Michelle Martinez
Moreno Valley,CA
Summary
Experienced and outgoing accounting assistant/project coordinator with a strong focus on effective communication and a passion for surpassing personal goals. Results-oriented professional specializing in communications and marketing, bringing a high level of proficiency to work. Superb communication skills and dedication to excellence drive consistent delivery of exceptional results in all aspects of role.
Overview
7
7
years of professional experience
Work History
Shipping Clerk Administrative Assistant
IDX Corporation
04.2023 - 10.2024
- Assisted in reducing shipping costs, researching and negotiating contracts with various carriers.
- Facilitated smooth transitions during high-volume periods by coordinating closely with other departments to ensure adequate staffing levels.
- Maintained clear communication channels with clients to provide updates on shipment status, resolving any issues promptly.
- Proactively identified potential bottlenecks in the shipping process by monitoring stock levels and generating reports for management review.
Accounts payable Assistant
GoPlus Corp
03.2022 - 01.2023
- Receive all purchase orders and shipping labels and slips from the shipping and receiving department and organize them by date to then enter in netsuite
- After entering look for new emails from shipping and receiving department regarding the next day pick ups
- Enter all the new order information into a Excel spreadsheet then by using pivot tables find the quantity and amount for the next pick up
- After finding all the information, I transferred into adobe document sheets to distribute to the shipping and receiving department as well as the logistics company to know what order they were going to be picking up and in what dock
- By using a Excel spreadsheet I did weekly check ins of all three warehouse bills and followed up with all of our vendors to ensure every bill was paid in a timely manner
- Monthly check ins with every van and car to ensure registration and insurance were up to date as well as our express and toll lanes bills
- Assist customer service by sending out daily customer refund checks to canceled or refunded online orders.
Accounting Assistant
Total Comfort, Inc.
01.2019 - 02.2022
- Sort and enter all vendor invoices in QuickBooks
- Match purchase orders and shipping tickets to invoices
- Follow up with all invoices to ensure they are paid in a timely matter
- Create new job folders for new construction division
- Create sub labor sheets for technicians and director of new construction
- Create vendor preliminary notices
- Fill out and mail out California preliminary notices on all new jobs
- Based off builder contracts create billing sheets for accounts receivable invoices
- Ensure that all city business licenses are current when starting new jobs, if not then register for new business license
- Enter all client payments as invoices on QuickBooks for the service department
- Keep HR up to date on the fleet by checking on drivers' insurance, truck registration and update all fleet related files of the technicians' trucks/vans
- Manage all vehicle DMV registration forms
- Submit weekly office supply orders and do weekly inventory of office supplies and medical supplies such as making sure that every technician has a complete first aid kit in their truck
- Follow up with collections weekly with accounts receivable by running reports and contacting vendors when there are past due invoices.
Receptionist
West Coast Construction
01.2018
- Greet clients as soon as they arrive in a friendly appropriate manner
- Answer the phone in a timely manner and direct calls to the correct departments
- Receiving and sorting daily mail
- Prepare outgoing mail along with certified
- Take mail every day to post office/fedex facilities
- Order office supplies and maintain supply room stocked
- Receive and log preliminary information as well as send out to vendors/business partners
- Travel to other companies to receive as well as deliver checks
- Tidy and maintain the reception area
- Provide general administrative and clerical support.
Education
Skills
- Organization skills
- Time Management
- Telephone skills
- Data Entry
- Shipping and receiving
- Customer Service
- Problem-solving abilities
- Active Listening
- Critical Thinking
- Problem Resolution
- Computer Proficiency
- Conflict Resolution
- Microsoft Excel
- Payment Processing
- Client Relations
- Professional telephone demeanor
- Microsoft Outlook
- Scheduling
- Follow-up skills
- Call Management
- Product Knowledge
- Paperwork Processing
- Appointment Scheduling
- Order Processing
- Team Development
- Documentation
- Administrative Support
- Microsoft Office Suite
- Microsoft PowerPoint
- Data Collection
- Customer Relationship Management (CRM)
- Prioritization
- Clerical Support
- Product and service solutions
- Product Sales
- Account Management
- Spreadsheets
Primary
(951)288-9666
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Shipping Clerk Administrative Assistant
IDX Corporation
04.2023 - 10.2024
Accounts payable Assistant
GoPlus Corp
03.2022 - 01.2023
Accounting Assistant
Total Comfort, Inc.
01.2019 - 02.2022
Receptionist
West Coast Construction
01.2018
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