end, quarter-end, and year-end complex adjustments, meeting 100% deadlines with accuracy
  • Managed reconciliation of receivables with wires, checks, and credit card payments with accurate GL account and project coding against 5,000-10,000 projects created each quarter
  • Trained 3 employees on the entire end-to-end A/R process
  • Prepared, verified, and processed A/R refunds with required documentation and approvals according to corporate policy
  • Performed 20-50 refunds weekly
  • Maintained A/R inbox of 100-200 daily emails by responding responding to vendors and employees inquires in a timely manner
  • Provided critical documentation for internal and external auditors, while juggling day-to-day
  • Built daily reports that were Imported from Excel data templates, bank statements, and maintained detailed & complete cash receipt documentation on file for the management and finance department
  • Resolved 1 million in unapplied cash annually down to 300k threshold by researching and applying unapplied funds and requesting vendors to send remittance details with cash allocation.

Accounting Associate I

Exponent Inc.
01.2020 - 09.2020
  • Analyzed, processed and coded high volume invoices to the correct GL cost center
  • Among 4 A/P processors, was responsible for 50% of vendor payments, delivering 100% on-time payments
  • Obtained approval for weekly check runs
  • Matched 30-100 POs for billable and non billable invoices
  • Collaborated with the purchasing department and project manager to update PO fulfillments
  • Processed Mastercard credit payments
  • Retrieved monthly statements, project allocations, matched receipts, and entered in Deltek Vision
  • Reviewed expense reports, assessed use tax and routed approvals per corporate policies
  • Reconciled vendor invoice statements
  • Uploaded and matched invoices in FMIS software
  • Updated W-9, 1099 reporting and requested vendor remittance information
  • Activated new vendors for the purchasing department
  • Tested and provided feedback and recommendations during ERP upgrade from Deltek Vision to Deltek Vantage.

Accounts Payable Specialist

PARC
10.2019 - 01.2020
  • Monitored A/P email and corresponded to vendor and employee inquiries in a timely manner
  • Requested current vendor information including W-9 and 1099 forms
  • Processed A/P Invoices and matched Purchase Orders with appropriate account and project coding into an accounting system using Deltek
  • Prepared and performed month end close and entered journal entries
  • Prepared A/P monthly accruals for utilities, services, invoices, and purchase order commitments
  • Performed weekly A/P check run and verified expense reports.

Accounts Payable Accountant

Sugar CRM
08.2019 - 08.2019
  • Prepared daily A/P reports for invoice payments
  • Processed A/P, wires, ACH and check payments using NetSuite
  • Processed positive pay from Silicon Valley Bank
  • Maintained and archived vendor files such as invoices, bank instructions, 1099 and W-9
  • Reviewed Concur expense reports for approvals.

Administrative Assistant

Chargepoint
12.2018 - 06.2019
  • Provided administrative support to various departments
  • Answered phones and helped with customer inquiry coordination
  • Assisted the A/P Department with updating vendor data in NetSuite
  • Distributed incoming invoices, checks, payroll and legal mail to various departments
  • Scanned FedEx invoices and uploaded to the shared drive.

Education

B.S. in Business Administration, Accounting -

San Jose State University
05.2019

Skills

  • MS Office Suite (Excel, PowerPoint, Outlook)
  • Deltek Vision
  • Deltek Vantage Point
  • NetSuite
  • Concur
  • Adobe Acrobat
  • OpenGov
  • Accounts reconciliation
  • Expense Tracking
  • Accounts Receivable
  • Accounts Payable
  • Monthly Reporting
  • Invoice Management
  • Cash Management
  • Data Entry
  • Payment posting
  • Auditing tasks
  • Document workflow
  • Invoicing procedures
  • Record preparation
  • Financial record keeping

Qualificationhighlights

  • 4 years of public corporate accounting, accounts receivable and accounts payable experience
  • 11 months of experience with Town government accounting.
  • Self-starter that is meticulous with detail, highly organized, and communicates effectively.
  • Excels in managing complex financial data and timelines while ensuring accuracy.
  • Strong interpersonal skills and ability to work and collaborate across multiple and diverse teams

Timeline

Finance Technician

Town of Portola Valley
10.2023 - Current

Accounting Associate II

Exponent Inc.
01.2020 - 09.2023

Accounting Associate I

Exponent Inc.
01.2020 - 09.2020

Accounts Payable Specialist

PARC
10.2019 - 01.2020

Accounts Payable Accountant

Sugar CRM
08.2019 - 08.2019

Administrative Assistant

Chargepoint
12.2018 - 06.2019

B.S. in Business Administration, Accounting -

San Jose State University

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Michelle Magahiz